Policies & Procedures
If interested in using University vehicles, please start by reading the Motor Pool Policies & Procedures (pdf). This form covers:
- Use of Vehicles
- Rental Vehicles
- Rates and Additional Charges
- Billing Procedures
If interested in using University carts or gators, please start by reading the Cart & Gator Policies (pdf). This form covers:
- Authorized Drivers
- Rules of the Road
- Violation of Policies
Become an Authorized Driver
Our insurance carrier requires that ALL employees and students, who drive, or intend to drive, University-owned OR rented vehicles (under the University's name & use of University insurance), be approved through our Driver Training Program.
The Driver Training Program has been reviewed and approved by our insurance carrier and is in place for all students, staff, and faculty that wish to become an Authorized University Driver.
If interested in becoming an Authorized Driver of University vehicles, please first read the Driver Training Program (pdf) document for the necessary steps for each specific situation.
Once you have read the Driver Training Program document, and determined the steps to becoming an Authorized Driver, the following may be required:
- Motor Pool Driver Responsibilities (pdf)
- Valid Driver's License
- Driver Information Sheet (pdf)
- DMV Record Check Authorization Form (pdf)
- Driving Record Screening Requirements (pdf)
- Await approval from insurance carrier
- Fueling Safety Test
- Computer-based training session
- Golf Cart training session
- Behind-the Wheel training session
- Snow chain training session
Reserve a Vehicle
For vehicle reservations, Authorized Drivers please complete the Vehicle Reservation Form (pdf).
Motor Pool Vehicle List
Car—Mileage Rate: $0.35 per mile, $12.00 Minimum Charge
Minivan Photo coming soon!
Minivan— Mileage Rate: $0.40 per mile, $12.00 Minimum Charge
SUV—Mileage Rate: $0.55 per mile, $18.00 Minimum Charge
12 Passenger/Cargo Van— Mileage Rate: $0.55 per mile, $18.00 Minimum Charge
Truck— Mileage Rate: $0.70 per mile, $20.00 Minimum Charge
Mini Bus— Mileage Rate: $0.70 per mile, $20.00 Minimum Charge
Trailer- No additional charges
Reimbursement Mileage Rate
$0.56 per mile (Effective Jan 1, 2014)
$15.00 Not Used/Not Cancelled Fee
503-352-2799 | firstname.lastname@example.org