Financial Aid Eligibility

Eligibility 

To be eligible for institutional financial aid, students must adhere to the following:

  • Be admitted to the College of Arts & Sciences as a regular student pursuing a bachelor's degree for the first time
  • Maintain full-time enrollment
  • Make satisfactory academic progress as defined by the school (see the Pacific University Academic Catalog for detailed information)

To be eligible for federal and state financial aid, students must:

  • Be admitted as a regular student in an eligible degree or certificate program
  • Make satisfactory academic progress as defined by the school (see the Pacific University Academic Catalog for detailed information)
  • Have a valid high school diploma or a General Education Development (GED) certificate, or have completed a high school education in a homeschool setting, or have satisfactorily completed two years of study fully acceptable toward a Bachelor's degree
  • Be a U.S. citizen or eligible non-citizen
  • Have a valid Social Security Number
  • Have registered with the Selective Service System, if required to do so
  • Not be in default on a federal student loan, and not owe a repayment on a federal student grant
  • Certify that federal student aid will be used only for educational purposes

Satisfactory Academic Progress Policy for Financial Aid

Students must maintain satisfactory academic progress as defined quantitatively and qualitatively to continue to receive federal, state, and institutional financial aid. Quantitatively, students must complete a minimum number of credits each term and must not exceed a maximum number of attempted credits for their programs. Qualitatively, students must achieve and maintain certain term and cumulative grade point averages (GPAs). The following provides specific information for each program:

Arts & Sciences (undergraduate): students must successfully complete at least 12 credits per term if enrolled full -time, 9 credits per term if enrolled ¾ time, and 6 credits per term if enrolled ½ -time. Students must also achieve a 2.0 or higher GPA each term, and maintain a 2.0 or higher cumulative GPA. Arts & Sciences (Master of Fine Arts): students must successfully complete 100% of their attempted credits each term.

Athletic Training: students must successfully complete 100% of their attempted credits each term.

Audiology: students must successfully complete 100 % of their attempted credits each term.

Bachelor of Health Science: students must successfully complete at least 12 credits per term.Students must also achieve a 2.5 or higher GPA each term and maintain a 2.5 or higher cumulative GPA.

Business (undergraduate): students must successfully complete at least 12 credits per term if enrolled full time, 9 credits per term if enrolled ¾ - time, and 6 credits per term if enrolled ½ - time. Students must also achieve a 2.0 or higher GPA each term, and maintain a 2.0 or higher cumulative GPA.

Business (graduate): students must achieve a 2.7 or higher GPA for each course, and maintain a 3.0 or higher cumulative GPA.

Dental Health Sciences: students must complete 100% of their attempted credits each term. Students must also achieve a 2.0 or higher GPA each term, and maintain a 2.0 or higher cumulative GPA.

Education (undergraduate): students must complete at least 67% of their attempted credits each term. Students must also achieve a 2.0 or higher GPA each term, and maintain a 2.0 or higher cumulative GPA.

Education (graduate): students must complete at least 67% of their attempted credits each term. Students must also achieve a 3.0 or higher GPA each term, and maintain a 3.0 or higher cumulative GPA.

Dental Health Sciences: students must complete 100% of their attempted credits each term. Students must also achieve a 2.0 or higher GPA each term, and maintain a 2.0 or higher cumulative GPA.

Gerontology: students must complete at least 67% of their attempted credits each term. Students must also achieve a 3.0 or higher GPA each term, and maintain a 3.0 or higher cumulative GPA.

Healthcare Compliance: students must successfully complete 100% of their attempted credits each term. Students must achieve a C or higher in all of their coursework, and must maintain a 3.0 or higher cumulative GPA.

Master of Healthcare Administration: students must complete at least 67% of their attempted credits each term. Students must also achieve a 3.0 or higher GPA each term, and maintain a 3.0 or higher cumulative GPA.

Occupational Therapy: students must complete at least 67% of their attempted credits each term. Students must also achieve a 2.8 or higher GPA each term, and maintain a 2.8 or higher cumulative GPA.

Optometry: students must successfully complete 100% of their attempted credits each term. Students must achieve a C or higher in all of their coursework.

Pharmacy: students must complete 100% of their attempted credits each term. Students cannot have grades of No Pass (N) in more than three blocks during any term.

Physical Therapy: students must complete 100% of their attempted credits each term. Students must also achieve a 2.7 or higher GPA each term, and maintain a 2.7 or higher cumulative GPA.

Physician Assistant Studies: students must complete 100% of their attempted credits each term. Students cannot have grades of No Pass (N) in more than two courses during any term.

Professional Psychology, (Master, Psy.D, and Ph.D): students must complete at least 67% of their attempted credits each term. Students must also achieve a 3.0 or higher GPA each term, and maintain a 3.0 or higher cumulative GPA.

Social Work (graduate): students must complete at least 67% of their attempted credits each term. Students must achieve a 2.0 or higher GPA each term, and maintain a 2.0 or higher cumulative GPA.

Speech/Language Pathology (graduate): students must complete at least 67% of their attempted credits each term. Students must achieve a 3.0 or higher GPA each term, and maintain a 3.0 or higher cumulative GPA.

Speech/Language Pathology (post baccalaureate):  students must complete at least 67% of their attempted credits each term. Students must achieve a 3.0 or higher GPA each term, and maintain a 3.0 or higher cumulative GPA.

More information on each program's specific SAP qualifications can be found in the Financial Aid section of the Academic Catalog.

Letter Grades

A 4.0 Excellent
A- 3.7 Excellent
B+ 3.3 Good
B 3.0 Good
B- 2.7 Good
C+ 2.3 Satisfactory
C 2.0 Satisfactory
C- 1.7 Substandard
D+ 1.3 Substandard
D 1.0 Substandard
F 0 Failure

Letter Grades are calculated in both the qualitative and quantitative measurement.

Audited Courses

With the consent of the instructor, students may attend any class. Students auditing classes may participate in discussion with the instructor's consent but will not receive credit or evaluation of papers or tests. To receive notation on their transcripts, students must register as auditors and pay the auditing fee. All audits must be declared by the end of the Add-Drop period. Once you declare the audit option you may not revert back to the graded option. Audited courses do not count toward qualitative or quantitative measurement.

Withdrawals

Students may add courses through the first ten class days of the semester (first three days of a three week term). Students may drop a class through the first ten class days of the semester (first three days of a three week term) without having the class appear on the transcript. Students may withdraw through the tenth week of the semester (second week of a three week term) and receive a W on the transcript, with no grade penalty. Late adds, drops, or withdrawals are normally not permitted unless approved by the appropriate Academic Standards committee. If a student receives a W on their transcript it is counted towards the quantitative measurement.

Incompletes

An instructor may issue a grade of Incomplete (I) only when the major portion of a course has been completed satisfactorily but health or other emergency reasons prevent the student from finishing all requirements of the course. Prior to submitting an Incomplete grade, the instructor and the student complete an Incomplete Grade Contract detailing the completion and submission of all remaining work. After submission of the work, the instructor completes a Grade Change form and submits it to the associate dean for Student Academic Affairs for approval; the form is then processed by the Registrar.

Latest Completion/Expiration Dates

• Fall Incompletes: Dec. 31 of the following year
• Winter Incompletes: Jan. 31 of the following year
• Spring and Summer Incompletes: May 31 of the following year

If agreed-upon work is not completed and no grade change submitted in the allotted period (and an extension has not been granted), when the Incomplete expires the grade becomes an F or N. Faculty may request an extension of an Incomplete (before the expiration date of the Incomplete) by notifying the Registrar’s office.
Incompletes (I) are quantitative. After the grade is submitted it is both quantitative and qualitative.

Pass/No Pass

Students must declare the pass/no pass option before the end of the 10th week of the course, by completing the appropriate form in the Registrar's Office. Once students declare the pass/no pass option they may not revert back to the graded option. Pass/No Pass are quantitative.

Repeated courses

If a course taken at Pacific University is repeated at Pacific University: in the College of Arts & Sciences and Education, only the higher grade is used in computing the grade point average; in Occupational Therapy, Optometry, Physical Therapy, and Professional Psychology, both grades are counted in the grade point average.

If a course taken at Pacific is repeated at another institution, the Pacific grade will still be counted in the GPA. No course may be counted more than once toward graduation requirements.

Repeated courses financial aid is available for the first repeat of any previously passed course. Each attempt is factored into quantitative measurement. The higher grade is factored into qualitative measurement.

Students’ satisfactory academic progress is monitored and evaluated by the Financial aid Office at the end of each term.

Financial Aid Warning

Students will be placed on financial aid warning the first time satisfactory academic standards are not met. Students will be eligible for financial aid the following term, however, if they fail to meet SAP standards for a second consecutive term their financial aid will be suspended.

Financial Aid Suspension

If students fail to meet SAP standards for a second consecutive term, their financial aid will be suspended. Students may appeal if they have been placed on financial aid suspension.

Financial Aid Appeal

Students may appeal their financial aid suspension with the Financial Aid Office. Students must submit a paper detailing why they failed to make SAP and what has changed in their situation that will allow them to meet SAP standards at the end of the new term. If approved, financial aid will be reinstated and the student will be placed on financial aid probation.

Students may appeal each suspension. A submitted appeal does not guarantee reinstatement of financial aid.

Financial Aid Probation

If students fail to meet SAP standards for a second consecutive term, they may appeal their financial aid suspension. If approved, the student is placed on financial aid probation and they must successfully complete SAP at the end of the new term or their aid will be suspended.

Academic Plan

If Students fail to meet SAP at the end of their probationary period they may appeal the Financial Aid Suspension.  If approved, the students must complete an Academic Plan with the Director of Academic Advising.  The Academic Plan must outline a multi-semester plan that requires students to successfully meet SAP requirements by a particular point in time.

 

 

Suspension of Financial Aid

 

Students who have been convicted of possessing or selling illegal drugs while receiving federal financial aid may have their eligibility for further federal financial aid suspended.

Students convicted of possessing illegal drugs are ineligible for federal financial aid for the following time periods:

  • One year for a first offense
  • Two years for a second offense
  • An indefinite period for a third offense

Students convicted of selling illegal drugs are ineligible for federal financial aid for the following time periods:

  • Two years for a first offense
  • An indefinite period for a second offense

Students who have lost their financial aid eligibility due to such a conviction may regain it by passing two unannounced drug tests conducted by a drug rehabilitation program that complies with criteria established by the U.S. Department of Education, or by having their conviction reversed, set aside, or otherwise rendered nugatory. Students can call 1-800-4-FED-AID (1-800-433-3243) for additional information.

Other Conditions

Students must enroll at least half-time to receive most federal and state financial aid. In addition, students admitted as undergraduates to the College of Arts & Sciences or the College of Education must remain enrolled as undergraduates in that college to remain eligible for the institutional aid they were awarded.

Students must also demonstrate federally defined need to receive many kinds of financial aid. An applicant’s federally defined need is the difference between the annual cost of attendance for their academic program and the Expected Family Contribution (EFC) derived from their FAFSA data. The EFC is calculated using household size, number in college, previous year income, current assets, and other information. While the EFC is often described as the amount that a student should be able to pay toward college costs during the academic year, it is more realistic to think of it as an index used to determine a student’s numerical financial aid eligibility.

We sometimes have to request additional information about an applicant’s FAFSA data. If you receive such a request, please respond as soon as possible since we cannot process your application further until we receive the information requested.

There are time limits on student eligibility for financial aid. First-year undergraduates are eligible for their renewable institutional aid for up to four academic years. Transfer students are eligible for their renewable institutional aid for up to three academic years depending on the number of credits Pacific accepts. Graduate students may be awarded renewable or annual institutional aid depending on their program. Federal and state aid is usually available for up to 150 percent of the normal length of students’ academic programs.

Students who withdraw during the first 60 percent of a term for which they are receiving financial aid will have a portion of their financial aid returned to the funding program(s) according to a formula prescribed in federal law. In general, the portion returned will be a prorated amount of the aid received calculated on a per diem basis using calendar days. A copy of the refund schedule is available in the Financial Aid Office.