Prospect Researcher

Job #1148

The Prospect Researcher supports the University’s Advancement efforts by identifying and researching prospective donors, developing strategies for engaging prospective donors in financial support of the university, maintaining systems for tracking donor solicitation and cultivation; providing leadership, advice and direction to gift officers, and as needed, adding to research on existing donors. The researcher provides written reports about specific donors and prospects containing an analysis of information gathered from public sources.

Essential Functions/Major Responsibilities

  • Collects and analyzes various types of information including areas of interest and asset searches, to identify prospective donors, maintain relations with current donors, and estimate donor giving potential.
  • Creates and updates biographical profiles on donors, prospective donors, prospective trustees, and others of interest to the university. Creates and updates profiles of corporate or foundation prospects, donors, and other organizations of interest to the university. Ensures that all top prospects have a current biography and gift profile at all times.
  • Partners with gift officers in the development of strategies to approach and engage prospective and current donors; ensures gift officers’ prospect portfolios are fully populated and maintained.
  • Uses the central development database to track and rank prospects, cultivation strategies, solicitations and stewardship plans. 
  • Reviews local and national news and business publications to keep abreast of prospect/donor information, local and regional business developments and economic trends.
  • Maintains full responsibility for all management reports for tracking and accountability
  • Provides administrative assistance and support for special projects and activities related to fundraising.

Secondary Functions: May be asked to process gifts and acknowledgements or enter demographic data. May be asked to assist at University events.  Perform other related duties as assigned.

Job ScopePerforms duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures. Mistakes/errors may result in work stoppage, loss of business, poor customer relations and/or damage to product, all of which can have negative financial implications for the university.

Supervisor ResponsibilityThis position may supervise student workers

Education and/or Experience

  • Bachelor’s degree and a minimum of three to five years of  experience working in a fundraising office, with preference given to experience in higher education setting; or any combination of experience and education which provides the applicant with the desired skills, knowledge and ability needed to perform the job is required.
  • Three to five years of experience in prospect research is preferred. Previous experience with methods of information acquisition, including the use of online sources and print directories is required.

Required Knowledge, Skills, Abilities & Behaviors

  • Advanced practical knowledge of Microsoft Word, Excel, Access, and Outlook is required. Experience with a development database is preferred.
  • The ability to meet the following core competencies is required.
  • Technical Expertise: Demonstrates proficiency in research techniques and tools; possesses the ability to analyze and report information in clear, concise manner; demonstrates knowledge and understanding of domestic and international business environments and corporate management structures; thoroughly understands all aspects of data entry standards and procedures; applies knowledge and technical expertise  to work situations appropriately; stays current in the field by reading appropriate literature, policies, reference information other resources available resources.
  • Quantity of Work: Works under the pressure of time and frequent requests from multiple users; produces the appropriate quantity of work within established time frames and regularly meets expected deadlines; remains productive and focused on the work.
  • Quality of Work: Produces work that is accurate, neat and of high quality.
  • Dependability: Can be relied upon to apply relevant precedents, procedures and/or follow instructions in the course of work; meets work reporting and attendance requirements; follows- through on commitments and meets deadlines.
  • Judgment: Uses reasonable judgment when arriving at decisions, considers the facts of the situation, evaluates the probable outcome of alternatives, and arrives at workable decisions.
  • Initiative: Shows willingness to learn new skills or knowledge, to take action, and to originate new ideas; takes the initiative to identify and implement solutions to work-related problems.
  • Adaptability:  Willingly adjusts to varying situations, openly accepts new ideas and criticism, and responds to problems or changes in work assignments, projects, etc.; demonstrates cooperation and flexibility.
  • Communication:  Expresses ideals in a clear, logical, and understandable fashion; considers organization of thoughts and overall skills in both oral and written communications; establishes and maintains open lines of communication and willingly shares knowledge with others; accepts and provides constructive feedback in a supportive and non-judgmental manner.
  • Working Relationships: Employs tact and diplomacy in dealing with others; considers interest shown and inspires cooperation and confidence; demonstrates support for University and team efforts and goals; promotes positive working relationships with co-workers, supervisors and others.
  • Ethics and Confidentiality: Protects the privacy and confidentiality of University constituents, using maximum discretion in handling work-related information. Maintains the professional and ethical standards set by the Association of Professional Researchers for Advancement (APRA).
  • Professional Demeanor: Presents a well-groomed, professional image and consistently exhibits high professional and ethical standards.
  • Safety: Works in a safe manner, demonstrates methods of personal safety; reports any injuries or incidents according to policy; maintains and efficient and orderly work environment.

Working Conditions

Normal office environment; occasional overtime is required.

Physical Activities__Climbing  __Balancing  _x Stooping  __Kneeling  __Crouching  __Crawling  _x Reaching  _x Standing x_ Walking  __Pushing  __Pulling  _x Lifting _x Fingering  _x Grasping  __Feeling  _x Talking  _x Hearing

x__Repetitive motion

Physical Requirements_x Sedentary work  __Light work  __Medium work  __Heavy work  __Very Heavy work   x Visual acuity


Please email cover letter, resume and names and phone numbers of three professional references to Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references). You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified. The hiring process normally consists of several interviews and can last several weeks depending on the position. Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our online job board it is an available position and you may apply. No phone calls please.

Discover Pacific University, a small place where big ideas are developed through a distinctive combination of learning opportunities, diverse perspectives and civic engagement. Pacific University was founded in 1849 and now has three campuses in Oregon. We celebrate a rich liberal arts tradition in the College of Arts & Sciences alongside our acclaimed colleges of Education, Business Health Professions and Optometry. Today, we offer a distinctive combination of learning opportunities, diverse perspectives and civic engagement.  At the historic Forest Grove campus, Pacific students pursue bachelor's degrees in more than 36 majors, as well as graduate and master's degrees. At the Eugene campus we offer undergraduate and graduate degrees in our College of Education. And, at our state-of-the-art College of Health Professions campus in downtown Hillsboro, we offer professional programs in dental health science, gerontology, healthcare administration, occupational and physical therapy, pharmacy, professional psychology, physician assistant studies and Audiology.

Pacific University also offers healthcare services throughout the Portland metropolitan area, caring for the patients we serve and the healthcare and optometry students we train. Additional facilities in Portland support the clinical programs of the College of Optometry and the School of Professional Psychology. We remain committed to a tradition of service and support to the community, offering service learning, international education, internships, research opportunities and co-curricular activities to students and faculty.  With a rich history to build on and a strong future ahead, our 3,350 students enjoy a rigorous academic experience, professors who love to teach and a warm, friendly atmosphere. Our alumni go on to become life-long learners and engaged citizens of the world.

Notice of Nondiscrimination Policy |  It is the policy of Pacific University not to discriminate on the basis of sex, physical or mental disability, race, color, national origin, sexual orientation, age, religious preference or disabled veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116,

All Available Positions