BUSINESS POLICIES ON TUITION & FEES
Business Policies
The University strives to maintain high educational standards at the lowest reasonable cost. Contributions from individual alumni, parents and friends of the University, and support from foundations and corporations help to reduce costs to students and their families through the University's development and fund raising programs.The Board of Trustees reserves the right to adjust costs after giving students due notice. The University reserves the right to modify or terminate the academic program in which the student is enrolled.
Students should make the necessary arrangements for the payment of all fees and charges in accordance with one of the University's payment options on the Student Contract. All payments must be made in United States funds.
Admissions Expenses
When a student applies for admission to the University, an "application fee" as determined by the College or School must accompany the application.
When a student is admitted to the University, a non-refundable advance payment deposit is required to complete the admission process. The deposit will reserve the student's place in the incoming class on a space available basis and will be credited to the student's tuition payment charges for the first semester.
Orientation Expense
All students admitted to the College of Arts and Sciences are charged an "orientation fee" as determined by the Division of Student Life.
Business Office Policies
Students enrolling at Pacific University have a Business Office account opened in their name. Timely payment of the account is the responsibility of the student. A student's registration in a new semester will not be complete until the previous semester's financial obligations have been satisfied.
Pacific University's philosophy on payment reflects the educational element of assuming and meeting one's fiduciary obligations carefully and completely. Payment due dates are established, depending on the tuition payment plan agreed between the student and the University. Students receiving financial aid of any kind - including Pacific funds, loan funds, and/or outside scholarship funds - must be certain that all funds intended for their account have been processed and delivered to the University Business Office and credited to the student's account. This covers endorsement of all checks to be credited to the student's account.
Please visit our website at www.pacificu.edu/offices/bo/ for additional information. If you have questions, please email us at cashiering@pacificu.edu. You may go to BoxerOnline to access your student account or pay on-line.
Student Contract
Each student must complete a student contract with the Business Office at the beginning of their first academic year. The contract is in effect while the student is attending unless superseded by an addendum that is filed with the Business Office. This contract will provide the student's name, social security number, and authorization for release of information and payment plan selected. This form must be completed and signed by the student in order to be valid. Without a completed form on file the Business Office will not release information to any person other than the student.
Insurance
Medical insurance coverage is required for all students registered in 1 or more credits. Students with their own personal medical insurance coverage are exempt from participation in the University's group plan if they properly complete and file a medical insurance waiver form with the Business Office for EACH academic year. The form must be received two weeks prior to the first semester of EACH academic year.
Group medical coverage is available for dependents of insured students and during summer vacation. Contact the local insurance agent, WSC Insurance, at (503) 357-3154 for premium rates and applications.
Past Due Accounts
The University reserves the right to deny access to class, to withhold transcript of record or diploma, or to withhold registration for a subsequent term until all university charges and appropriate loans have been paid and a student's account has been cleared.
Withdrawal and Refund Policy
Students who completely withdraw from all classes should contact their Dean or Program Director prior to executing a formal withdrawal through the office of the Vice President of Student Life.
Students who completely withdraw from the institution would be responsible for a percentage of their charges based on the week during which they withdraw. These percentages would be calculated as follows:
Date of withdrawal determination / Percentage of charges refunded
Prior to the first day of classes 100%
During the first week of classes 80%
During the second week of classes 60%
During the third week of classes 40%
During the fourth week of classes 20%
After the fourth week of classes 0%
A hall presence fee of $25 per day may be assessed against the student account for additional time residing in the University Housing with additional charges if participating in the University Meal Plan.
Note: If a cash disbursement is issued to a student as a result of excess financial aid and the student subsequently withdraws from the University, the student may be required to repay the cash disbursement to Pacific in order to return funds to the applicable financial aid programs.
Change in Credit Hours
When students modify their schedules to change from an overload to full-time standing or from a full-time to a part-time standing, but do not completely withdraw from all classes, the following will apply:
- If the changes are completed prior to the last day of the add/drop period the appropriate refund will be given.
- If the changes are completed after the stated add/drop period no refund will be given for the reduction in courses. The student will forfeit all tuition refund resulting from the change in standing.
Short-term Loans
Short-term loans are available to full-time students of the University who are in temporary need of financial assistance.
In order to qualify for this loan, students cannot be delinquent or be in default on their Business Office account, and must be able to demonstrate a means of repaying the loan within the current semester. Loans are available for up to $2,000.
Students may borrow more than one loan, but may not have more than $2,000 outstanding at any time. Failure to repay the loan on the agreed upon repayment schedule will cancel the student's privilege to borrow further from the short-term loan program for the remainder of the academic year.
Academic transcripts and/or diplomas will not be released for students who are delinquent on their loan at the time they are requesting the transcript or leaving the University. Students who terminate their enrollment at the University will have their loan due date changed to reflect their last day of enrollment.
Applications for the loan can be made through the Business Office. The loan processing fee is $10 and is collected at the time of disbursement.
Tuition and Fee Payment Options
Semester PlanThis plan allows you to pay "in full" before the beginning of each semester. Due dates for the 2009-2010 Academic Year are:
Monthly Plan
Summer 2009 May 15, 2009 Fall 2009 August 15, 2009 Winter/Spring 2010 January 15, 2010 Summer 2010 May 15, 2010
This plan allows tuition and fees to be paid in four installments each semester. For the fall semester, payments begin on August 15, with additional payments due the 15th of each month. For spring semester, payments begin on December 15; for summer semester, April 30. For students beginning programs in summer, monthly payments are due April 30, with additional payments due the 15th of each month through July 15th. There is a per semester set-up fee of $30 for choosing this option. If you sign up for this payment option after the first payment due date, it will be necessary to make up the payments from the previous months in order to become current on the payment plan. To select a payment plan, please complete and submit the Student Contract to the Business Office. The Student Contract is mandatory for all students. The semester plan will be used when a payment plan option has not been selected.
If you do not make the payment according to schedule, a late fee of $50 will be assessed to your account for each month that the payment is past due. The University will assess a charge of $25 for checks returned to the University for non-payment.
Note: The following information is applicable to both the Semester Payment Plan and the Monthly Payment Plan.
Disbursement of Federal Stafford Loan (subsidized and unsubsidized), Federal Perkins Loan and Health Profession Student Loan cannot occur until the borrower completes a promissory note and entrance counseling. Disbursement of Federal Parent Loan for Undergraduate Students and alternative loans occur only after credit approval of the loan application.
Anticipated disbursements of accepted and approved loans may be considered when calculating payment of student accounts. Student employment (Federal work-study and Pacific work-study) earnings are paid directly to the student and should not be considered in determining payment due on student's account.
All checks to be credited to the student's account, including outside scholarship checks, Pacific University checks, and all other sources of payment must be endorsed and credited to the student's account in advance of the semester or as soon as they are available or received for the semester in order to avoid late fees.
Methods of Payment
Pay Online:
* Free electronic payment from your checking or savings account.
* Online web acceptance of the following major credit cards: MasterCard, Discover and American Express. Please note the Credit Card option will incur an additional charge from the credit card service provider.
Pay by Phone: Discontinued
We care about providing the highest level of security and privacy for your credit card information. As a result, this service will be discontinued effective July 1, 2009. Students and parents are encouraged to use 'BoxerOnline' to make secured payments.
Pay by Mail: Pacific accepts the following payment methods by mail.
* Check, money order or cashier's check payable to 'Pacific University'.
* All payments must be made in U.S. dollars. Foreign currency will not be accepted.
* Include student's name and ID number on check or money order.
* Please mail to:
Business Office
Pacific University
2043 College Way
Forest Grove, OR 97116
Pay in Person:
The Business Office window is open from 9:00 a.m. to 5:00 p.m. during the work week (Monday - Friday). During these hours payments may be made in person via cash, personal check, cashier's check, traveler's check, and money order. Additionally, in-person debit card payments may be made. All payments must be made in U.S. dollars. Foreign currency will not be accepted.
