Classroom Presentation Guidelines

Includes: Multimedia presentations (e.g. PowerPoint) created by faculty or students for display in the classroom, image/pictorial displays in a classroom (e.g. art slides), analog images digitized for display/use in the classroom, music or video played in a classroom, television programs recorded for display in a classroom.

Option One: Determine if the material is in the public domain or is licensed for open use. If not:
Option Two: If material is to be posted to Blackboard or iTunes University, determine if TEACH Act applies. If not:
Option Three: Determine if the use qualifies as fair use. If not:
Option Four : Get permission to use the material from the copyright holder.

Multimedia Presentations

Safe Use

Portion Limitations:

  1. Motion Media: Up to 10 percent or 3 minutes of a work, whichever is less.
  2. Text Material: Up to 10 percent or 1,000 words, whichever is less.
  3. Music, Lyrics, and Music Video: Up to 10 percent, but no more than 30 seconds.
  4. Illustrations and Photographs: No more than 5 images by an artist or photographer. When using material from a published collective work, no more than 10 percent or 15 images, whichever is less.
  5. Numerical Data Sets: Up to 10 percent or 2500 fields or cell entries, whichever is less.

Time Limitations:

  • Faculty may use their educational multimedia projects for a period of up to two years after the first instructional use with a class.
  • Students may use their multimedia projects in the course for which they were created and in their own portfolios as examples of academic work for job/graduate school interviews

Access/Distribution Limitations:

  • There may be no more than two copies made of an educator’s multimedia project.
  • One copy may be placed on Blackboard or electronic reserve for 15 days after its initial use. Students are to be advised that they are not permitted to make their own digital copies of the project.

Other:

  • Include on the opening screen of the presentation, and any accompanying print material, a notice that certain materials are included under the fair use exemption of the U.S. Copyright Law, have been prepared according to the multimedia fair use guidelines, and are restricted from further use.

Questionable Use

For possible uses of copyrighted materials that exceed the portion, time and access/distribution limitations outlined above, please do the following:

Dangerous Use

Portion

  1. Motion Media: Embedding an entire film into a presentation.
  2. Text Material: Copying blocks of text that are thousands of words long from one source.
  3. Music, Lyrics, and Music Video: Embedding an entire song or music video into a presentation.
  4. Illustrations and Photographs: Using more than 5 images from one artist or photographer or, when using material from a published collective work, using more than 10 percent or 15 images.
  5. Numerical Data Sets: Embedding entire data sets into a presentation.

Time:

  • Faculty using the same multimedia presentation for more than two or three years, without changing the copyrighted content.
  • Students using their multimedia presentations after graduate for purposes other than job or graduate school portfolios.

Access/Distribution:

  • Emailing copies of a presentation to your class.
  • Posting a presentation on a personal website.
  • Using a presentation created for instructional purposes (which uses copyrighted materials) at a paid speaking engagement.

Image/Pictorial Displays in the Classroom

Safe Use

Portion Limitations:

  • There are no portion limitations. Entire artistic works, images, etc may be displayed in the classroom in the course of face-to-face teaching.

Time Limitations:

  • There are no time limitations. Artistic works, images, etc may be displayed multiple times in a classroom in the course of instruction.

Access/Distribution Limitations:

  • The copy of the artistic works, images, etc must have been legally obtained, either through purchase or license.
  • The display must be for students/faculty involved in the course.

Questionable Use

  • For possible uses of copyrighted materials that may fall outside of “the course of face-to-face teaching activities”, please contact the Copyright Help Desk at copyright@pacificu.edu.

Dangerous Use

  • Displaying an illegally produced or obtained copy of an image or work.
  • Displaying an artistic work, image, etc outside of the course of face-to-face teaching activities.
  • Charging money for the display of an artistic work, image, etc (even for charity).

Digitizing Images for Classroom Display/Use

Safe Use

These guidelines apply to analog images that are digitized by students and faculty for display in the course of instruction or other educational purposes.

Portion Limitations:

  1. Portion of Image: Entire images may be digitized
  2. Same Artist/Photographer/Creator: Digitize no more than 5 images by an artist or photographer
  3. Collective Works: When digitizing material from a published collective work, copy no more than 10 percent or 15 images, whichever is less.

Time Limitations:

  • Images should only be digitized without first seeking permission if there is not reasonably adequate time available to obtain clearance.
  • Images should not be digitized for the purpose of systematic use (repeated use by the same person or for the same purpose) without seeking permission.

Access/Distribution Limitations:

  • Students may display digitized images in academic coursework or in the course of instruction.
  • Faculty may display digitized images in the course of instruction.
  • Digitized images should not be added to a shared image collection.

Other Limitations:

  • A copyright notice should be visibly affixed to the image.
  • If a digital copy of the image already exists, and is available to purchase or license at a reasonable price, do not digitize the image.

Questionable Use

For possible uses of copyrighted materials that exceed the portion, time, access/distribution, and other limitations outlined above, please do the following:

  • Complete a Fair Use Checklist (pdf) to determine if your use may still qualify as fair use.
  • If you are still uncertain, contact the Library or University Counsel.

Dangerous Use

Portion:

  1. Portion of Image: Not applicable.
  2. Same Artist/Photographer/Creator: Digitizing dozens of images by the same artist/photographer/creator.
  3. Collective Works: Digitizing substantially more than 10 percent of the images from a collected work.

Time:

  • Digitizing images well in advance of a need without seeking permission.
  • Digitizing images for the purpose of systematic use (e.g. using them for the same course repeatedly) without seeking permission.

Access/Distribution:

  • Students or faculty displaying digitized images on personal websites, blogs, etc. or using such images in material submitted for publication.
  • Adding digitized images to a shared departmental image collection without seeking permission.

Other:

  • No copyright notice is affixed to the image.
  • A digital copy of the image already exists, and is available to purchase or license at a reasonable price, but it is not purchased/licensed.

Music/Film Performance in a Classroom

Safe Use

Portion Limitations:

  • There are no portion limitations. Entire musical works, films or dramatic pieces may be performed/displayed in the classroom in the course of face-to-face teaching.

Time Limitations:

  • There are no time limitations. Musical works, films or dramatic pieces may be performed/displayed multiple times in a classroom in the course of instruction.

Access/Distribution Limitations:

  • The copy of the musical work, film or dramatic piece must have been legally obtained.
  • The performance/display must be for students/faculty involved in the course.

Questionable Use

  • For possible uses of copyrighted materials that may fall outside of “the course of face-to-face teaching activities”, please contact the Copyright Help Desk at copyright@pacificu.edu.

Dangerous Use

  • Performing/displaying an illegally obtained copy of a musical work, film or dramatic piece.
  • Performing/displaying a musical work, film or dramatic piece outside of the course of face-to-face teaching activities.
  • Charging money for the performance/display of a copyrighted musical work, film or dramatic piece (even for charity).

Broadcast Television Recorded for Display in Classroom

Safe Use

Type of Programming Limitations:

Only freely available broadcast programming is covered by these guidelines. Cable, satellite and other paid services are not covered.

Portion Limitations:

  • No broadcast program may be recorded more than once by the same faculty member.

Time Limitations:

  • A broadcast program may be recorded and retained for a period not to exceed the first 45 consecutive calendar days after date of recording. Upon conclusion of the retention period, all recordings must be erased or destroyed.
  • Recordings may be used once by individual faculty in the course of teaching, and repeated once only when instructional reinforcement is necessary, during the first 5-6 class sessions in the 45 day retention period.

Access/Distribution Limitations:

  • A limited number of copies may be reproduced from the original recording to meet the legitimate needs of faculty members. Each additional copy is subject to the provisions governing the original recording.
  • Recorded programs may not be altered from their original content, and may not be physically or digitally combined to create teaching anthologies or compilations.
  • All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.

Questionable Use

For possible uses of copyrighted materials that exceed the portion, time and access/distribution limitations outlined above, please contact the Copyright Help Desk at copyright@pacificu.edu.

Dangerous Use

  • Applying the “safest use” guidelines to a program recorded from cable, satellite or other pay provider.
  • Recording a program and using it in class year after year.