Vacations
Vacations are provided for the rest and relaxation of regular and part-time employees. Staff members are encouraged and expected to take their vacation. Employees accrue vacation from the first day of employment but cannot use it until they have been employed for six months. Vacation time is calculated from the staff member’s date of regular employment and is paid based on the employee's scheduled hours on record in payroll. An employee earns vacation credit during any month in which the employee is paid. Employees who work less than 12 months per year and part-time employees will have their vacation pro-rated. Note: The accrual rate changes the month following your anniversary date.
Non-Exempt Staff Vacation Accrual Schedule
| Years of Service | Accrual Rate | Days Per Year |
|---|---|---|
| 0-5 Years | .833 of a regular scheduled day accrued per month | 10 |
| 5-10 years | 1.25 of a regular scheduled day accrued per month | 15 |
| 10 years + | 1.67 of a regular scheduled day accrued per month | 20 |
Exempt Staf
Exempt staff members earn vacation at the rate of 1.67 days/13.36 hours per month.
Vacation time earned during any fiscal year must be taken before the end of the following fiscal year. Any exceptions to this must be approved in advance by the Vice-President for Finance and Administration. Vacation exception forms are available in Human Resources.
If a holiday falls during a staff member's vacation, this time will not be charged against accrued vacation time. Department heads are responsible for establishing vacation schedules that take into consideration the efficient operation of the department and the wishes of the staff members.
A staff member may utilize accrued vacation time after they have been employed for six months. If an employee terminates prior to 6 months employment, no vacation time will be paid. After six months employment, a terminating employee will be paid for any vacation earned.