Open Forum Meeting Minutes October 20th 2009

See Full Text

IGS Open Forum

October 20, 2009

Roll Call (12:02)

Jaeme Klever- President

AZ Representatives

Jill Stauffer- VP of Pregramming

Delta Representatives

Andrew Erickson- VP of Finance

Gamma Representatives

Justin Dean- VP of Inter-Greek Relations

Philo Representatives

Andrea Courtnier- VP of Communications

Pi-Rho Representatives

Cortney Tassone- IGS Advisor

Theta Representatives

AKD Representatives

Reports

- Alpha Kappa Delta

In fourth week of pledging
First Highway Cleanup last Sunday went well
Working with WFWA for Halloween party for community
Doing Hall-O-Safe in UC for Halloween
Tabling this week for photo fundraiser in UC 11:30am-2pm, come if your group wants a professional photo!!! Only $5 for an 8x10

- Alpha Zeta

Changing meeting dates

- Delta Chi Delta

Next Wednesday the 28^th Breast Cancer info session with a speaker from Susan G. Komen @ 7 in the pulse

- Gamma Sigma

Going to a Blazer game in November

- Phi Lambda Omicron

Working on pledging and noise parade

- Pi Kappa Rho

Corn maze went well and was fun
Photo shoot dates for calendar scheduled for end of the week
Calendar coming last week in November
6 new members added after integration
Working on noise parade and t-shirts

- Theta Nu Alpha

In 2^nd week of pledging, ending Sunday
Working and planning noise parade
Planning Graffiti Club/Rave night on 14^th in the Milky Way. $3 entrance fee includes glow sticks, highlighters and black lights. $2 more for unlimited non alcoholic drinks

- President – Jaeme

Rosters – Due November 3^rd
All new pledges need to be included in the roster, up to groups to decide if socials should be included

- VP of Communications – Andrea

Updated the IGS website
Minutes still to come, and pictures at the end of the semester with pictures from fall
Only received one constitution last week, need the rest!
As a reminder, the constitutions are needed for Greek computer and for Constitution meetings

- VP of Inter-Greek Relations – Justin

Working on a date for IKEA trip, anyone is welcome to help pick out stuff for Greek lounge

- VP of Finance – Andrew

Came up with funds request form, execs will look it over first then give it to groups
Budget report- $10,855.04 originally, now $9,016.97

- VP of Programming – Jill

Programming 101 set for 1^st week of November during Open Forum
Noise Parade (see below)

- Advisor – Cortney

Thursday at Cornelius Theater is Midnight Movie Madness; Paranormal Activity, Nightmare before Christmas, Astro Boy, Cirque de Freak: Vampires Assistant all playing at midnight. Get in free with a Boxer Card!
After noise parade and bond fire 80s cover band Breakfast Club will be in playing in the UC for free until 12:30am.

Old Business
1. Noise Parade – FRIDAY!

^·Have someone to run the parade, thank you Lindsay!
^·4 outside groups are participating
^·Streets are not closed now, no one can walk but bikes are fine
^·Last Meeting for noise parade tomorrow at 4:30
^·Noise parade has been advertised on all family weekend brochures
^·Questions can be answered by Jill- stau9320@pacificu.edu, and the rules will be emailed to groups soon

All-Pledge Meeting

Set for the 1st week of November, Monday, Tuesday or Wednesday. Send Jaeme what time would work for chapters
Going to be in the Greek Lounge, inviting chapter advisors, IGS execs and all incoming pledges

Fall Committees- Anyone new interested? Meeting times will be set up, pledges can join in also

- Wassail

- Holiday Party

- Service Project

IV. New Business IMPORTANT: All Chapters Must Read!

Safety and Greek Respect-

Safety is addressed in Bench Rules; look them over before pledging each year. Be aware active members need to be leading by example. Remember “Freeze Rule” in bench rules!
Greek respect- all Greek chapters are different and equal. The reason why we have different chapters are because of the different traditions

Constitution Updates

No objections so far in changes in constitution. Voting on changes will start when we have a solid product. All meetings are Thursdays at 11

Additions

Adjourn (12:32)

Posted by Andrea Courtnier (cour3439@pacificu.edu) on Nov 4, 2009 at 9:53 AM