Facilities Management

Driver's Responsibilities

Once you have completed all necessary paperwork and passed all required portions of the Driver Training program, you will an authorized driver of Pacific University vehicles. Along with this privilege comes the responsibility for the lives of the up to 14 people who may accompany you, as well as other drivers on the road.

Please take the time to read the following. If you have any questions, please call the Facilities Office at 352-2213.

• The vehicles are located in the motor pool parking lot at 2219 Cedar Street (across the street from the soccer field). The vehicles are to be picked up and returned to this area.
  
  
• It is State law that seat belts must be worn at all times by ALL occupants. It is the driver's responsibility to instruct passengers to "buckle up" before the vehicle leaves the lot. Any person who refuses to use a seat belt should be reported to the Facilities Director or Campus Public Safety (CPS).
  
  
• Use of tobacco, alcoholic beverages, or illegal drugs is NOT permitted in vehicles owned or rented by Pacific University.
  
  
• Before leaving Pacific University, inspect the vehicle for any damage, recording any damages and circling the correct fuel level on the Vehicle Pre-Trip Condition Report which is provided in the pouch with the keys and credit cards. Leave this form in the drop box located in Motor Pool parking lot (on the middle east bay door). Failure to do so may result in your department having to pay damage repair costs. Check your fuel gauge. If not at full level, refuel vehicle using the credit card(s) provided and note the receipt "beginning purchase". Leave receipt in key pouch.
  
  
• State driving laws and speed limits are to be obeyed AT ALL TIMES. Any vehicular citation will be the responsibility of the person receiving it. Please record any accident information on the accident report form provided in the vehicle and return this form to the Facilities Department with the key pouch. Notify the Facilities Department (or CPS if after hours) as soon as possible by referring to the back of the yellow Trip Card in the pouch for telephone numbers. If you are involved in an accident and there are any injuries and/or damage to one or more vehicles of $1,000.00 or more, the driver is required, by State law, to file an accident report with the Oregon Department of Motor vehicles within 72 hours of the time of the accident. An emergency kit containing flares, fire extinguisher, First Aid supplies, and flashlight is located in the back of each vehicle. An emergency kit key is on the issued vehicle key ring.
  
  
• Only authorized drivers are allowed to drive university or university rented vehicles. Even if a student, staff or faculty member has a valid driver's license, if he/she has not completed the Driver Training Course and is not registered with Facilities Department, he/she is NOT an "AUTHORIZED" driver and cannot be allowed to drive a Pacific University vehicle. It is the responsibility of the "Driver" recorded on the Vehicle Reservation Request form to determine who will drive the vehicle on a trip. For long trips, please register a relief driver(s) prior to leaving campus. If an accident occurs, the department OR user group of the vehicle will be charged for repairs up to the amount of any insurance deductible.
  
  
• Driving a van or minibus is different from a passenger car, especially when pulling a trailer. More time is needed to stop, change lanes and pass. Please be conscious of other drivers and do not cut too close during lane changes, run yellow lights, or drive in a reckless manner that could put the Pacific vehicle or others at risk. Be aware: University vehicles have "How's my driving" decals indicating the university's phone number and other drivers DO call our office to report bad drivers.
  
  
• Mileage must be recorded on the yellow card enclosed in the key packet at the beginning of the trip and again at the end of the trip. Make sure the reading is that of the Odometer, not the trip meter. Failure to record mileage or the driver's signature will result in an additional $10.00 fee being added to the trip cost for your group.
  
  
• The credit cards are to be used for refueling the vehicle if needed during your trip AND before returning the vehicle to campus. Please place all fuel receipts in the key pouch. Failure to refuel the vehicle prior to returning it to campus will result in an assessment of $3.00 per gallon to your department or group. Credit cards must NOT be used to fuel vehicles not owned or rented by Pacific University or to purchase items other than gasoline.
  
  
• We need your help to keep the vehicle in top form! ANY problems with the vehicle noted during your trip should be written down on the bottom or back of the yellow card. Our maintenance staff reviews these cards daily to be sure that the vans are all operating properly and will attend to any problems if notified.
  
  
• Please lock the vehicle, securing all windows and turning off all lights when you return it to the Motor Pool lot. All items in the packet (including any receipts for gas expenses incurred using the credit cards) are to be returned to the Motor Pool drop box when you arrive back on campus. Any materials from the packet not returned will result in a $5.00 per day additional charge to your group until the materials are returned.
  
  
• The University is not responsible for lost, stolen or damaged personal property.
  
  
• Read all other procedures listed on the Trip Record card. Phone numbers are listed on the back of the card if there is a need to contact a staff member when the office is closed. Any incident involving a Pacific University vehicle needs to be reported to the Facilities Department immediately at extension 2213 or to CPS at extension 2230. Please feel free to contact Facilities if there are any questions regarding vehicle use.
  
  
• It will be the responsibility of the department and the driver to be sure that any group signing up for a trip uses the vehicle for the purpose specified on the "Vehicle Reservation Request" form. No driver should drive the van for personal use before OR after the group's function or change trip destinations without notifying the Facilities Department. If the vehicle is driven by an unauthorized driver or used for a function for which it was not assigned, motor pool privileges may be suspended for the offending group.
  

AUTHORIZATION TO DRIVE PACIFIC UNIVERSITY VEHICLES IS A PRIVILEGE.

ANY DRIVER FAILING TO ADHERE TO THE ABOVE REGULATIONS RISKS LOSING HIS/HER DRIVING PRIVILEGES.

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This page is maintained by B. Ray.