Digitizing Images for Classroom Display/Use

Safest Use

These guidelines apply to analog images that are digitized by students and faculty for display in the course of instruction or other educational purposes.

Portion Limitations:

a. Portion of Image: Entire images may be digitized

b. Same Artist/Photographer/Creator: Digitize no more than 5 images by an artist or photographer

c. Collective Works: When digitizing material from a published collective work, copy no more than 10% or 15 images, whichever is less.

Time Limitations:

• Images should only be digitized without first seeking permission if there is not reasonably adequate time available to obtain clearance.

• Images should not be digitized for the purpose of systematic use (repeated use by the same person or for the same purpose) without seeking permission.

Access/Distribution Limitations:

• Students may display digitized images in academic coursework or in the course of instruction.

• Faculty may display digitized images in the course of instruction.

• Digitized images should not be added to a shared image collection.

Other Limitations:

• A copyright notice should be visibly affixed to the image.

• If a digital copy of the image already exists, and is available to purchase or license at a reasonable price, do not digitize the image.

Questionable Use

For possible uses of copyrighted materials that exceed the portion, time, access/distribution, and other limitations outlined above, please do the following:

• Complete a Fair Use Checklist to determine if your use may still qualify as fair use.

• If you are still uncertain, contact the Library or University Counsel.

Dangerous Use

Portion:

a. Portion of Image: Not applicable.

b. Same Artist/Photographer/Creator: Digitizing dozens of images by the same artist/photographer/creator.

c. Collective Works: Digitizing substantially more than 10% of the images from a collected work.

Time:

• Digitizing images well in advance of a need without seeking permission.

• Digitizing images for the purpose of systematic use (e.g. using them for the same course repeatedly) without seeking permission.

Access/Distribution:

• Students or faculty displaying digitized images on personal websites, blogs, etc. or using such images in material submitted for publication.

• Adding digitized images to a shared departmental image collection without seeking permission.

Other:

• No copyright notice is affixed to the image.

• A digital copy of the image already exists, and is available to purchase or license at a reasonable price, but it is not purchased/licensed.