Checking Out of Your Room
Spring 2013 Hall Closing Information
(Click Here for Year-Round Check-Out Information)
This is your official Hall Closing notification, giving you all of the details for the end of the semester. It is your responsibility to review this information thoroughly.
- End-of-Year Check-Outs
- Check-Out Tips
- Late Stays
- Quiet Hours
- Summer Storage
- Front Desk Closures
- Garbage & Recycling
- Give & Go Donations
- Summer Housing
All Residence Halls close at 12 p.m. (noon) Wednesday, May 15, 2013
All residents are required to vacate and check out of their units by Wednesday, May 15 at 12 pm unless approved by the Department of Residence Life to stay late (see "Late Stay" section below.)
To check out, you must either:
- Check out with a staff member
- Check out independently with an Express Check-Out Envelope
For both methods, you must report your check-out time to your RA or SRA by 5 pm on Thursday, May 9.
If you fail to properly turn in your Express Envelope by the time you indicated to your RA or SRA, or do not meet with a staff member to check-out of your space, you will be charged a $50 improper check-out fee.
[Return to Top]Checking out with a staff member
1. Sign up for a check-out appointment with your RA or SRA by Thursday, May 9
2. Pack up and clean your unit before your check-out meeting
3. Attend your check-out appointment to turn in your keys and complete check-out paperwork
4. Depart for summer!
5. Check your email for any notifications regarding possible charges related to damages, cleaning or improper-check-out.Checking out independently with an Express Check-Out Envelope
1. Pick up an Express Envelope from your RA or SRA by Thursday, May 9
2. Pack up and clean your unit before turning in your Express Envelope
3. When you are ready to leave, fill out the form on the envelope, place your room key(s) inside, and turn the envelope in to your front desk's drop box
4. Depart for summer!
5. Check your email for any notifications regarding possible charges related to damages, cleaning or improper-check-out.Note: If you choose this check-out method, you waive your right to appeal any fines, fees, or damages resulting from the staff assessment of the room
- Avoid cleaning charges to your room by vacuuming, wiping down all surfaces, and checking to make sure your belongings are out of every drawer by check-out appointment time. The room should be clean enough for another student to move in after you.
- Do not try to repair any damages to your room. This could result in further repair costs.
- Make an appointment to check out with your RA, or report when you will be completing your Express Check-Out to your RA by Thursday, May 9.
- Meet your check-out deadline and attend your check-out appointment.
- Follow directions from your RA, AC, and the Residence Hall Handbook. Any of the following actions shall constitute an Improper Check-Out (subject to a $50 fine):
- The resident vacates their space and does not complete the check-out process with a Residence Life staff member or Express Check-Out Envelope.
- The resident fails to make advanced check-out arrangements by the specified time with the designated Residence Life staff member. Students in the residence halls must make arrangements at least 24 hours in advance.
- The resident fails to check-out of the space by the date and time arranged with the staff member prescribed in their housing contract.
- The resident vacates the space in an unclean condition or fails to follow other check-out instructions.
- The resident fails to remove all personal property prior to checking out or leaves property in the space after vacating the premises. Any items left behind at the end of the academic year will be promptly donated or disposed of.
Late Stays
All residents must move out of their campus housing by Wednesday, May 15 at noon unless he or she:
* pays $50 per night to stay late
* is walking in the Commencement ceremony on Saturday, May 18
* is required by a University department to stay late
If you meet one of these conditions, you must complete and submit a Late Stay application through the online Residence system by Tuesday, May 14 at 12 pm. All current residents will receive notification through their university email with instructions for how to complete this application. All students who are approved to stay late must check out of their units by Sunday, May 19 at 12 p.m. (noon) at the latest.
Click play to view a video tutorial for how to submit your Late Stay application:
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Quiet Hours
Beginning on Tuesday, May 7 at 10 pm, 24-hour Quiet Hours go into effect throughout the residence halls. These hours will last until Tuesday, May 14 at 2:30 pm. This means that all sounds/noise should be confined to one's own room. Noises that can be heard outside of your room either in hallways, neighboring rooms, or rooms above or below yours are NOT permitted. Conversations taking place in the hallway are also not allowed.
Finals week quiet hours are set to ensure a quiet study environment for all residential students. Keep in mind that while you may not be studying on certain days or at certain times for your finals, other people are, and they deserve a quiet environment to study.
Note that there are scheduled "relaxed quiet hours" between 7:00-9:00 p.m. daily. During relaxed quiet hours students may make more noise (ie. run a vacuum cleaner, etc.) but please continue to be aware of the individuals around you and refrain from talking loudly in the halls, playing music at loud levels, etc. PLEASE NOTE ~ 24-hour courtesy hours are always in effect. Please be respectful of your fellow residents.
If you violate 24-Hour Quiet Hours:
1st violation: You must set up a meeting and meet with your Area Coordinator within 24 hours or a incur a $50 fine
2nd violation: Incur a $100 fine
Any violations that accompany noise will go to a conduct hearing in addition to the outcomes listed above.
- Storage is available on 1st come-1st served basis
in all halls
- Long term storage (studying abroad in Fall, but returning to housing) is available in Clark
- Bike storage is in Gilbert
- You may store 2 boxes: 23” x 18” x 18” or 1 box and 1 small refrigerator
- Materials must be packed in 2mm plastic bags and then put neatly into boxes that are shut tight and sealed.
- Storage check-in is available during these times ONLY: May 10 – 12 & 17 from 7-8 p.m.; May 13 -14 from 7-10 p.m.; and May 15 from 9 am-12 pm. During these shifts, meet staff at the front desk (VVC: hall office) to check your items into storage.
- Items in storage must have a storage form visible and attached by the RA.
- Items are stored in the building at the resident’s risk. While the staff makes every effort to protect residents’ personal property, we cannot guarantee the security and safety of your belongings.
- Items stored may only be picked up by the resident storing them.
- Any items not picked up will be considered abandoned property and may result in shipping charges if the property must be returned.
Front Desk Items Due
This is also your notice that all Front-Desk items are due by Tuesday, May 8 at 10 pm for end-of-semester inventorying. The RA on Call will be available by phone to check out available vacuums and cleaning supplies between 7-9 pm each night of finals:
- Vandervelden, Burlingham, Gilbert: 971.275.2027
- Walter, Clark, McCormick: 971.275.2028
Garbage & Recycling
Due to the large amounts of waste generated at the end of the year that overfill the hall bins and create large messes which inevitably result in an building-wide cleaning charge, all residents will be required to take garbage and recycling directly to the dumpsters once the hall bins are full. Any garbage or recycling left in the hallway or recycling rooms will result in a charge of the responsible person (if their identity is known) or the entire community. We will have additional dumpsters around campus for your convenience.
Give & Go Donations
This program aims to decrease waste, promote reuse, and offer altruistic opportunities by inviting you to donate unwanted items and support community organizations. Donations of the following items will be accepted: clothing, shoes, towels, linens, electronics, house wares, small appliances, cleaning supplies, non-perishable food, toiletries, school and craft supplies and books. Look for signs advertising Give & Go hours and locations.
Summer Housing
Summer Housing is available to current students enrolled in Spring 2013 and/or Fall 2013 who are looking to live on campus for part or the entirety of the Summer Housing season. For rates and a Summer Housing application, please see: www.pacificu.edu/studentlife/housing/summer
Questions? Contact your hall's Residence Life staff member
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Year-Round Check-Out Information
If you are graduating, studying abroad, approved to move off campus or not returning to Pacific, you must complete the check out process. To do this, you have two options:
- you may arrange to check-out with a Resident Assistant or Area Coordinator,
- or you can get an "Express Check-Out" envelope from a staff member and complete the “Express” process independently.
As stated in the Residence Hall Handbook, checking out with an RA or AC gives residents an opportunity to get the staff’s opinion on damages and if the check-out protocol (cleaning, etc.) has been completed satisfactorily.
Students who choose the “Express Check-Out” option will return their room keys* in a signed “Express Check-Out” envelope. Students who select to vacate by the “Express Check-Out” process waive their right to appeal any fines, fees or damages resulting from the Facilities/Residence Life assessment of the room.
Regardless of the option you select, you must check out of your room by the date established by the Housing Office.
Following a check-out with staff or by “Express”, the Residence Life staff and a Facilities Engineer will check the room and determine if the student will be charged for damages, cleaning, or improper check-out. Details regarding these charges will be provided by your AC.
Check-Out Tips
- Avoid cleaning charges to your room by vacuuming, wiping down all surfaces, and checking to make sure your belongings are out of every drawer by check-out appointment time. The room should be clean enough for another student to move in after you.
- Do not try to repair any damages to your room. This could result in further repair costs.
- Meet your check-out deadline. You will continue to be billed for room and board (if board is applicable) until your check-out paperwork (RCR) is complete.
- Follow directions from your RA, AC, and the Residence Hall Handbook. Any of the following actions shall constitute an Improper Check-Out (subject to a $50 fine):
- The resident vacates their space and does not complete the check-out process with a Residence Life staff member or Express Check-Out Envelope.
- The resident fails to make advanced check-out arrangements by the specified time with the designated Residence Life staff member. Students in the residence halls must make arrangements at least 24 hours in advance.
- The resident fails to check-out of the space by the date and time arranged with the staff member prescribed in their housing contract.
- The resident vacates the space in an unclean condition or fails to follow other check-out instructions.
- The resident fails to remove all personal property prior to checking out or leaves property in the space after vacating the premises. Any items left behind at the end of the academic year will be promptly donated or disposed of.
- If you are checking out of your room at the end of the academic year, be on the look-out for important Hall Closing notifications via your University e-mail and posted around your hall.
*Mailbox keys must be returned to Mail Services.