Constitution
Preamble
We the members of the Pacific Undergraduate Community Council, in order to provide a more responsible and effective form of representation for the undergraduate community hereby ordain and establish this mission and constitution.
Name
The name of this organization shall be the Pacific Undergraduate Community Council.
Purpose
The mission of the Pacific Undergraduate Community Council is to facilitate cooperation among students, faculty and administrators to promote the free exchange of ideas in the pursuit of both student and university goals. Specifically, PUCC will strive
- to assist in the protection of the rights and interests of the individual student and the student body.
- to provide an official voice through which all student opinions may be expressed. ie. to serve as the official representative of the student body to the faculty and administration of Pacific University.
- to consider student concerns and communicate student opinion on institutional policy to the Faculty, Administration, and Trustees of Pacific University.
- to promote democratic participation in the decisions of the university community.
- to encourage the development of leaders and participants.
- to provide a forum to which faculty, administration and students may bring topics of interest or areas of concern.
- to provide services and programs on topics of importance to student development, and to increase awareness and overall quality of student experiuences.
Authority
It shall be within the powers of the Pacific Undergraduate Community Council
- to serve as the official recognition body for all Pacific University undergraduate clubs and organizations
- to consider for approval constitutions and amendments to constitutions of student organizations petitioning for official status and to revoke official recognition from groups which have ceased to function regularly or effectively.
- to allocate the Student Activities Fee to recognized student organizations.
- to create such committees and procedures as are necessary for the Council to carry out its functions efficiently and responsibly.
- to approve nominations of candidates to University committees and vacant Council positions.
- to remove from office any members who fail to fulfill the assigned duties and responsibilities described in this document.
Membership
There shall be 15 members of the Pacific Undergraduate Community Council.
Term of office The All student members with the exception of the Freshman Representative shall be elected or appointed during the Spring Semester, shall assume office at the last Council meeting of the academic year, and shall serve until the last Council meeting of the following year. The Freshman Representative shall be elected in September and shall take office at the first meeting in October and shall serve until the last Council meeting of the year.
Voting privileges All members of the Pacific Undergraduate Community Council are voting members.
Student Members
President The President shall be the chief executive officer of the Council
Powers and Duties
- Serves as the chief executive officer
- Appoints committee heads and committees
- Solicits for prepares agendas for PUCC meetings
- Is responsible for implementing legislation passed by PUCC
- Appoints students to vacant positions
- Calls PUCC into emergency session as necessary
- Presides over PUCC meetings
- Represents PUCC to the University community
- Serves on the University Council
- Facilitates PUCC sub-committees
- Serves as the co-chief executive officer of ASPU
Vice-President
Powers and Duties
- Assists the President in the performance of duties
- Represents PUCC at University functions in the absence of the President
- Chairs CORE Administration Committee
- Produces a club directory
- Serves on campus committees
Budget Authority
Powers and Duties
- Chairs Club Appropriations Board
- Presents a budget for the year to PUCC at the beginning of each year Reports on budget adjustments
- Reports on the activities of the Club Appropriations Board
- Issues reports and recommendations on the use of Student Activity funds
- Maintains records of every transaction involving the student activity fee account
- Reviews established appropriations guidelines and recommends necessary changes or amendments in those procedures
- Manages finances for PUCC projects
- Chairs Co-curricular committee
- Assists with CORE meetings
- Serves on Budget Advisory Committee
- Develops working relationship with the Business Office
Secretary
Powers and Duties
- Delivers to the proper authorities all reports, resolutions and legislations
- Notifies all persons of whom reports are required and collects such reports
- Keeps files of minutes, agendas and actions
- Chairs the election committee and coordinates elections
- Maintains attendance records and notifies of three unexcused absences
- Keeps minutes from meetings and posts electronically
- Assists the President in agenda and follow-up
- Serves on campus committees
- Monitors various loose ends
At-large Representives (2)
Powers and Duties
- Serves on PUCC sub committees
- Serves on campus committees as assigned
- Acts as a liason between PUCC and the student body
Residence Housing Association Representative
Powers and Duties
Serves
on committees
as assigned
InterGreek Council Representative
Powers and Duties
Serves
on committees
as assigned
Board of Trustees Representative
Powers and Duties
Reports
on the
actions
and discussions
of the BOT
Serves on committees as assigned
Freshman Representative
Powers and Duties
Serves
on committees
as assigned
Faculty / Staff Members Dean of Students
Powers and Duties
Serves
on committees
as assigned
Director of Student Activities
Powers and Duties
Serves
on committees
as assigned
Dean of the Faculty
Powers and Duties
Serves
on committees
as assigned
Faculty Representatives (2)
Powers and Duties
Serves
on committees
as assigned
The Executive Board
The executive board shall be made up of the 5 elected officers from the spring elections.
Powers and Duties
- assist the President with policy decisions
- work together to help achive clear direction for organization
- hear appeals of removal from office
- reviews the Constitution and recommends amendments or changes to keep in line with current priorities
- other
Meetings Frequency and Timing
PUCC will meet regularly for an hour once a week at a day and time convenient to the membership. PUCC will meet once a month at a day and time convenient to the membership for an elongated time to discuss larger issues and implement actions.
Quorum
A minimum of 8 members must be present
at any meeting to enact any legislation.
Procedures
Without
sacrificing the informal nature of the proceedings, Robert's Rules
of Order will be the overall methodology of conducting PUCC meetings.
Vacancies
The President shall nominate candidates to fill a vacancy in the elected membership of Council, subject to approval of the body, until a new election can be held. In the event of a vacancy occurring in the positions of RHA or IGC Representatives, the President shall inform the constituency and call for the election or appointment of a new representative within 10 days. In the event of a vacancy occurring in the position of BOT Representative, a new BOT Represented must be chosen following the established procedures. In the event of a vacancy occurring in the position of Secretary, the President may assign a new Secretary at his or her discretion.
Removal from Office
An individual shall be automatically removed from office upon the accumulation of three unexcused absences from regular PUCC meetings. An individual shall be automatically removed from office if no longer a full-time undergraduate student at Pacific University. An individual shall be subject to removal from office when found to be in violation of any procedure or principle outlined in this constitution. A three-fourths (3/4) majority vote of the Council shall decide the guilt or innocence of any member charged with a constitutional violation. In this context, a charge shall be a simple motion to impeach based on the alleged constitutional violation(s). Appeals to a removal from office can be made to the Executive Board within one (1) week of the removal. The Executive Board shall investigate and render a decision within ten (10) days of the appeal. The decision of the Executive Board is final.
Committees Standing regular committees
Standing regular committees
Club Appropriations Board
This board oversees and manages the budget process review and makes renders decisions with regard to the allocations of student activity fees to clubs and organizations.
CORE Administration Committee
This committee is an enabling committee where clubs and organizations could get and give information about meeting organizational goals. This committee will assist clubs and organizations with an analysis of needs and the preparation of requests for funding. This committee could also offer forums, workshops or trainings on such issues as publicity, the nuts and bolts of leadership development, meeting goals, and the like.
Public Relations Committee
This committee would deal with promotions, advertising, publicity, web pages, reach-outs and other methods of letting the campus community know what PUCC stands for and is doing. This committee would also be responsible for Boxer Basics.
Campus Life Committee
This committee would review and make recommendations relative to any of quality of life issues our students might face. The committee will work for the enhancement of such items as facilities, campus improvements, student safety, food, and transportation. This committee would liason with University departments and divisions (University Advancement, Alumni Relations, Academic Affairs, Student Life) to bring student concerns to these departments and bring departmental concerns back to PUCC. This committee also provides input to the President's Office with student feedback and desires relative to commencement including recommendations for commencement speakers.
Programming Committee
This is a pro-active committee which will reach out to students to elicit feedback and assess needs with relation to national, community and campus issues and their effect on our student body. This committee develops election guidelines and oversees election processes. This committee would also deal with student concerns and developmental opportunities that don't fall into anything above.
Co-Curricular Committee
This committee is designed to help individual students and groups of students with funding for academically-related endeavors. Travel funds for conference attendance, fees for speakers on campus, and other related expenses are usually covered by the this committee.
Standing ad hoc committee
Evaluation Committee
This committee will evaluate the performance of the PUCC officers and members in order to make PUCC a more efficient organization and to make the members more able as leaders and representatives.
Amendments
This comstitution may be amended by a two-thirds vote of the entire membership of PUCC.