Scheduling Process


Begin the scheduling process by contacting a dedicated Conference and Event Support Services staff member at 503-352-2111 or email: We can answer your questions and help you determine what the best available facilities are for your event, meeting or conference.

Step 1: Determine your needs- the following is a list of helpful areas to consider when starting to plan an event:

  • What type of event will it be?- ┬áMeeting, conference, sports camp, musical performance, office retreat, family reunion, outdoor or indoor venue
  • When is the event? - Date, time and length of event: Weekday or weekend, morning or evening, single or multiple days, with or without housing
  • How large is the event? - How many people will be attending, what type of seating will be needed, classroom style or collaborative table groupings
  • What is your budget?- How much per person, total money available
  • Will food be served? - Breakfast, lunch, dinner or snacks or maybe only beverages are needed.

Step 2: Complete an Event or Conference Application-this will reflect the decisions you made in Step 1.

Step 3: Proposal- with the information from your completed application, we will create a cost proposal for your event.

Step 4: Contract- once the proposed plan is accepted by you, we will then create the final contract for you.

Step 5: Success!


More Information

Application with Housing (PDF)
Application without Housing (PDF)