Faculty and Staff Resources
Conference and Events Support Services is here to help you.
- Room Scheduling
- Room Setup and Takedown
- Technology Assistance
- Working with Catering
- Assisting with Rental Needs
- Summer Housing
- Risk Management
Located in the Rogers Building, 2019 – 21st Avenue, Forest Grove (next to the Milky Way), our office is an overall events logistics support team for off-campus and on-campus clients to facilitate:
Our goal is to allow University event planners to focus on critical facets of events such as programming and hospitality and leave the logistics to us. In order to provide services we must receive requests in time to plan for scheduling. With more than 5,000 events and meetings scheduled throughout the year, early planning is crucial. All after-hours support staff are Pacific students who require advance scheduling.
Your first step when planning an event, meeting, or conference is to complete the Event Request Form and send it to Event Scheduling. This will provide our staff with the necessary contact info and basic logistical demands of your event. It takes only a few minutes to complete. Once completed and returned you will be contacted within three days to work out the final details and confirm your booking.
For simple gatherings, with little or no set-up, request forms can be submitted two weeks in advance.
- What facilities would be best for your event and are they available?
- What other events and activities are taking place on campus at that time?
- Catering needs and set-up?
- What technology and special equipment will be needed?
- How much time should be allowed for set-up and take-down?
- Will there be parking or security issues?
- What are the budget requirements?
For events or conferences that will take more collaboration and arrangements we ask that you contact our office during the initial planning stage. It is important to consider the following:
Our staff can also assist with contract review in cooperation with University Legal Affairs Office.
Consideration needs to be given to events that are co-sponsored by a University department. Facility Usage Guidelines address the three categories of academic, co-sponsored, or non-University events more in depth.
Conference and Event Support Services provides work opportunities to Pacific students. Experience with customer, technology, and catering services along with problem solving compliments their academic learning. All our support staff are Pacific students, therefore there will be minimal fees for some services. Please refer to the Event Labor and Service Fees document.
Regardless of the simplicity or complexity of your event Conference and Event Support Services is here to assist you in any way we can. Please let us know so we can be there for you.