1504-Cataloging/Metadata Specialist

Job #:  1504

As a member of the Collection Management Services team, the Cataloging/Metadata Specialist is responsible for cataloging materials according to local and national standards, maintaining the local bibliographic database, and overseeing the physical processing of the print collection. This position may also assist in supporting special collections.


·         Perform original and complex copy cataloging of monographs, media, and other formats according to local and national standards.

·         Utilize the local bibliographic database and OCLC software to create, edit, maintain and delete bibliographic records.

·         Support collection assessment through data maintenance, preparation, and reporting.

·         Assist with the processing and description of archival material following national standards.

·         Organizes and oversees the workflow of cataloging and physical processing.

·         Hires, trains, and supervises student workers; this includes assigning responsibilities, coordinating schedules, and verifying timecards.

·         Support general departmental and collection tasks such as weeding, inventory, updating documentation, and working with our recycling and discard vendors. 

·         Serves on relevant in-house and consortia committees.

SECONDARY FUNCTIONS:  Perform other related duties as assigned.

JOB SCOPE: Performs duties independently with minimal supervision, operating under Library and University policies and procedures.  Makes decisions of a routine nature and consults with other staff members and supervisor when necessary. This person may be responsible for developing existing policies or procedures or creating new policies and procedures as needed. This person may also interact with other library departments to implement new workflows or change exiting workflows

SUPERVISOR RESPONSIBILITY: Work study students and summer students will be supervised by this position. Currently have 1-2 student employees during school year and a full time student employee during the summer months.  Performs evaluations, approves absences, and makes recommendations for any hiring, termination, pay changes and training.


·         Bachelor’s degree from an accredited institution

·         Prior library experience in technical services and/or cataloging or demonstrated equivalent education and experience


  • Familiarity with common bibliographic record formats (MARC, Dublin Core).
  • Familiarity with basic bibliographic descriptive and classification practices (LCC, RDA, AACR2, LCSH).
  • Proficient with office technology, PC operating systems, and office equipment.
  • Ability and willingness to learn and adapt quickly.
  • Ability to perceive, articulate, and resolve problems.
  • Understands importance of attention to detail.
  • Good written and oral communication skills.
  • Strong organizational abilities.
  • Builds on basic learning and carries it from one situation to another.
  • Demonstrates critical thinking skills in problem solving and decision-making.
  • Demonstrates confidentiality regarding information pertaining to all students, faculty, and staff.
  • Maintains proper appearance and personal conduct for the position.
  • Demonstrates ability to work in a team environment.


  • Familiarity with integrated library systems; ExLibris products preferred.
  • Familiarity with digital asset management systems (Content DM, Bepress, Omeka)
  • Supervisory experience
  • Knowledge of a foreign language
  • Familiarity with professional archival descriptive standards and practices.

WORKING CONDITIONS:  Work will be performed sitting or standing and may involve repetitive motions. This person will need to push heavy book carts and be able to routinely and safely life up to 35 pounds.

PHYSICAL ACTIVITIES: __Climbing  X Balancing  __Stooping  X Kneeling  X Crouching  __Crawling  X Reaching  __Standing __Walking  X Pushing  __Pulling  X Lifting __Fingering  X Grasping  __Feeling  X Talking  X Hearing X Repetitive motion

PHYSICAL REQUIREMENTS: X Sedentary work  X Light work  __Medium work  __Heavy work  __Very Heavy work   X Visual acuity

APPLICATION:  Please email cover letter, resume and names and phone numbers of three professional references to employment@pacificu.edu.  Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references).  You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Position is open until filled. Priority consideration will be given to applications received by Monday, November 14, 2016.

Application materials will be screened and interview candidates will be selected and notified.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply.  No phone calls please.


Pacific University is a small but diverse community, where students thrive in a personal academic environment.  Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives.  Nestled in the valley at the base of the coastal range and Mount Hood, the university is only a half hour to the Portland metro center. 

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.


It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender (including pregnancy, sexual harassment and other sexual misconduct including acts of sexual violence such as rape, sexual assault, sexual exploitation and coercion), gender identity and/or expression (including a transgender identity), sexual orientation, military or veteran status,  genetic information,  or any other characteristic protected under applicable federal, state or local law.  Retaliation is also prohibited.  Pacific University will comply with state and federal laws such as Title IX, Title VI and Title VII of the Civil Rights Act, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act, and other similar laws that prohibit discrimination.  Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.