1591-Associate Director of Alumni Relations

Job #:  1591

The Associate Director of Alumni Relations is responsible for assisting in the development, implementation, and evaluation of programs, which serve the alumni and community constituencies. The Associate Director develops innovative methods of alumni engagement. The Associate Director acts in the place of the director when the director is not present. Primary responsibilities will include recruitment and training of alumni volunteers for a variety of efforts. In addition, the Associate Director will assist with general alumni events and activities, internal operations of the Office of Alumni Relations and special projects as assigned.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES

  • Assist in the development, planning and oversight of a broad range of activities, institutional events and educational programs both on and off campus for alumni, parents and friends of Pacific University, often involving the President, trustees, University officers, faculty, students, staff and community members. 
  • Be highly visible within the alumni community. Participate routinely in alumni events and meetings supporting the activities of various alumni groups. Meet regularly with individual alumni. 
  • Visit key alumni to identify and evaluate volunteer potential. Support the development of relationships with key volunteer leaders.  
  • Systematically identify, recruit, train and steward alumni volunteers with measurable results.  
  • Manage volunteers and resources for assigned programmatic areas which could include:  

o   Reunions throughout the year and at Homecoming

o   Alumni chapters supporting academic, geographic or other affinity groups

o   Events and special projects (not ongoing)

o   Ongoing micro-volunteer efforts

  • Collaborate with partners throughout University Advancement and with key areas of the university to develop programming and support for alumni.
  • Assist in the development and support of the Alumni Association Board of Representatives. Act in the role of Alumni Director at meetings if needed.  
  • Support the development of comprehensive community engagement strategies.  
  • Assist in developing, managing, implementing and regularly assessing effectiveness of community engagement efforts, including but not limited to, two-way communication about local and university activities and opportunities.  
  • Regularly assess effectiveness of efforts and actively report on results.

SECONDARY FUNCTIONS:

  • Monitor and participate in relevant list serves, publications and professional groups to maintain a strong knowledge of developments in the field of annual giving and alumni relations
  • Perform other related duties as assigned.

JOB SCOPE:  Performs duties with little direction given, operating from established directions and instructions.  Decisions are made within general university policy constraints but occasionally require independent decision making. Is not directly responsible for planning, budget management or program development, but is asked to consult on these matters and expected to express opinions and present new ideas and solutions.

SUPERVISOR RESPONSIBILITY:   This position is asked to supervise at least one intern and provide occasional supervision of other student assistants. When the director is not present, due to travel or other absence, this position is expected to provide leadership.

EDUCATION AND/OR EXPERIENCE:  A minimum of a bachelor’s degree is required along with three to five years in special events planning, communications and/or community relations.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS: 

  • Working knowledge of alumni affairs and advancement in higher education.
  • Demonstrated strong interpersonal, organizational and communication skills.
  • Experience with event planning, coordination and evaluation.
  • Experience in recruiting, managing, and motivating volunteers.
  • Experience with computer databases and graphic design programs.
  • Effective time management skills and ability to work as part of a team.
  • Valid driver’s license.

WORKING CONDITIONS:

  • Position requires occasional travel and a commitment to some evening and weekend work.
  • Position is primarily office work, but heavy lifting is sometimes required.

PHYSICAL ACTIVITIES:  __Climbing  __Balancing  __Stooping  _x_Kneeling  _x_Crouching  __Crawling  _x_Reaching  _x_Standing _x_Walking  _x_Pushing  _x_Pulling  _x_Lifting __Fingering  __Grasping  __Feeling  _x_Talking  _x_Hearing _x_Repetitive motion

PHYSICAL REQUIREMENTS:  _x_Sedentary work  _x_Light work  __Medium work  __Heavy work  __Very Heavy work   __Visual acuity

APPLICATION:  Please email cover letter, resume and names and phone numbers of three professional references to employment@pacificu.edu.  Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references).  You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply.  No phone calls please.

DISCOVER PACIFIC UNIVERSITY

Pacific University is a small but diverse community, where students thrive in a personal academic environment.  Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives.  Nestled in the valley at the base of the coastal range and Mount Hood, the university is only a half hour to the Portland metro center. 

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression (including a transgender identity), sexual orientation, military, veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance.  Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.