1605-Risk Management/Contract Coordinator

Job #:  1605

To assist the Director of Human Resources and Legal Affairs in providing advice, counsel and assistance to the Board of Trustees, President, executive officers, and various departments of the University concerning policy matters, business matters, contract review, risk management, and administrative and regulatory compliance.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

·         Review and interpret University policies and assist, as appropriate, in updating same;

·         Review all major contracts, lease, & clinic agreements;

·         Tender claims to insurance carriers;

·         Advise Director of Human Resources and Vice President for Finance and Administration regarding engagement of outside counsel;

·         Select and provide support to outside counsel, as appropriate;

·         Assist Human Resources in assessing, addressing and resolving employment-related matters;

·         Provide the Board of Trustees, President, executive officers, and departments of the University, upon request, with sufficient information to facilitate deliberation and decision-making;

·         Provide advanced legal assistance to attorneys by preparing drafts of legal documents, reviewing and responding to subpoenas, and preparing drafts of releases, waivers, discovery responses and responses to complaints all for attorney review.

·         Investigating facts for cases related to litigation, disputes, claims, and complaints.

·         Preparing correspondence, memos, contracts, template forms, and settlement agreements.

·         Preparing written reports for attorneys and organizing and analyzing information.

·         Serving as the organizational backbone for Department of Legal Affairs.

·         Monitor recent legislation, court cases, and/or publications and notify attorneys of matters that affect higher education.

·         Assist Officers and Directors of the University in developing and implementing risk management policies and procedures; and,

·         Assist with development and recommended training of University employees regarding legal duties and regulatory compliance.

SECONDARY FUNCTIONS:  Perform other related duties as assigned.

JOB SCOPE:

·         Budgetary authority over Department of Legal Affairs for related fees and expenses including library, conferences, continuing education, office equipment, supplies, and employment of assistant(s) (does not include financial responsibility for managing fees and costs related to outside legal counsel.).

·         Recommendations for policy review and development shall be made through Vice Presidents, Deans and Directors who have responsibility for administering and enforcing same.

·         Performs duties independently with little direction.

·         Specific duties evolve in relation to legislative, policy, contract, personnel and student-related issues.

EDUCATION AND/OR EXPERIENCE:

·         Bachelor’s Degree

·         Five years related paralegal experience, OR a paralegal certification AND three years of related paralegal experience.

·         Paralegal Certificate, preferred.

·         Experience in higher education is a plus, but not a necessity.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

·         Strong written and oral communication skills;

·         Communicates with students, faculty, staff and the public in a manner appropriate to  the individual(s) served;

·         Strong office organizational skills;

·         Demonstrates critical thinking skills in problem solving and decision-making in higher education;

·         Ability to set priorities and juggle a wide variety of tasks and responsibilities;

·         Ability to work well with people individually and in a team environment;

·         Sound business judgment, in higher education;

·         Experience and knowledge necessary to select and recommend outside counsel to provide legal services for the University;

·         Adheres to all University policies and governmental regulations pertaining to privacy and confidentiality of records;

·         Working knowledge of Microsoft Word, Adobe Acrobat Pro, standard office equipment, and online research tools; and,

·         Strong professional ethics, image and conduct commensurate with the position.

·         Knowledge of basic terminology, principles, practices, and procedures of a legal office, including attorney-client confidentiality.

·         Ability to do research using different methods including research in state and federal statutes and regulations.

·         Familiarity with laws and regulations applicable to higher education a plus.

WORKING CONDITIONS:

·         Pleasant office environment situated near Forest Grove campus in Frye Building, adjacent to Office of Human Resources.

·         Document review and drafting deadlines require flexible scheduling and frequent overtime.

PHYSICAL ACTIVITIES:  Hearing, sight, talking, standing, walking, sorting and filing paper documents, grasping, reaching, and stooping required.

PHYSICAL REQUIREMENTS:  Generally sedentary work, with required walking to other Forest Grove office destinations and driving to other University campus destinations.  Occasional travel within Portland metropolitan area for professional meetings and events.

APPLICATION:  Please email cover letter, resume and names and phone numbers of three professional references to employment@pacificu.edu.  Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references).  You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply.  No phone calls please.

DISCOVER PACIFIC UNIVERSITY

Pacific University is a small but diverse community, where students thrive in a personal academic environment.  Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives.  Nestled in the valley at the base of the coastal range and Mount Hood, the university is only a half hour to the Portland metro center. 

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression (including a transgender identity), sexual orientation, military, veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance.  Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.