1628-Vision Science Program Coordinator

Job #:  1628

The Vision Science Programs Coordinator provides administrative support for the directors of the Applied Vision Science, and Vision Science Graduate Programs.  This position supports the operations of the vision science programs, related international programs, and optometry research.   This position description is not intended to be all-inclusive and will likely have additional responsibilities as required.


  • Manages the Office of Vision Science Programs
  • Serves as primary point of contact to faculty for inquiries related to vision science course schedules, final examination schedules, textbook/equipment requests, classroom coordination, and new vision science faculty assistance.
  • Serves as primary point of contact to students for inquiries related to the Office of Vision Science Programs for course schedules, and academic program policies; provides guidance and coordinate referrals for other resources when appropriate.
  • Administers and manages the Class Climate course and instructor evaluations for the Vision Science programs, including MS, PhD, BAVS, and advanced applied VS workshops.
  • Works cooperatively with the Associate Dean for Academic Programs and Graduate and Professional Student Services to conduct midterm reviews.
  • Works cooperatively with the Academic Programs Coordinator to prepare vision science program information for the Pacific University catalog.
  • Works cooperatively with the Office of Admissions and Registrar to review and process application materials for vision science candidates. 
  • Works cooperatively with the Office of Student Life to arrange housing for vision science students.
  • Works cooperatively with the Office of International Programs to collect the necessary documentation for immigration forms and entrance visas to facilitate lawful status in the US.
  • Works cooperatively with the Office of International Programs, the Office of Equity, Diversity and Inclusion, World Languages faculty in the College of Arts and Sciences, and the Office of Student Services to facilitate cross-cultural communication between students, faculty and staff, and new vision science student orientation activities and materials.
  • Works cooperatively with the program directors and Office of Marketing and Communications on the development, redevelopment, or maintenance of the websites for vision science and optometry research programs. 
  • Assists with preparation of accreditation documents relative to vision science and research programs.
  • Works cooperatively with the vision science program directors in scheduling and coordinating student meetings as needed.
  • Works cooperatively with the vision science program directors on developing the curriculum and completing registration for vision science students.
  • Works cooperatively with the Academic Programs Coordinator to interface with the Registrar’s office to maintain the database for course offerings in preparation for student registration.
  • Works with the Associate Dean of Academic Programs and the Director of Vision Science Graduate Programs to monitor the logistics of the M.S. degree program student’s progress in the O.D./M.S. Degree Program. This includes, but is not limited to developing independent study contracts, coordination of remediation exams with students and faculty, and communicating progress with appropriate individuals.
  • Works cooperatively with the VS program directors in communication with existing and potential international partner institutions and companies.
  • Maintains filing systems for the vision science program in the student and faculty files.
  • Manages the optometry research laboratory in the Vision Performance Institute (VPI)
  • Processes and manages the Research Grant Summary spreadsheet, and provides the information related to research activity to the Association of Schools and Colleges of Optometry (ASCO) in their annual surveys
  • Manages research lab space, research activities and subject scheduling.
  • Supervises research assistants and coordinate with faculty investigators and visiting scholars to facilitate research projects
  • Facilitates communication between the Office of Scholarship and Sponsored Research and optometry faculty, staff and students.
  • Provides support for College Administration Office, faculty, and students as needed.


  • Performs other duties as required or assigned.
  • Functions as a true team member demonstrating collegiality, empathy, respect, and a desire to support other staff, student, faculty, and administrators of the program

JOB SCOPE:  Performs duties independently with minimal supervision, operating from specific and definite directions and instructions.  Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures.  Mistakes/errors may result in poor customer relations and confusion in students’ schedules.

SUPERVISOR RESPONSIBILITY:  Supervising student workers when appropriate.


  • Bachelors degree or equivalent combination of education and experience.
  • Experience in higher education administrative and/or academic program support preferred


a)       Must be bilingual in Mandarin Chinese and English, with fluency to converse, read and write in both languages

b)      Proven accuracy, thoroughness, timeliness, attention to detail and sense of urgency in meeting responsibilities and established deadlines

c)       Experience working with PC computers and MS applications (Excel, Access, Word), especially database application.

d)      Communicates with students, faculty, staff and the public appropriate to the age of the individual served.

e)      Builds on basic learning and carries it from one situation to another.

f)        Demonstrates critical thinking skills in problem solving and decision-making.

g)      Asks questions and seeks assistance.

h)      Takes responsibility to eliminate the source of problems.

i)        Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.

j)        Maintains proper appearance and personal conduct for the employee’s particular job.

k)      Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.

l)        Demonstrates ability to work in a team environment.

WORKING CONDITIONS:   Normal, busy and pleasant office environment

PHYSICAL ACTIVITIES__Climbing  __Balancing  __Stooping  __Kneeling  __Crouching  __Crawling  __Reaching  _x_Standing __Walking  __Pushing  __Pulling  _­x_Lifting _x_Fingering  __Grasping  __Feeling  _x_Talking  _x_Hearing __Repetitive motion    x Thinking

PHYSICAL REQUIREMENTS: __Sedentary work  _x_Light work  __Medium work  __Heavy work  __Very Heavy work   _x_Visual acuity

APPLICATION:  Please email cover letter, resume and names and phone numbers of three professional references to employment@pacificu.edu.  Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references).  You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply.  No phone calls please.


Pacific University is a small but diverse community, where students thrive in a personal academic environment.  Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives.  Nestled in the valley at the base of the coastal range and Mount Hood, the university is only a half hour to the Portland metro center. 

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.


It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression (including a transgender identity), sexual orientation, military, veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance.  Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.