1631-Coordinator for Program Operations

Job #:  1631

The Coordinator for Program Operations is responsible for providing support to maintain the effectiveness of the program. He/she will support the Office of Student Affairs, the Office of Experiential Education, the Office of Academic and Assessment, and faculty and staff across both Pharmacy Practice and Pharmaceutical Sciences cohorts.  This individual will develop and maintain projects related to student support in curricular, co-curricular, and experiential environments as well as faculty and administrative support.  In addition, this position will connect with other staff and faculty members of the School of Pharmacy by serving as a voting staff member to a School of Pharmacy’s standing committee and assigned to other clerical duties by the assistant deans.


  • Assists Faculty through the provision of administrative support for academics 
  • Assist with operation of Program, Student Organizations, Experiential Education, and other programmatic Moodle pages 
  • Support SOP webpage
  • Assist in the maintenance of Student Compliance Records and Experiential Site Records
  • Assists Office of Student Affairs in management of School and Community events (i.e. Orientation, Career Expo, Service Day etc.)
  • Provides operational support to student organizations: including voting, membership enrollment, and administrative support
  • Administrative and organizational support to Assistant Deans and Program  
  • Serves as a supportive, voting member to a School standing committee, as assigned.
  • Other responsibilities as assigned by the Dean, including service to the School, College, and University.


  • Bachelor’s degree or equivalent experience required
  • Experience in information/database management required
  • Ability to manage and perform tasks autonomously
  • Demonstrated experience in problem solving and customer service
  • Experience in the pharmacy field is preferred
  • Experience using MS Word, Excel, Datatel and other databases, Outlook and Internet searching efficiency
  • Technologically adept and able to learn new computer applications rapidly
  • Excellent team-player skills and the ability to communicate and work well with administrators, faculty, students, and outside stake-holders, be highly organized, detail oriented, and multi-task as needed
  • Professionalism in all interactions with both internal and external stakeholders 
  • Ability to demonstrate strict confidentiality regarding information pertaining to all students, faculty, staff as required by law (FERPA, HIPAA, etc.)
  • Ability to take the initiative to question, challenge, research and propose change to procedures and effort to assure efficiency and integrity within the School of Pharmacy

WORKING CONDITIONS: Office environment in LEED Gold certified building. 

APPLICATION:  Applicants interested in this opportunity should submit a letter of intent, curriculum vitae and the names of three references. Application materials will be screened and interview candidates will be selected and notified by email.  All applicants will be notified once the position is filled.  Employment is contingent upon eligibility to work in the United States.  A competitive recruitment and selection process is being conducted for this job opportunity; if a U.S. worker is not selected pursuant to this process, an application for alien employment certification may be filed on behalf of an alien to fill the job opportunity.

Submit application materials to: Please email cover letter, resume and names and phone numbers of three professional references to jeremy.hughes@pacificu.edu and apply online. Please name your documents as shown in the following example: (Example: Adams_Amy letter, Adams_Amy resume, Adams_Amy references). You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified. The hiring process normally consists of several interviews and can last several weeks depending on the position. Employment is contingent upon eligibility to work in the United States and successful completion of a background check. If the position is posted on our online job board it is an available position and you may apply. No phone calls please.


Pacific University is a small but diverse community, where students thrive in a personal academic environment.  Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives.  Nestled in the valley at the base of the coastal range and Mount Hood, the university is only a half hour to the Portland metro center. 

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.


It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression (including a transgender identity), sexual orientation, military, veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance.  Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.