1636-Office Assistant, part-time

Job #:  1636

Serves as an office assistant in the School of Physical Therapy.   This is a part-time position.  .50 FTE.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

·         Prepare necessary revisions to the catalog and program brochures. Process correspondence and obtain information for accreditation reports, and Newsletter materials for publication.

·         Manage and compile course assessment evaluation reports each semester. Assist faculty in preparing syllabi, examinations, and course correspondence. Maintain course syllabi and examination files.

·         Assist with activities related to student admissions, the Financial Aid office, Registrar grade rosters, book orders, and sources such as WICHE.

·         Manage new and returning student registration material; maintain student database, student immunization records, class officer accounts, and assists in course scheduling.

·         Maintain effective relationships and serve as information source to students, applicants, faculty, University Community, and general public by phone, mail, email, and correspondence.

·         Maintain and oversee webpages, calendar, and schedules on Pacific University website and Moodle system (WebCT).

·         Maintain inventory of office supplies and equipment (teaching and clinic), Anatomy Lab, and prepares research for purchase of new items.

·         Provide operational support for student clinical internships as needed.

·         Develop, implement, modify and supervise office procedures related to the administration of the School and maintenance of program operating files and systems in complete, accurate and confidential manner as required by FERPA and HIPAA law. 

·         Coordinate arrangements and reservations for seminars, related special events, and other continuing education events: Develop budgets; contract with presenters, make logistical arrangements, manage registration, and maintain appropriate records.

·         Maintain student facilities including lockers, classrooms, and laboratories

·         Coordinate the scheduling of rooms for classes and events.

·         Preferred bilingual in Spanish

JOB SCOPE: The incumbent will follow established practices and procedures.  Duties are performed with specific directions given and work is checked or verified visually, orally and in writing on a frequent basis.  Decisions are made within specific operational instructions and departmental guidelines. 

SUPERVISOR RESPONSIBILITY:  This position is not supervisory in nature. 

EDUCATION AND/OR EXPERIENCE:

·         Experience in an automated office environment preferred; however, on the job training is feasible if the individual possesses the needed knowledge, skills, abilities and behaviors.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

·         Ability to work independently and excellent team member skills to communicate and work well with administrators, students, faculty, staff and the public appropriately.

·         Technologically adept and able to learn new computer applications rapidly

·         Ability to prioritize tasks, ask questions and assist to complete tasks.

·         Maintains proper appearance and personal conduct for the employee’s particular job.

·         Demonstrated experience in customer service and customers of diverse ethnic and cultural backgrounds.

·         Knowledge of current office software systems, office practices, and office equipment operations.

·         Intermediate experience using Microsoft Word, Excel, Outlook, and the internet.

·         Demonstrates confidentiality regarding information pertaining to all students, faculty and staff, and maintain strong adherence to principles such as FERPA, HIPAA and other laws. 

WORKING CONDITIONS:  Normal office.

PHYSICAL ACTIVITIES:

·         Hearing

·         Lifting

·         Pulling

·         Pushing

·         Reaching

·         Repetitive motion

·         Standing

·         Stooping

·         Talking

·         Walking

PHYSICAL REQUIREMENTS:  Sedentary work.  Light work.  Medium work.

APPLICATION:  Please email cover letter, resume and names and phone numbers of three professional references to employment@pacificu.edu.  Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references).  You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply.  No phone calls please.

DISCOVER PACIFIC UNIVERSITY:

Pacific University is a small but diverse community, where students thrive in a personal academic environment.  Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives.

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.

NOTICE OF NONDISCRIMINATION POLICY:

It is the policy of Pacific University not to discriminate on the basis of sex, physical or mental disability, race, color, national origin, sexual orientation, age, religious preference or disabled veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance.  Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu