Job #:  1669

Under the general supervision of the Dean of the School of Graduate Psychology(or designee, e.g., the Director of Research), this position is responsible for all research training management practices for masters and doctoral programs for the School of Graduate Psychology, including data entry and management related to flow of thesis and dissertation paperwork, tracking of dissertation milestones, support of the thesis and dissertation mentor/mentee match process, document readiness checks, editing for professional and library formatting requirements, and retrieval of research training data for accreditation and similar purposes.  This position description is not intended to be all-inclusive and will have additional responsibilities as required and assigned.  This is a term-limited position approved for funding through 12/31/18 with possible renewal. 

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES

  • Completes or oversees all data entry and data management related to paperwork that track the flow of theses and dissertations
  • Tracks all thesis and dissertation milestones, with regular feedback to the Dean and Director of Research and committee chairs to create accountability for and to support timely completion of thesis and dissertation projects by students
  • Supports the thesis and dissertation mentor/mentee match process every spring term, with duties as assigned by the Dean and Director of Research (who is in charge of this process)
  • Completes and documents readiness checks for final drafts of theses and dissertations before they are cleared for release to the library
  • Reviews final drafts of theses and dissertations for professional style, grammar, word usage, and similar issues as well as for library formatting requirements
  • Is in charge of collecting, entering, and retrieving research training data for accreditation and similar purposes
  • Manages the coordination of information to maintain copyright forms and related material for distribution of theses, dissertations, and other materials to the library; ensures that copyright and related materials are turned in and completed appropriately (tracking information with Excel spreadsheets or via E*Value).
  • Communicates with faculty, students, and alumni regarding research products, creating and maintaining tracking and accountability systems, especially as required for accreditation
  • Checks for plagiarism using university programs and conveys suspicious documents to the Dean and Director of Research and the committee chair
  • Assists the Dean and Director of Research with identifying research-related resources for the SGP community, including updates to funding sources, research grants, research scholarships, and so on
  • Maintains information about potential venues for dissemination (e.g., listings of professional conferences)
  • Maintains and refines the Moodle page for SGP Programs Research Resources
  • Maintains a log and publishes information about research teams as well as research interests of all SGP faculty members for use by students and the public

SECONDARY FUNCTIONS

Perform other related department tasks as needed during peak work flow times

JOB SCOPE

This position reports directly to the Dean or designee (e.g., the Director of Research) operating from established directions and instructions. Makes decisions within general university policy constraints; has to be able to make independent decisions. The Research Training Manager must be able to work with minimal supervision and a high level of collaboration with other school support staff and administrative personnel and is held accountable for all assigned areas of responsibilities.

EDUCATION AND/OR EXPERIENCE:  College degree preferred. Minimum of three years office support experience. Knowledge of APA Style Manual.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

  • Has proven accuracy, thoroughness, timeliness, and sense of urgency in meeting responsibilities and established deadlines.
  • Is familiar with APA style (for grammar, referencing, and technical writing) or can demonstrate facility with learning systems of professional organizations for grammatical, referencing, and writing style
  • Has experience with proof-reading and editing documents of significant length
  • Demonstrates excellent record-keeping and paperwork-tracking skills
  • Is flexible and adaptable to changing priorities with the ability to handle multiple tasks in fast sequence.
  • Demonstrates ability to work independently and uses initiative and creativity in the performance of duties.
  • Has strong interpersonal skills; ability to exercise tact and good judgment in interfacing with students, faculty, staff, administrators, and the general public.
  • Builds on basic learning and carries it from one situation to another.
  • Demonstrates critical thinking skills in problem-solving and decision-making.
  • Asks questions and seeks assistance, guidance, and timely input.
  • Takes responsibility to eliminate the sources of problems.
  • Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
  • Maintains proper appearance and personal conduct for the employee’s particular job.
  • Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
  • Demonstrates ability to work in a team environment.
  • Has a minimum of 3 years office management or equivalent experience
  • College degree preferred, especially in psychology or business management; equivalent work experience acceptable
  • Has proficiency in Microsoft Office, including Microsoft Access; database familiarity and willingness to learn new computer applications and systems, especially for record-keeping and management
  • Has experience with Colleague and E*Value or can demonstrate facility in quickly learning these systems
  • Has experience with statistical data analysis and/or Qualtrix or can demonstrate facility in quickly learning these systems
  • Is able to supervise, train and develop work study students and staff members
  • Is able to represent the school in a professional manner and collaborate with all University entities
  • Understands SGP’s research mission and enterprise. 

WORKING CONDITIONS:  A professional office environment

PHYSICAL ACTIVITIES:  Reaching, standing, walking, pulling, lifting, fingering, grasping, feeling, talking, hearing

PHYSICAL REQUIREMENTS:  Sedentary work, Visual acuity

APPLICATION:  Please email cover letter, resume and names and phone numbers of three professional references to employment@pacificu.edu.  Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references).  You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply.  No phone calls please.

DISCOVER PACIFIC UNIVERSITY

Pacific University is a small but diverse community, where students thrive in a personal academic environment.  Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives.  Nestled in the valley at the base of the coastal range and Mount Hood, the university is only a half hour to the Portland metro center. 

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression (including a transgender identity), sexual orientation, military, veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance.  Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.