Job #:  1670

This position is responsible for the management of university purchasing.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

  • Responsible for University purchasing processes and procedures.
  • Responsible for monitoring  & approving Standard Furniture purchases
  • Maintains computer files, sets up vendor files, receives calls from vendors, monitors and directs receiving and processes invoices for payment.
  • Required to work in tandem with Account Payable for timely processing of all purchases.
  • Responsible to develop and maintain a departmental procedure manual.
  • Ensures that the Business Office webpage includes all up-to-date forms and processes related to purchasing.
  • Maintains open purchase order files, monitor until completion.
  • Maintains closed purchase order file and past records.
  • Maintains and monitors centralized office supply purchasing program.
  • Maintains & monitors water & shred contracts
  • Responsible for reconciling and processing payment for assigned VISA statements.
  • Responsible for specific year-end audit schedule(s).
  • Responsible for reconciliation and monitoring of various accounts.
  • Responsible for maintaining and completion of various reports.
  • Work in tandem with accounting manager to maintain yearly Fixed Asset inventory.
  • Work with Associate VP for Finance | Controller to maintain & upgrade multipurpose machines.
  • Interviews, hires, schedules and supervises staff and student assistants.
  • Related tasks as assigned.

SECONDARY FUNCTIONS:

  • Requests and analyzes office supply bids from various vendors.
  • Responsible for online requisition training.
  • Maintain Office Depot & J Thayer websites for campus authorized users.
  • Participates in committee work to improve efficiencies.

JOB SCOPE:

  • Operates within University Policy and Procedures, IRS and Federal guidelines.
  • Operates under the direction of the Controller.

SUPERVISOR RESPONSIBILITY:

  • Interviews, hires, schedules and supervises the purchasing duties assigned to the accounting/payroll coordinator.  Also, this position interviews, hires, schedules and supervises student assistants.

EDUCATION AND/OR EXPERIENCE:  High school education or equivalent.

  • Associate Degree in Business/Accounting or a combination of experience and education.
  • Three years experience in related field with demonstrated increased responsibility. 
  • Demonstrated proficiency working with computer programs and business machines. 
  • Detail oriented, accurate and thorough on preparation of work.
  • Demonstrated ability to handle confidential information and work independently.
  • Service-oriented, good interpersonal skills, good communication skills.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

  1. Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
  2. Builds on basic learning and carries it from one situation to another.
  3. Demonstrates critical thinking skills in problem solving and decision-making.
  4. Asks questions and seeks assistance.
  5. Takes responsibility to eliminate the source of problems.
  6. Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
  7. Maintains proper appearance and personal conduct for the employee’s particular job.
  8. Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
  9. Demonstrates ability to work in a team environment.

WORKING CONDITIONS:   General office environment.

PHYSICAL ACTIVITIES: _X Climbing X Balancing X Stooping  X Kneeling  X Crouching  __Crawling  X Reaching  X Standing _X Walking X  Pushing  X Pulling  X Lifting X Fingering  _X Grasping  _X  Feeling X Talking  X Hearing  X  Repetitive motion

PHYSICAL REQUIREMENTS: X Sedentary work  __Light work  X Medium work  __Heavy work  __Very Heavy work   X Visual acuity

APPLICATION:  Please email cover letter, resume and names and phone numbers of three professional references to employment@pacificu.edu.  Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references).  You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply.  No phone calls please.

DISCOVER PACIFIC UNIVERSITY

Pacific University is a small but diverse community, where students thrive in a personal academic environment.  Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives.  Nestled in the valley at the base of the coastal range and Mount Hood, the university is only a half hour to the Portland metro center. 

Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business.  Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu.  In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.

At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences.  International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression (including a transgender identity), sexual orientation, military, veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance.  Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.