Job #:  1683

GENERAL DESCRIPTION OF POSITION:

Assists in the planning and execution of the recruiting, application, admitting, and matriculation processes for Pacific’s Graduate and Professional Programs, with a focus on the School of Physical Therapy.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

  • Develops and implements recruitment, marketing and yield strategies for program in discussion with the AVP of Enrollment Management for Graduate and Professional Admissions and the Dean/Director of each program.
  • Identifies and generates prospects for programs.
  • Develops effective on-going relationships with key admissions people of each program.
  • Coordinates and provides input and lives out communication plan for specific programs.
  • Coordinates the development of email and letter communication strategies.
  • Meets with prospective applicants on a scheduled, walk-in, e-mail or telephone basis and has extensive student contact.
  • Serves as primary contact for pre-professional advisors of the specific programs.
  • Recommends and assists in updates, innovations and maintenance of specific professional and graduate admissions websites.
  • Train faculty and student committee members on admission procedures.
  • Supervise and train student members of the Ambassador Club on admissions tours and interview day facilitation.
  • Assists with all administrative functions of the admissions and recruiting effort, including specific programming responsibilities.
  • Event coordinator for open houses, interview days, advisor training days, pre-professional club visitations and other miscellaneous events.
  • Handles a wide variety of tasks in a busy customer service atmosphere. Skilled in establishing priorities and has excellent organizational ability and interpersonal skills.
  • Completes extensive follow-up work, i.e. phoning, letter writing and emailing to prospective students and applicants.
  • Counsels prospective applicants on admission requirements for specific programs.
  • Counsels re-applicant students on strategies for application improvement.
  • Co-leads professional program admissions committee(s).
  • Serves on professional program admissions committee.
  • Regulates flow of applications to the committee(s).
  • Conducts group presentations to prospective students, pre-professional advisors and other contacts about specific programs.
  • Travels to various graduate fairs, admission events, and undergraduate institutions to promote specific professional programs available at Pacific University.
  • Coordinates tours in conjunction with student group representatives for visiting prospective students and applicants to specific professional programs.
  • Represents the Office of Graduate and Professional Admissions as Pacific University’s liaison to higher education institutions, both domestically and globally.
  • Coordinates and maintains relationships with Pacific University’s undergraduate constituencies which include but are not limited to: international programs, academic advising, Advantage Scholar advisor and students and career services.
  • Educators of all Graduate and Professional Programs through guest speaking, trainings and presentations.
  • Facilitates and coordinates communication with financial aid, business office, registrar’s office, marketing/communication and graduate student services.
  • Maintains recruitment and application software and client management systems such as: Datatel Recruit, CollegeNet, PTCAS, and Moodle.
  • Develops and maintains specific graduate and professional applications.
  • Develops and maintains marketing and recruitment materials.
  • Responsible for tracking expenditures, staying within division budget and reconciling a corporate credit card each month. Purchases include but not limited to: work-related travel, office activities, events/functions for represented programs and goods needed by the Office of Graduate and Professional Admissions.
  • Travels to various graduate fairs, admission events, and undergraduate institutions to promote specific professional programs available at Pacific University. Responsible for arranging travel needs, tracking expenditures, staying within division budget and reconciling a corporate credit card each month.

SECONDARY FUNCTIONS:  Perform other related duties as assigned.

JOB SCOPE:  Performs duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are made within general university policy constraints but occasionally require independent decision making.

SUPERVISOR RESPONSIBILITY:

  • Supervise and train faculty and student committee members on admission procedures.
  • Supervise and train student members of the Ambassador Club on admissions tours and interview day facilitation.
  • Co-leads professional program admissions committee(s).

EDUCATION AND/OR EXPERIENCE:  Baccalaureate degree required. Prefer 2 to 3 years of experience working in higher education, ideally in the areas of recruiting and/or marketing. Master’s degree preferred.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

  1. Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
  2. Builds on basic learning and carries it from one situation to another.
  3. Demonstrates critical thinking skills in problem solving and decision-making.
  4. Asks questions and seeks assistance.
  5. Takes responsibility to eliminate the source of problems.
  6. Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
  7. Maintains proper appearance and personal conduct for the employee’s particular job.
  8. Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
  9. Baccalaureate degree required
  10. Demonstrated ability to perform detailed project work with an emphasis on teamwork.
  11. Excellent interpersonal skills; ability to work with students, faculty, staff and clients in a professional manner.
  12. Ability and willingness to travel and work irregular hours (evenings and weekends).
  13. Ability to work under pressure.
  14. Excellent oral and written communication skills.
  15. Strong analytical abilities, maturity, a high energy level.
  16. Sensitivity to the concerns of diverse student populations and confidential information.
  17. Willingness to continue Professional Development
  18. A valid driver's license is required.
  19. Experience with Microsoft Office programs preferred.
  20. Experience with territory and prospect management and related software preferred.

WORKING CONDITIONS: Normal office working conditions, job requires hours that may exceed 8 hours per day and/or 40 hours per week during peak periods, job requires ability to drive and travel.

PHYSICAL ACTIVITIES:_X_Climbing  _X_Balancing  _X_Stooping  _X_Kneeling  _X_Crouching  _X_Crawling  _X_Reaching  _X_Standing_X_Walking  _X_Pushing  _X_Pulling  _X_Lifting _X_Fingering  _X_Grasping  _X_Feeling  _X_Talking  _X_Hearing_X_Repetitive motion

PHYSICAL REQUIREMENTS:  _X_Sedentary work   _X_Light work  __Medium work  __Heavy work  __Very Heavy work   __Visual acuity

APPLICATION:  Please email cover letter, resume and names and phone numbers of three professional references to employment@pacificu.edu. Please name your documents as shown in the following example: (Example:  Adams_Amy letter, Adams_Amy resume, Adams_Amy references).  You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR  97116.

Application materials will be screened and interview candidates will be selected and notified.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  Employment is contingent upon eligibility to work in the United States and successful completion of a background check.  If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply.  No phone calls please.

Discover Pacific University, a small place where big ideas are developed through a distinctive combination of learning opportunities, diverse perspectives and civic engagement. Pacific University was founded in 1849 and now has three campuses in Oregon. We celebrate a rich liberal arts tradition in the College of Arts & Sciences alongside our acclaimed colleges of Education, Health Professions and Optometry.  Today, we offer a distinctive combination of learning opportunities, diverse perspectives and civic engagement.  At the historic Forest Grove campus, Pacific students pursue bachelor's degrees in more than 36 majors, as well as graduate and master's degrees. At the Eugene campus we offer undergraduate and graduate degrees in our College of Education. And, at our state-of-the-art College of Health Professions campus in downtown Hillsboro, we offer professional programs in dental health science, gerontology, healthcare administration, occupational and physical therapy, pharmacy, professional psychology, physician assistant studies and Audiology.

Pacific University also offers healthcare services throughout the Portland metropolitan area, caring for the patients we serve and the healthcare and optometry students we train. Additional facilities in Portland support the clinical programs of the College of Optometry and the School of Professional Psychology. We remain committed to a tradition of service and support to the community, offering service learning, international education, internships, research opportunities and co-curricular activities to students and faculty.  With a rich history to build on and a strong future ahead, our 3,350 students enjoy a rigorous academic experience, professors who love to teach and a warm, friendly atmosphere. Our alumni go on to become life-long learners and engaged citizens of the world.

NOTICE OF NONDISCRIMINATION POLICY |  It is the policy of Pacific University not to discriminate on the basis of sex, physical or mental disability, race, color, national origin, sexual orientation, age, religious preference or disabled veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.