Job #: 1710
The Residence Life and Conduct Coordinator is dedicated to student engagement, learning, safety, and principles of community at Pacific University and supports key functions of both the Residence Life and Student Conduct departments. This person is integral in the University’s response to student conduct through work with investigations, adjudications, appeals, and educational outreach. The Coordinator also directs administrative processes for all Residence Life functions, including move-in’s and move-out’s, facility inspections, expense tracking, and key systems. The Coordinator shares responsibility for student support and emergency response, while also contributing to both departments’ missions through projects designed to enhance the quality of student life. This is a full-time, 12-month live-off position, and comes with the option of renting an apartment in campus housing.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
Background information: At Pacific University, Residence Life and Housing operate as separate departments, working closely together to coordinate the campus living experience for students. Housing manages room billing, occupancy, room assignments, furniture acquisition, and facility improvements. Residence Life coordinates details involving the move-in and move-out processes, key systems, damage and cleaning charges and work requests to Facilities. Student Conduct manages all non-academic student misconduct, including residential and sexual misconduct. The departments of Residence Life and Student Conduct are overseen by one Director of Residence Life and Student Conduct; this role would serve both departments and report to the Director.
Promote responsible student behavior and learning through work in Student Conduct:
- Adjudicate and investigate conduct matters, including complaints, hearings, and appeals.
- Support the adjudication process for student sexual misconduct, including training and serving as an investigator, board member, hearing advisor and/or sanctioning officer.
- Assist with compliance, education, and training regarding Title IX, the Jeanne Clery Act, Violence Against Women Act, Campus SaVE Act, and other regulations.
- Assist with conduct processes related to sensitive matters, including sexual misconduct.
- Help provide educational outreach to the University regarding the student conduct code and conduct process and other services that the Office of Student Conduct provides.
- Help review the Code of Conduct, Student Sexual Misconduct Policy and Procedures, and student conduct processes to recommend suitable revisions.
- Contribute to maintenance of accurate and complete conduct records in compliance with the records retention policy.
- Ensure that student conduct is administered in a fair, impartial, non-adversarial, restorative, and educational manner through assisting in the recruitment and training of conduct officers and hearing board committed to this philosophy.
- Remain competent and current on the field of student conduct through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director.
Coordinate residence hall administrative processes:
- Lead the coordination of effective and accurate move-in and move-out processes for students, utilizing database management systems for tracking room conditions, keys, and assignments.
- Perform regular inventories of keys and other residence hall resources.
- Oversee hall closing procedures through marketing, paraprofessional training, paraprofessional task assignments, room inspections, student billing, charge notifications, and follow-up communications with students and their families.
- Manage hall opening procedures, planning all details around student move-in including move-in hours, paraprofessional task assignments, and check-in station procedures.
- Coordinate periodic health and safety inspections of all residential units.
- Run monthly building walkthroughs with Housing and Facilities staff to examine all residence halls and submit maintenance requests as needed.
- Work closely with paraprofessional and their supervisors to ensure all administrative processes are completed accurately and on-time.
- Train paraprofessional and other Residence Life staff on administrative procedures.
- Possess a thorough knowledge of Housing procedures and policies.
- Develop responsible student communities by encouraging ownership of the facilities and discourages vandalism, theft, and other forms of physical destruction.
- As appropriate, act as a liaison between students, Housing, Facilities, and Conference Services in day-to-day operations to ensure a safe and sanitary living environment for students.
Contribute to the overall management, administration and coordination of all day-to-day aspects of the Residence Life and Conduct departments:
- Facilitate a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
- Supervise paraprofessional staff, as assigned. This would be determined based on department needs, and could include supervising a residence hall and its staff.
- Meet with residential students regarding
- Be approachable and accessible to residents and student employees via office hours, email, and casual interactions. Work a flexible schedule, including some evenings, weekends, and holidays, in order to facilitate resident and student employee connections and support.
- Assist in the development and management of the Residence Life, residence halls, and residential governing organization’s budgets.
- Manage the Residence Life department email account.
- Coordinate the Residence Life paraprofessional on-call system and staffing assignments.
- Contribute to information dissemination to the campus community, including Housing and Residence Life web pages and other various publications.
- Facilitate personal and professional development of staff members so that they are effective role models, mentors, and leaders for their residents.
- Regularly participate in revising staff procedures to align practices with departmental goals.
- Participate in departmental projects and initiatives, including staff selection, assessment, and training.
- Physically respond to emergency situations in the residence halls during work day, or when on call, as necessary. Coordinate efforts with appropriate staff to ensure timely resolution.
- Collaborate with colleagues and departments across the institution to promote student learning and development, persistence, and success.
- With Director, regularly review and update fire safety, emergency, and transportation protocols and procedures with Campus Safety, Facilities Services, Counseling Center, Health Center, and Associate Vice President for Enrollment Management & Student Affairs/Dean of Students.
Participate and/or Chair or Co-Chair Departmental Responsibilities, as Assigned by Director:
- School Opening/Closing (SOSC), Facilities/Residence Life Committee, and/or Residency Options Committee,
- Professional staff selection, training and/or development,
- Residential student and/or student staff committees and/or organizations, such as Residence Hall Association and/or National Residence Hall Honorary,
- Departmental social media communications,
- Intern supervision, and/or
- Represent Residence Life at other committee meetings, as assigned by the Director.
- Serve in on-call rotation with other professional staff members from several areas, being able to consult and/or respond after-hours and on weekends to critical campus situations.
- Participate in regular Department of Residence Life staff meetings, Conduct Review Committee meetings, Department of Student Conduct staff meetings, and Student Life staff meetings.
- Produce Residence Life publications as directed, including but not limited to training manuals, newsletters, and memorandums.
- Contribute to and/or produce Residence Life and Conduct publications as directed, including but not limited to staff training manuals, the Residence Hall Handbook, and the Student Code of Conduct.
- Attend training, developmental programs and conferences (both regional/national) as deemed appropriate by the Director of Residence Life and Student Conduct.
- Effectively represent the residence halls, Department of Residence Life, Student Life Division, and Pacific University to colleagues, parents, alumni, and the Forest Grove community.
SECONDARY FUNCTIONS: Perform other related duties as assigned.
JOB SCOPE: Performs the position duties under direction of Director of Residence Life and Student Conduct, operating from established practices. Decisions are made within general University policy constraints but often require autonomous decision-making. Decisions of significant consequence are made in consultation with supervisor. Administrative responsibilities require high level of organization and initiative, and have the ability to have a significant impact on student experience and resource maintenance. Position requires strong interpersonal skills, including rapport-building and conflict management. Position requires long-range planning and visioning, and also assists with budget management.
As assigned, direct supervisory responsibility of paraprofessional staff, such as supervising a RA hall staff, and/or work study students. This responsibility would include employee evaluations, employee counseling and/or discipline, approving any absences and making any recommendations for hiring, terminations, pay changes, job changes and training. Additionally, serves in an indirect supervisory role for all paraprofessionals on residence hall administrative tasks, communicating closely with direct supervisors.
EDUCATION AND/OR EXPERIENCE:
- Bachelor’s degree required.
- Master's degree in higher education administration or closely related field strongly preferred.
- 3 years of professional experience working directly in a housing, residence life, or student conduct, or similar program strongly preferred.
- Knowledge of budgeting and financial management practices.
- Possess computer skills including: Macintosh and PC computers; Windows, Microsoft Office including Outlook, Adobe Suite, database programs, and e-mail/internet.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:
- Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
- Builds on basic learning and carries it from one situation to another.
- Demonstrates critical thinking skills in problem solving and decision-making.
- Asks questions and seeks assistance.
- Takes responsibility to eliminate the source of problems.
- Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
- Maintains proper appearance and personal conduct for the employee’s particular job.
- Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
- Demonstrates ability to work in a team environment.
- Cultural competency that encompasses multicultural awareness, knowledge and skills.
- Excellent administrative skills, including written, oral, and editing.
- Strong interpersonal and customer service skills.
- Autonomous learning.
- Ability to exercise tact and overall independent judgment in dealing with student, parent, faculty, and staff concerns.
- Ability to handle highly confidential information and maintain confidential files.
- Ability to work effectively with staff and students in a residential setting.
- Demonstrated skills in management, development, implementation, problem solving and evaluations of policies and operations.
- Ability to present information in a clear and concise manner to groups (e.g. students, parents)
- Flexibility and willingness to function as a member of a team essential.
- Proven qualities of loyalty, integrity, and dependability.
- Knowledge of student development and student housing theory and philosophy.
- Possess a collaborative approach to working with both Student Life and Facility professionals.
- Must be detail oriented, organized, and able to multi-task and meet deadlines.
- Flexibility to evolve with changing University and Student Life policies and goals.
WORKING CONDITIONS: Most work occurs in either an office environment or in residence halls. Required to work some evenings/weekends/holidays. Serve in on-call rotation with other professional staff members from several areas, being able to consult and/or respond after hours and on weekends to critical campus situations.
Some amount of stooping, kneeling, bending, crouching, lifting, walking, climbing stairs, carrying and other movements may be required. Working at a computer keyboard involving extensive wrist and hand movements. All individuals are required to be able to perform these movements without a significant risk of injury to themselves or others, or to otherwise demonstrate or explain how they can perform the essential functions listed above. All Residence Life employees are required to submit to background checks.
The Coordinator is not required to live in one of the University’s residence halls, but, given the nature of the position, has the option to choose to rent one staff apartment (as available.). If the Coordinator does so, one significant other/partner/spouse and/or any children dependents are entitled to living-in while primary employee is current, pending a satisfactory background check on each individual.
PHYSICAL ACTIVITIES: X_Climbing __Balancing X_Stooping X_Kneeling X_Crouching X_Crawling X_Reaching X_Standing X_Walking X_Pushing X_Pulling X_Lifting X_Fingering X_Grasping X_Feeling X_Talking X_Hearing X_Repetitive motion
PHYSICAL REQUIREMENTS: __Sedentary work __Light work _X_Medium work __Heavy work __Very Heavy work _X_Visual acuity
APPLICATION: Please email cover letter, resume and names and phone numbers of three professional references to firstname.lastname@example.org. Please name your documents as shown in the following example: (Example: Adams_Amy letter, Adams_Amy resume, Adams_Amy references). You may also mail your application materials to Human Resources/Pacific University, 2043 College Way, Forest Grove, OR 97116.
Application materials will be screened and interview candidates will be selected and notified. The hiring process normally consists of several interviews and can last several weeks depending on the position. Employment is contingent upon eligibility to work in the United States and successful completion of a background check. If the position is posted on our job board at http://www.pacificu.edu/hr/employment/positions/index.cfm it is an available position and you may apply. No phone calls please.
DISCOVER PACIFIC UNIVERSITY
Pacific University is a small but diverse community, where students thrive in a personal academic environment. Tracing its roots back to 1849, when it began as a school for orphans of the Oregon Trail, Pacific has long been devoted to making a difference in people’s lives. Nestled in the valley at the base of the coastal range and Mount Hood, the university is only a half hour to the Portland metro center.
Today, students study in a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, optometry, education, health professions and business. Pacific University has campuses in Forest Grove, Hillsboro, Eugene and Woodburn, Ore., as well as an office in Honolulu. In addition, a variety of Pacific University health and eye clinics throughout the Portland area serve patients and provide students with practical experience.
At Pacific University, students and faculty engage in discovery through close, nurturing relationships that provide extraordinary learning experiences. International study, service learning, internships and co-curricular activities have been integral parts of the education of nearly 25,000 alumni worldwide who share in the Boxer spirit.
NOTICE OF NONDISCRIMINATION POLICY
It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression (including a transgender identity), sexual orientation, military, veteran or Vietnam Era status in admission and access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other classification protected under state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, email@example.com.