Travel | Business Office

Travel Policy Implemented On December 18, 2018, effective February 1, 2019

On December 18, 2018, Pacific University implemented a university-wide travel policy that applies to all university-sponsored travel. The University Travel Policy takes effect February 1, 2019. The policy, along with the required procedure and relevant forms, can be found below. 

Travel Guidelines

The University Travel Policy has been created to help ensure cost effectiveness and accountability for employee travel when they participate in conferences, presentations, site visits, recruiting, and more, on behalf of Pacific University. 

The following information is provided for a quick reference in addition to the University Travel Policy. For additional information, please contact the Business Office at accountspayable@pacificu.edu

Before your trip

Before traveling, you must submit documentation showing prior-approval for the trip, either using an established department approval process or the Travel Authorization Form (TAF). The documentation or TAF must be signed by your immediate supervisor prior to travel.

The University may not reimburse travel plans made without documented prior-approval. 

Travel Authorization Forms: PDF versionExcel version, Combined TAF & Reconciliation Forms (PDF)

Travel Insurance Information (PDF) - For more information on University insurance please contact the executive assistant to the Vice President for Finance & Administration.  

Travel Authorization Approval Flowchart

After your trip

A Travel Expense Report (Excel or PDF version accepted) is required and must be submitted to the Business Office, along with the proper documentation within 30 days. Please note these deadlines may change in May and June to meet fiscal year-end deadlines. 

FAQ - updated regularly!

 

Contact Us

Business Office
accountspayable@pacificu.edu