Plan an Event

Event planning process:

Step 1: Determine your event purpose, facility needs, technical support, budget, and agenda details.

Step 2: Complete an Event or Conference request form

Step 3: Proposal. With the information from your completed request form, we will create a cost proposal for your event and discuss availability.

Step 4: Contact Pacific's on-campus caterer, Bon Appetit, at for food, beverage, and table linens.

Step 5: Determine your Risk Management Plan.

Step 6: Submit the signed contract.

Step 7: Submit the housing roster, if applicable.

Step 8: Confirm final food & beverage counts.

Step 9: Provide a Certificate of Insurance naming Pacific University as an additional insured with $1 million in general liability coverage. Events with participants under 18 years of age require a certificate of SAM Insurance, with a minimum coverage of $250,000 per occurrence. Event insurance can be purchased through URMIA TULIP or

Step 10: Submit deposit.

Step 11: Success! Enjoy your event.

Contact Us

Conference & Event Support Services
Rogers Building | 503-352-2111 |