Required Paperwork

Work-Study packets will be distributed to students during the first week of Fall semester. These packets will include information about the following:

Work-Study Manual
The Student Work-Study Participation Manual provides an overview of the Work-Study program and student involvement and responsibilities as an employee of Pacific University.

Employment Authorization Form (EAF)
Students must complete their portion of the EAF form, ensure that their hiring supervisor completes his or her portion of the form, and then deliver the form to the Career Development Center for final approval before beginning work. The Career Development Center will forward the form to Human Resources for payroll processing.

Form I-9, Employment Eligibility Verification
Students must complete the Form I-9 and bring original documentation to prove their eligibility to work in the U.S. Common documentation for students to bring includes one of the following items:  Passport, Birth Certificate, or Social Security Card - the document must be in legal/original condition, no photocopies accepted. Details about required I.D. and documentation are listed on the Form I-9. To see which documents qualify, view the Form I-9 instructions and Lists of Acceptable Documents (pdf). 

W-4 Tax Form
A completed W4 Tax Form, for employer withholding for Federal Income tax, is also required.

Finding Work-Study Job Opportunities

Work-Study jobs (and other work opportunities) are posted at Handshake (pacificu.joinhandshake.com). Positions and application procedures are described on the site. Students are also free to simply stop by offices around campus and inquire about possible positions of interest. In addition, on the first Thursday of both Fall and Spring semesters, there is a Work & Service Fair at which local on-campus and off-campus employers recruit for open positions (which in some cases include regular part-time jobs, internships, and volunteer positions as well). These fairs provide excellent means of quickly surveying many opportunities. Organizations may vary in their hiring procedures, but most will provide applications and accept résumés on the spot. It is up to students to secure interviews and obtain positions. Download a Student Job Application 

Electronic Time Cards
After students are hired into a work-study position and their paperwork is processed, Human Resources will issue them an electronic time card workbook to track work-study hours for each two-week pay period of the enrollment year. Time cards must be completed by students, and submitted to and approved by their supervisors. Supervisors are responsible for submitting time cards to Human Resources by NOON on every other Friday, according to the bi-weekly pay period calendar. Refer to the Student Work-Study Participation Manual for tips on filling out your time card workbook. Questions about the electronic time card process should be directed to Human Resources. For more information on employment forms, visit the Human Resources department.

Paychecks and Direct Deposit
Paychecks are available at Student Life in Clark Hall every other Friday of the bi-weekly pay period from 10:00 a.m. – 5:00 p.m. and again on the following Monday from 10:00 a.m. – 3:00 p.m. Paychecks not picked up at Student Life by Monday at 3:00 p.m. are then mailed to the student’s permanent legal address on file with Human Resources. Students may arrange for an electronic deposit of their paycheck directly from Pacific to their bank account by completing a Direct Deposit form and bringing it to Human Resources Department.  This form requires a voided check to be attached. For more information on employment forms, visit the Human Resources department.