Room Change Procedures - different & limited due to COVID-19 guidelines
Due to COVID-19 the 2020 Fall room change period will be different from our previously established protocols.
Room changes will be limited for Fall 2020 in order to reduce the transmission of COVID -19. If you are experiencing roommate challenges please contact your RA or reference the Roommate Resources Webpage. Moves will be made at the discretion of the Area Coordinator that supervises the building and will occur only within your current residence hall, unless there are extenuating circumstances.
Fall 2020 - disregard all detail below as it is not valid during COVID-19.
How to Apply for a Room Change
To learn how to apply for a room change please read the Room Change process information (pdf) before moving forward with your room change request. You can also read through the FAQs for more tips.
The Room Change Request Form (pdf) may be downloaded and turned into the Student Life Front Desk (located in Clark Hall) between Monday, February 10 at 9 a.m. and Wednesday, March 11 at 12 p.m. (noon) - excludes weekends. The request form requires that you gather your current roommate and proposed roommates signatures. This is to show acknowledgment that they are aware you are moving out and/or moving in. The form must be completed in full to be processed by the Housing Office.
If you experience any difficulty obtaining the required signatures, please inform the Housing Office. The Housing Office if needed, can still make the assignment and give the new roommates 48 hours' notice.
- Completed forms received by Wednesday at 12 p.m. (noon) of each week will generally be processed the following Friday.
- Forms received February 10 – 19 will be processed by credit hours with enrollment deposit date as the tiebreaker (mutual requests take precedence).
- Forms received February 20 – March 11 will be date stamped and processed on a first-come first-served basis.
- The rooms listed below are available to choose from. Be sure you are age eligible for the building you are requesting by reviewing the age requirements. If you are interested in gender inclusive housing, please inquire with the Housing Office.
- To find out the names and gender of the current occupants, please contact the Housing Office or Jared Begg for Burlingham, McCormick, and Walter Halls, Andra Dennis for Cascade Hall, and Vandervelden Court and Natona Derleth for Gilbert Hall. You can also stop by the Housing Office during office hours.
- For room rate information, please view the 2019-20 campus housing rates.
- Monday | 10:30 a.m. to 12 p.m. & 3:30 p.m. to 5 p.m.
- Tuesday | 1 p.m. to 5 p.m.
- Wednesday | 10:30 a.m. to 12 p.m.
- Thursday | 10:30 a.m. to 12 p.m. & 3:30 p.m. to 5 p.m.
- Friday | 11 a.m. to 12:30 p.m. & 2:30 p.m. to 5 p.m.
Available rooms are updated during the official room change period only. Note: Entire empty 4-person units/rooms (Burlingham, Gilbert, Vandervelden, McCormick) must be filled with at least three people.
Room Type Key:
Sgl 4-person Apt = Single bedroom in a 4-person apartment (unit has a full kitchen/full meal plan not required)
Sgl 6-person Apt = Single bedroom in a 6-person apartment (unit has a full kitchen/full meal plan not required)
Dbl 4-person Apt = Double bedroom in a 4-person apartment (unit has a full kitchen/full meal plan not required)
Dbl 6-person Apt = Double bedroom in a 6-person apartment (unit has a full kitchen/full meal plan not required)
Dbl 3-person Suite = Double bedroom in a 3-person suite (full meal plan required)
Dbl 4-person Suite = Double bedroom in a 4-person suite (full meal plan required)
Available room list updated March 6 (next update March 13).
|Residence Hall||Room #||Room Type||Space Available|
1. What do I do if I am asked to sign a room change form?
If you are asked to sign a room change form, here are some suggestions:
- "Let's talk to see if we're compatible." If you are compatible, sign the form. If you are not, let the Housing Office know.
- If you have already signed a form for someone else, it's okay to let them know that. It's not necessary to sign more than one form because those with signed forms anticipate they are going to get approved to change rooms.
- If you anticipate a friend who is a current student moving in with you during the room change period, you can let the person asking about the vacancy know that.
Keep in mind, it is not okay to ignore or just to say no to requests. If students experience difficulty obtaining signatures, the Housing Office can still make the assignment and give the new roommates 48 hours' notice.
If you have any questions or need any assistance, please contact the Housing Office.
2. What does it mean to sign a room change form?
Signing a room change form shows acknowledgement that a roommate is either moving out or a new roommate is moving in.
3. What happens if I have a vacant bed in my room or my roommate moves out?
If you have or get a vacant bed in your room or unit, here are some options during the room change period:
- You can have a friend request the vacancy by having them complete a room change form.
- You may have students looking for a new room ask you about moving in. If that happens, we encourage you to engage in conversation with them to explore if it would be a good roommate match. If it’s a good fit, sign the form. If it is not, let the Housing Office know. Please be sure to sign only one room change form showing your acknowledgment that they may be moving in. If you have other students inquire about the vacancy after you have signed a form, just let them know you have already signed someone's room change request form.
- If you reside in a standard double or quad in McCormick, Cascade or Walter and you do not have a roommate or anticipate your roommate leaving, you can inquire with the Housing Office about obtaining your room as a double/single at a higher room rate.
Please know if students looking for rooms experience difficulty obtaining signatures, the Housing Office can still make the assignment and give the new roommates 48 hours’ notice of move-in. Therefore, if you are contacted it is in your best interest to meet with the student as soon as possible to discuss the room change possibility.
4. What do I do if I don’t know where I want to live but I want a room change?
- First, review the list of available rooms posted on the Housing website. Select a couple of room options that you are eligible to reside in. Then reach out to either the Housing Office or the Area Coordinator for your current residence hall to find out the names of the current occupant(s) for those rooms.
- Second, download the Room Change Request form above and visit your desired room(s). Knock on the door and let the occupant(s) know you saw the room listed on the available room list. Engage in a conversation with them to find out if it would be a good roommate match (you can also email the occupant(s) if you do not catch them in their room). You essentially want to make sure this will be a good living environment for you.
- Third, once you find a new room, get the required signature(s) on your Room Change Request form and turn it in to the Housing Office.
5. If my roommate moves out, can I pay extra, so I don’t get another roommate?
If you reside in a standard double or quad (excludes suites w/private bathrooms) in McCormick, Cascade or Walter, you can inquire with the Housing Office about obtaining your room as a double/single at a higher room rate.
6. If my roommate moves out, do I have to pay extra?
No, you do not have to pay extra for your room if your roommate moves out. However, students can be assigned to housing vacancies at any time during the academic year.