COVID19-Related Information for CAS faculty

The COVID-19 pandemic means changes to a number of CAS policies, procedures and practices. Below you will find the latest information specific to the College of Arts and Sciences. This information will be updated regularly.

Faculty Research

Updated: March 23, 2020
If there is a way to do your research not in a campus studio or lab, please do it. If this is not possible, and the work must be done on campus:

  1. Does it require gloves/goggles or other personal protective equipment that we may need to provide to health care workers?
  2. Does pausing the work do irreparable damage (not harm or inconvenience, which are assumed)?

These are the questions that will be asked of all those who still have research and creative work going on in campus facilities, so start thinking through them now.

Please use this form to officially request to continue your research on campus: Request to Continue Critical and Essential Activity During Public Health Emergency

Travel Cancelations

Updated: March 23, 2020
All faculty and student travel for school-related purposes has been canceled. Please make sure you request refunds and communicate with Jeane Canon and school directors as your travel plans change.

Startup Funds

Updated: March 20, 2020
For faculty who have start-up funding: We will add a year to the number of years you have to spend down your start-up funding. That said, if you have expenses that you could incur this fiscal year, that would be great. Please work with Jeane Canon and keep your School Directors up to date with your plans as well.

Summer Classes and Research

Updated: March 19, 2020
Summer classes must be online classes. Kevin Johnson is working with faculty who have been planning to teach in summer to see if those faculty want to continue to offer their class online. We will have more information about summer research soon.

Sabbatical Reports

Updated: March 27, 2020
The deadline for sabbatical reports submissions has been extended through the end of the term.

When you are ready to submit your report, please submit it using the link found on this page:

Academic Statuses for Spring

Updated: March 19, 2020
We will not assign academic statuses to our students this spring (meaning, we will not formally put students on suspension or probation, etc. based upon their semester GPA). We will still get a report of students struggling academically so that we can follow up with them, but no formal status will be assigned to their academic records. Hopefully this will relieve some pressure on students who are not used to learning online.

Alerts of Academic Difficulty and Mid-Term Grades

Updated: March 19, 2020
If you have submitted mid-term grades, that’s fine – we will follow up with students. If you have not submitted them, you do not have to. Please give your students a couple of weeks in the online environment and then start using the Academic Alert system. This form is already electronic and can be submitted via e-mail.


Updated: March 23, 2020
Reimbursements can now be processed online. Effective March 20, 2020, the Business Office announced new temporary procedures in regards to processing reimbursement requests due to COVID-19. You will need to include the following statement with the emailed receipts:

Statement from Payee
“Due to the COVID-19 restrictions, I’m scanning my original receipt(s) for reimbursement to my school’s budget authority. I have written on each receipt “scanned for reimbursement”. I attest that I will not submit these originals again at a later date. Once I verify receipt of the funds I will shred the original receipts.”

Completed/signed reimbursement requests with supporting documentation (including the required verbiage on each receipt) are to be scanned and emailed to the appropriate budget manager (i.e. to Jeane Canon for startup, conference travel, and professional development allocations, or, to your school administrative assistant for funds their office is managing).

Please do not send reimbursement requests via intercampus mail at this time. If you recently submitted paperwork via campus mail, please notify the budget manager so they can retrieve it from the mailroom for payment processing.

Student Evaluations

Updated: March 23, 2020
Student evaluations will not be conducted for courses during the spring semester of 2020.

Senior Capstones and Grading

Updated: March 23, 2020
It is possible for capstone projects to be graded Pass/No Pass. Decisions must be made by and applied consistently within departments and communicated to the school director.

The college has waived the capstone presentation graduation requirement. Departments may still have students do a required or optional presentation — remotely, of course.

The college is considering options for a wider use of Pass/No Pass grades to be used for courses. If you have not done so already, please respond to this one-question survey about whether you feel this is something we should pursue at this time or not. This is not a final decision making tool. It is just a way to help the college determine if we should continue this line of inquiry or not. Please complete by Friday, March 27th.

New Dates for add/drop and Withdraw

We have made it so that students can withdraw themselves from classes through BoxerOnline, and we have extended the withdraw deadline to give students a little more time in their online classes. With the registrar's help, we have set it up so that if a student’s withdrawal places them below full time enrollment, the student will get an email warning and so will the Academic and Career Advising Center.

  • April 7: last day to add 2nd half-semester course or drop 2nd half-semester with no record
  • April 22: last day to withdraw from a full-semester course
  • April 28: last day to withdraw from 2nd half-semester course

Working From Home

Updated: March 23, 2020
On March 23, Governor Kate Brown issued executive order 20-12, a “Stay at Home” order for the State of Oregon. This means that all faculty and staff need to be working from home and not coming to campus to work.

If you believe that you need an exception to this “Stay at Home” order, please contact your School Director. (Note: this was due by Tuesday, March 24 at 12 pm.)

Technology Help as Classes Start

Updated: March 27, 2020

UIS will have 10 people on stand-by to answer phone calls as classes start up again on April 1. Please call: 503-352-1500. Keep trying if you can't get through. You can also email, but UIS says that the phone is better for immediate help.

The Helpdesk will also have a Zoom meeting room, staffed by Helpdesk staff during support hours, to provide live tech help.  The meeting ID for this room will be 503 352 1500.

Currently, the Helpdesk is providing live support weekdays 8am to 5pm.  As of March 30, the Helpdesk will expand support to 8am to 8pm on weekdays, and 11am to 8pm on weekends.

When Professors get Sick

Updated: March 25, 2020
Here is the process we will follow:

  1. The instructor who is sick will notify the Department Chair and School Director.
  2. The instructor will work with the School Director to identify a back-up instructor and give that back-up instructor access to course materials. The School Director will discuss and manage other appropriate responses depending upon the particular situation and progression of illness. School Directors will work with Department Chairs, but School Directors will be responsible for making final decisions so that we make sure extra work is distributed evenly and that we are using consistent parameters across the college when deciding on other action to take with a class (such as ending the class early).
  3. The instructor will provide clear notification to her/his/their students, letting the students know what to expect. Please include the Department Chair and School Director in this communication so that they know what has been said.
  4. School Directors will maintain a record of all such instances, including our decision-making in each case for NWCCU purposes.

Teaching from Campus

Updated: March 25, 2020
Please inform your School Director if you need to be on campus in order to teach. Please also note that this is what we are allowed to do now and it could change if the Governor issues additional restrictions.

Because we are required to track who is and is not on campus, and because housekeeping needs to focus on the areas on campus where students will be living, we have agreed to some guidelines for teaching on campus. Faculty must adhere to these guidelines every time they are on campus.

Student Wages (work-study and non-work-study)

Updated: March 26, 2020
We will continue to pay student workers even if their job duties have been interrupted. Please read and follow the protocol for paying federal work-study and non-work-study students.

Student Guide for Succeeding in Online Classes

This document Maintaining Your Success as a Student During COVID was created to provide students with some guidance for how to successfully make the transition to online learning and coursework. Faculty should be aware of the information contained in the document in case students have questions about it. Please feel free to download it and pass it along to your colleagues and students.