Pacific University will allow commercial filming on campus in instances when and where the filming project will be least disruptive to the academic or student life experience and ordinary operations of the university. Commercial filming by non-University entities offers many benefits, however, it can pose risks to the people, programs, and property of Pacific University. This policy mitigates those risks and outlines established rules and procedures to guide commercial filming.

In any organization, misunderstandings and problems can develop which require clarification and attention. These disagreements may involve peers or an employee and a supervisor. Each person involved in a disagreement should be treated with respect and a grievance should not be discussed with anyone other than the person(s) involved in its resolution. Pacific University provides each employee with this process for resolving a work-related complaint.

This policy does not apply to complaints related to harassment based on race, color, sex, religion, age, marital status, national origin, physical or mental disability, veteran status, sexual orientation or any other basis protected by applicable local, state or federal law. These concerns should be reported immediately following the procedures outlined in the Harassment Including Sexual Harassment policy.

A conflict of interest is considered to exist if an employee’s actions, activities or practices on behalf of the University result in preferential treatment or an improper gain or advantage to the employee, the individual’s family or business associates, or conversely, has a detrimental effect on the University’s interests. It can include an instance in which an employee fails to exercise due care, skills and judgment on behalf of the University on the performance of the individual’s duties because of a conflict of interest.

All faculty members with 0.5 FTE or greater appointments must submit this form annually. Contact the executive assistant to your college for the link to complete the current year's form or contact the Provost's Office at provost@pacificu.edu. 

For purposes of this policy, a consensual relationship is a mutually acceptable intimate, romantic and/or sexual relationship between a University employee with supervisory, teaching, evaluation or advisory authority and an employee or student who is supervised, taught or advised by that employee. 

This document provides a general, college-wide meaning for the definition of course levels.

To support the health and well-being of our community during a declared pandemic, Pacific University (“Pacific”) is implementing a COVID-19 vaccination policy.

This policy is designed to be consistent with federal, state, and local public health guidance.This policy is a critical part of our overall strategy and commitment to maintaining a safe and healthy working environment in light of the COVID-19 pandemic. This policy is designed for use together with, and not as a substitute for, other COVID-19 prevention and mitigation measures outlined in Pacific’s HR Return to Campus Guidelines for Faculty & Staff and corresponding guidance documents provided to students.

COVID-19 Vaccination Policy - Spanish

This policy describes the procedures in relation to awarding credit for prior experiential learning, including the award of credit for selected credit-for-examination programs.

Pacific University is committed to honoring undergraduate students’ prior experiential learning as a means of satisfying their degree and certificate program requirements (including Pacific’s Undergraduate Core/general education, majors, minors, specializations, electives, and other requirements).

Under this policy, Pacific University aims to award Credit for Prior Experiential Learning (CPEL) to undergraduate students. This policy is applicable to all undergraduate programs in each college including College of Arts & Sciences, College of Business, College of Education and in all locations including Forest Grove, Eugene, and Woodburn.

This policy is nested under the umbrella Credit for Prior Learning Policy. 

Pacific University has maintained unique collections of artifacts, art, and archival records for many years. While the great majority of these materials will remain at Pacific indefinitely, occasionally some items need to be transferred or discarded – a process formally described as “deaccessioning” – from our permanent collections. Professional guidelines for museums and archives recommend that formal standards for deaccessioning be created and maintained by collecting institutions. This policy provides: standards for considering materials for deaccessioning; the authorities and restrictions on making deaccessioning decisions; and the valid means of disposal or transfer of deaccessioned materials.

Cultural Collections Deaccessioning Policy

Pacific University has adopted this Data Integrity Policy and Procedure to ensure the confidentiality, integrity, and availability of all Protected Data we create, receive, maintain, or transmit as required by federal or state regulatory requirements, including but not limited to FERPA, GLBA, HIPAA, PCI, and other regional or local applicable laws and requirements.

The policy establishes a standard to instruct and guide workforce members in the appropriate access, use, storage, and transmission of protected data. Policy requires audits of user access rights to protected data. The university will leverage appropriate security safeguards to support the integrity of Protected Data.

PUNID required to review policy.

The purpose of this Policy is to set forth Pacific University’s process for determining what patient information can be used and disclosed if information that can identify a person has been removed.

Pacific University has a duty to protect the confidentiality and integrity of protected health information (PHI) as required by law, professional ethics, and accreditation requirements therefore this policy outlines the standards that workforce members at Pacific will follow when de-identifying PHI.

This policy applies to the workforce members of Pacific University’s Healthcare Clinics.  Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care components of Pacific University.

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Updated April 2023

The following procedures offer guidelines for communication in different situations, though every instance will be different.

The Deceased Student Records Policy articulates when and how education records of a deceased student can be released.

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Updated July 2024

The Disability Documentation Standards are the criteria that Pacific University considers when reviewing a students’ documentation of a disability in the course of determining reasonable and appropriate accommodations for the student. Pacific University’s standards are adpated from recommendations from the Association for Higher Education and Disability (AHEAD) and the Oregon Association for Higher Education and Disability (ORAHEAD).

Use of the Disability Documentation Standards contrary to Pacific University’s Nondiscrimination Policy is prohibited.

This policy's purpose is to ensure that academic programs defined as distance education or including distance education components have processes through which the program, 1) establishes that the student who registers in a distance education course or program is the same student who participates in and completes the course or program and receives the academic credit, 2) protects the privacy of student information in these processes, 3) informs students of these processes and any related costs, and, 4) complies with all applicable state and federal laws and regulations for distance education.

Pacific programs that offer distance education must maintain effective identity verification processes to establish that a student enrolled in distance courses or programs is the same person whose achievements are evaluated and credentialed. The program must ensure that the identity verification process protects student privacy and that students are informed, in writing at the time of enrollment, of current and projected charges associated with the identity verification process. Programs must additionally comply with all applicable state and federal laws and regulations for distance education, including regulations specific to enrolling students who reside outside of Oregon.

Pacific University will make every attempt to keep offices and services operating inclement weather. However, there are occasions when severe inclement weather may necessitate closure of the university. In that event, the procedures within this policy will be observed. 

In the event of emergency closure, the University’s web site (www.pacificu.edu) will be updated with information about closures and /or late openings at the Forest Grove, Portland, and Eugene campuses. In addition, the University’s main switchboard at 503-357-6151 will have a recorded message if the University is closed. It is the responsibility of each employee to monitor this information. Additionally, information will be placed on local media regarding the University’s closures or late openings, but keep in mind that television and radio stations need extra time to update these messages.