De-Identification of Protected Health Information Policy

POL-COM4807

The purpose of this Policy is to set forth Pacific University’s process for determining what patient information can be used and disclosed if information that can identify a person has been removed.

Pacific University has a duty to protect the confidentiality and integrity of protected health information (PHI) as required by law, professional ethics, and accreditation requirements therefore this policy outlines the standards that workforce members at Pacific will follow when de-identifying PHI.

This policy applies to the workforce members of Pacific University’s Healthcare Clinics.  Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care components of Pacific University.

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Updated April 2023

Wednesday, Nov. 1, 2017

Death in the Pacific University Family | Communication Procedures

The following procedures offer guidelines for communication in different situations, though every instance will be different.

Deceased Student Records Policy

POL-REG3101

The Deceased Student Records Policy articulates when and how education records of a deceased student can be released.

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Tuesday, July 10, 2018

Disability Documentation Standards and Eligibilty for Accommodations

The Disability Documentation Standards are the criteria that Pacific University considers when reviewing a students’ documentation of a disability in the course of determining reasonable and appropriate accommodations for the student. Pacific University’s standards are adpated from recommendations from the Association for Higher Education and Disability (AHEAD) and the Oregon Association for Higher Education and Disability (ORAHEAD).

Use of the Disability Documentation Standards contrary to Pacific University’s Nondiscrimination Policy is prohibited.

Dispositions Forms | Candidate Disposition Self-Assessment

Wednesday, July 23, 2014

Dispositions Forms | Disposition Procedure

Dispositions issues procedure

Wednesday, July 23, 2014

Dispositions Forms | Dispositions Action Form

Unsatisfactory candidate disposition procedure and action plan

Wednesday, July 23, 2014

Dispositions Forms | Dispositions Faculty Evaluation

Candidate dispositions assessment

Wednesday, July 23, 2014

Distance Education Policy

POL-AA2007

This policy's purpose is to ensure that academic programs defined as distance education or including distance education components have processes through which the program, 1) establishes that the student who registers in a distance education course or program is the same student who participates in and completes the course or program and receives the academic credit, 2) protects the privacy of student information in these processes, 3) informs students of these processes and any related costs, and, 4) complies with all applicable state and federal laws and regulations for distance education.

Pacific programs that offer distance education must maintain effective identity verification processes to establish that a student enrolled in distance courses or programs is the same person whose achievements are evaluated and credentialed. The program must ensure that the identity verification process protects student privacy and that students are informed, in writing at the time of enrollment, of current and projected charges associated with the identity verification process. Programs must additionally comply with all applicable state and federal laws and regulations for distance education, including regulations specific to enrolling students who reside outside of Oregon.

 

Tuesday, Oct. 6, 2020

Emergency Closures Policy

POL - U1017

Pacific University will make every attempt to keep offices and services operating inclement weather. However, there are occasions when severe inclement weather may necessitate closure of the university. In that event, the procedures within this policy will be observed. 

In the event of emergency closure, the University’s web site (www.pacificu.edu) will be updated with information about closures and /or late openings at the Forest Grove, Portland, and Eugene campuses. In addition, the University’s main switchboard at 503-357-6151 will have a recorded message if the University is closed. It is the responsibility of each employee to monitor this information. Additionally, information will be placed on local media regarding the University’s closures or late openings, but keep in mind that television and radio stations need extra time to update these messages.

Friday, June 1, 2018

Emergency Response System Policy

POL - U1018

In the event of an emergency the Pacific University Emergency Plan provides the guidelines to minimize the threat to life, health, and property due to natural disasters, medical emergencies, fires, and utility failures. The Pacific University General Emergency Plan is known to the campus community and is distributed to managers, supervisors, and student representatives. Training sessions are provided for all employees and students.

If, in the view of the University President or his/her designee, a condition occurs that might endanger the health and welfare of students, faculty, staff, or property of Pacific University, the Emergency Administrative System (EAS) will be activated by the University President or designee. Identified personnel will proceed immediately to open the Emergency Operations Center and follow established priority objectives and oversee response and recovery activities.

Friday, June 1, 2018

Employee Code of Conduct

The Code of Conduct outlines principles, policies and some of the laws that govern the activities of the University and to which our employees who represent the University must adhere. The Code of Conduct provides guidance for professional conduct. The success and reputation of the university in fulfilling its mission depends on the ethical behavior, honesty, integrity and good judgment of each member of the community. Those acting on behalf of the University have a general duty to conduct themselves in a manner that will maintain and strengthen the public’s trust and confidence in the integrity of the University and take no actions incompatible with their obligations to the University.  This Code of Conduct supersedes and replaces all prior Code of Conduct, Confidentiality of Records Agreement & Acknowledgement of Pacific University Policies and Procedures.

Friday, March 11, 2022

Employment of Relatives

POL - U1013

The University will not prohibit the employment of relatives provided that the employment does not create a conflict of interest and has been based on merit principles and that a member of the employee’s family does not influence the selection process.

Friday, June 1, 2018

Employment Verification Policy

POL - U1031

Pacific University will verify employment and respond to reference requests regarding current and former faculty and staff to outside organizations who request such information for credit or employment purposes.

Friday, June 1, 2018

Energy Management Policy

POL-FA4002

Pacific University’s energy management policy is designed to establish an understanding and support for sustainability and energy conservation in our local community and the world around us. 

Pacific University will regularly review energy consumption and implement methods to improve overall energy management and lower energy consumption. The Energy Management Team will recommend targets to university leadership.

PUNetID required to view policy document.

Monday, June 15, 2020

Equal Opportunity Policy

POL - U1001

The Equal Opportunity Policy provides the framework for upholding inclusion, diversity and equity at Pacific University in all academic and employment practices.

Thursday, Dec. 8, 2016

External Consulting Disclosure Form

Please submit this form for each new external consulting arrangement to the college dean or to the Provost for non-college faculty members.
Please note that if you have paid external consulting work you also need to fill out the Conflict of Interest Disclosure Form.

Friday, Aug. 26, 2016

Facilities Access and Maintenance Control Policy and Procedures | UIS

POL-UIS4506

In support of the physical security safeguards described in NIST standards, Pacific University will implement policies and procedures to prevent unauthorized access to facilities and document the repairs and modifications to the physical components of a facility related to Protected Data security (for example, hardware, walls, doors and locks). This includes access to defined spaces as well as maintenance performed on equipment.

PUNID required to review policy.

Tuesday, Jan. 29, 2019

Faculty and Staff Tuition Assistance Policy

POL-HR5005

This policy describes the tuition assistance available to benefit eligible employees for graduate/professional programs at Pacific University.

For selected Pacific programs of study that are not already covered by the University employee tuition remission policy, and that are designed for working professionals, such as those with hybrid or distance- based curricula and/or a part time schedule, benefit eligible employees may receive tuition assistance not to exceed the value set annually by the IRS per calendar year as tax exempt, toward their Pacific degree program. Tuition charges and applicable fees in excess of the IRS approved amount will be the financial responsibility of the employee. Employees must be admitted and matriculated into a degree or certificate program to receive this benefit, and must maintain the program standard for academic good standing. Failure to maintain sufficient academic standards will result in a loss of this benefit.

For each new cohort (class) the Colleges may accept eligible and qualified employees as students in each degree or certificate program on a space available basis. Note that each program maintains ultimate decision-making authority on admissions decisions per program policies, procedures. Once an employee is accepted into the program, the tuition assistance will continue until the employee graduates as long as academic good standing is continuously maintained.

Requirements:

  • Employees must be in good standing
  • Employees must have been employed at Pacific for at least one year
  • Employees must be benefit eligible
  • Employees must be admitted to the program BEFORE they can apply for the assistance

Please see full policy for eligible programs. 

PUNID required to view policy. 

Wednesday, Dec. 8, 2021

Family Marital Status Information

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