Human Resources maintains the official personnel files for all current and past employees to document benefits and employment related decisions and comply with federal and state recordkeeping requirements.

Supervisors are discouraged from keeping informal files on employees. But supervisors may temporarily maintain records concerning ongoing employee performance. These records will be considered personnel records if they fall within the definition of “personnel records” as defined by ORS 652.750. Supervisors must follow all personnel record retention and confidentiality requirements and must transmit any personnel records to Human Resources in a timely manner and upon request by Human Resources.

Employees have a right to access their personnel records. An employee who wishes to review their personnel file should contact Human Resources to schedule a mutually convenient time when the file can be reviewed at the University. The personnel file cannot be removed from the Human Resources Department. In addition to reviewing their personnel records at the University or in lieu of that, employees may request hard or electronic copies of their personnel records. In accordance with Oregon law, a reasonable charge will be made for hard copies requested by employees.

To ensure the confidentiality of personnel information, access to an employee’s personnel file is limited to the employee, an employee’s authorized representative, and authorized administrators and supervisors.

The purpose of this policy is to provide guidelines for use of printing credits for the Pharos stations located on Pacific University’s Forest Grove, Hillsboro, Eugene, and Woodburn campuses. This policy applies to all Pacific University students and employees.

University Information Services (UIS) deploys and maintains printing and copy stations to numerous locations at Pacific University campus locations where there are high concentrations of students. This system is primarily for student use. Employees should utilize printing resources provided by their departments or use the Service Center for larger quantities of copies but may use the Pharos printing system for small quantities when away from their departmental resources.  All employee Pharos printing charges will be billed to the employee’s department. Currently enrolled Pacific University students receive an annual printing credit, currently set at $60.00, for use of the Pharos printing system. The credit does not apply to sponsored student accounts or students who are not currently enrolled in classes.

PUN ID required to review policy.

The purpose of this policy is to provide guidelines for use of printing credits for the Pharos stations located on Pacific University’s Forest Grove, Hillsboro, Eugene, and Woodburn campuses.

Pacific University supports the principles of Academic Freedom and encourages free and open discussion of ideas and opinions. As part of its dedication to active citizenship, the university encourages students, faculty, and staff to exercise their civic rights to participate as individuals in the political process.

The Posthumous Degree Policy articulates the criteria by which a posthumous degree can be awarded.

A PUNet ID is required to review this policy.

The Family Educational Rights and Privacy Act (FERPA) is the federal law that governs release of, and access to, student education records.

Please fill out and return this form to Financial Aid to give us permission to speak with others about your financial aid.

Mentor teacher handbook for field experience

Student teaching mentor teacher handbook

Special education program, mentor teacher handbook

This policy establishes the required guidelines for the use of HIPAA/FERPA protected healthcare conferencing and video services (e.g. Healthcare Zoom) by workforce members to discuss Protected Data.  Permitted uses are: case conferences, preceptor consultations, HIPAA/FERPA protected conferencing and video services, student performance measures, care coordination, student advising sessions, and administrative meetings.

PUNID required to review policy.

Updated August 2022.

Pacific University is “committed to free and open inquiry in matters concerning the advancement of knowledge. In order to carry out our mission, we encourage all community members to speak, write, listen, challenge, and learn through a full, open, and civil discussion of ideas.”

In support of free and open inquiry, the Pacific University Libraries acquire and provide access to information resources to support Pacific’s diverse range of academic programs and areas of inquiry, and to encourage intellectual discovery by our students, staff, and faculty.

The intent of this policy and procedure is to help the Libraries create and curate collections that are inclusive and that inform our community's pursuit of education and knowledge without doing harm. 

PROCEDURE - Reconsideration of Library & Archives Materials

PUNID required to view policy and procedure.

This policy describes and defines the retention and destruction of Protected Health Information (PHI) of patients of the healthcare component of Pacific University. The entire record must be maintained for the required period.

This policy is in accordance with all regulations related to the retention and storage of PHI, including but not limited to the follow healthcare regulations: HIPAA, HITECH, Oregon Administrative Rules, Oregon Revised Statutes and Oregon Medical Board.  In cases where regulation and laws offer conflicting retention schedules, Pacific University will comply with the most restrictive requirement.

Additional Key Documents
HCOCC Record Retention Schedule
FRM-4840-1 Certificate of Destruction - On Site
FRM-4840-2 Certificate of Destruction - Vendor

Guidance to hiring managers and employees for relocation benefits in connection with employment at Pacific University. Please reach out to Human Resources for questions related to this policy. 

This policy applies universally to all remote access, regardless of ownership of the equipment used to perform the remote access. Pacific University determines the financial and technical feasibility of implementing technical controls and remote workstation security enhancements.

PUNID required to review policy.

Revised 2/8/2022