Purchasing
Overview of Services
Purchasing Policies & Procedures (pdf)
The Purchasing Policies and Procedures manual above provides an overview of services offered by the Purchasing Department. More information specific to University Credit cards, Purchase Orders, Capital Equipment, and vendors can be found below.
To meet deadlines, process invoices, reimbursements, and PO’s/Blanket PO’s, you currently have multiple options:
Send your Documents Electronically - send to purchasing@pacificu.edu
This method is preferred at this time.
Purchasing will accept scanned copies of receipts with DocuSign budget approval. The budget authority should scan the requests to purchasing@pacificu.edu. Please ensure that the packet is complete and legible. Do not overlap receipts — the full receipt/invoice must be viewable for auditing. Please be sure the PO # is referenced, with the account # to charge, signature and date approved noted on the invoice.
Deliver Requests to the Mail Room
Mail Services is located in the UC on the lower level. There is a mail slot to the left of the main entrance to the mail room. Please refrain from calling CPS as their time should be reserved for emergencies.
Purchase Orders/Requisitions
Purchase Requisition Instructions (pdf)
Purchase Requisition Form (pdf)
Online Requisition procedure (pdf)
University Credit Cards
Credit Card Policy (updated 11/29/22)
Credit Card Manual (updated 9/14/22)
Credit Card forms:
CC-2 Missing Receipt Form (pdf)
CC-4 Dispute Form (pdf)
Gift, Award or Prizes:
Gift, Award or Prize Policy (pdf)
This policy is intended to clarify the University’s expectations and requirements regarding purchasing gifts, gift cards, awards, and prizes utilizing university and student funds. In addition, this policy outlines when gifts, gift cards, awards, and prizes may be appropriate, the proper procedure for submitting recipient information, the corresponding tax treatment, and to help prevent any potential fraud or misuse of university resources.
This policy applies to all Pacific University employees, students, and non-employees associated with the University.
PUNID Required to view policy.
POL-BUS4302 Frequently Asked Questions
Gift, Award or Prize Form (pdf)
Instructions for Gift, Award or Prize Form
Multiple Gift Card Excel Spreadsheet Template
Travel Bank System
*For additional assistance, please reach out to the Visa Admin support team at Visaadmin@pacificu.edu
Travel Bank Cardholder User Guides
Forms
Travel Bank Maintenance Request Form
Capital Equipment
Fixed Asset Disposition Form (pdf)
Fixed Asset Worksheet (pdf)
Contractual Services
-
Shred Northwest: Shredding - contact purchasing@pacificu.edu for all information
Shredding Change Form Please use this form for any shredding change requests and submit to purchasing@pacificu.edu
- Sierra Springs: Bottled Water/Coffee 1-800-492-8377 - contact the vendor directly for new or changes to service
- J Thayer: Office Supplies/Furniture
- Office Depot: Office Supplies/Furniture - contact purchasing@pacificu.edu to add or remove users
- Multipurpose Machines (Copiers)
- Copy Machine Procedure (pdf)
Furniture — Standards
Approved Office Chairs:
HBC Performance 6004 HBC Performance 7754 HBC Performance 7704 Hon Ignition Hon Solve Pro Line 90662 Pro Line 92893 RFM Evolve
You may purchase any of these chairs from any vendor available.
If you want a vendor to recommend a chair - please contact Tony Hanauska from J. Thayer - phone 503.866.4152 tonyh@jthayer.com
He can deliver, set up and show you how to adjust the chair
Home Office Equipment Instructions & Request From (pdf)
Contacts:
Office Depot - Eric Bell - 415-254-5227 phone - eric.bell@workspaceinteriorsod.com
J. Thayer & Company - Tony Hanauska - 503-684-7874 phone - tonyh@jthayer.com
Fiscal Year End Deadlines
Grants & Sponsored Research
Allowable Costs - Grants (pdf)
Unallowable Costs - Grants (pdf)
Guideline for Grant Cost Transfers (pdf)
Contact Us
General Contact
purchasing@pacificu.edu
Fax 503-352-2904
Procurement Specialist-Buyer | Echo Castor
503-352-2275 | ecastor@pacificu.edu
Senior Purchasing Assistant | Tana Spiering
503-352-2265| tana.s@pacificu.edu
Mailing Address | Purchasing, 2043 College Way, Forest Grove, OR 97116
Location | AuCoin Hall, Suite 209