HR Update: Zoom, Timecards & Payroll

Schedule an Online Meeting 

Human Resources is bringing back its Zoom drop-in sessions!

Have a Paycom question? Talk with HR staff regarding Paycom weekly on Monday, Wednesday and Friday from 10 to 11 a.m. via Zoom.

Beginning Nov. 1, Zoom drop-in times for general HR questions will be provided weekly on Wednesday from 9 to 9:30 a.m. and Thursday from 2:30 to 3 p.m. Join via Zoom 

Rounding Hours Accepted on Timecards?

Can the amount of time an employee works and subsequently reports on their timecard be rounded in Oregon? This was put to the test in a recent ruling from the U.S. District Court for Oregon. The U.S. Department of Labor's Fair Labor Standards Act allows a more permissive rounding approach, but is in direct conflict between Oregon's Bureau of Labor & Industries Administrative Rules. Oregon's rules, although silent with respect to rounding, requires that employees be paid for all hours worked. In light of this decision, Pacific University will continue to comply with paying for all hours worked, even to the minute.

If you have any questions please email hraccount@pacificu.edu.

Payroll Reminders

Student and hourly staff employee timecards are due by 10 a.m. on the Monday following the close of the pay period. Timecards should be accurate with all pending punch changes and time off requests approved, and including both employee and supervisor approvals by the 10 a.m. deadline. The Federal Work Study Program mandates that federal work study hours are approved by supervisors prior to payment of wages.

Salaried staff employee timecards are due by 10 a.m. on the 25th of each month.  Timecards should reflect all approved time off requests and corrections from prior months, including both employee and supervisor approvals by the 10 a.m. deadline.

Beti is a payroll auditing program in Paycom that increases payroll transparency and helps resolve issues before submission. Paycom sends a generated email to review and approve your paycheck. We encourage this best practice to review and approve your paycheck before the Payroll department submits the data so we can ensure you are paid accurately. 

System generated notifications will be sent to employees to allow for employees to make a timely approval that their payroll is accurate. 

• Here are directions on how to Approve my Check   
• If you do not approve your paycheck within the timeframe you will still get paid.
• Salaried staff and faculty have a three-hour window from receipt of the Paycom email to approve and respond with questions. Students and hourly staff have a one-hour window from receipt to approve and respond with questions.
• If you see a correction that needs to be made:
  • Reach out to hraccount@pacificu.edu
  • Contact your supervisor to approve missed punch changes, time off requests, any timecard changes that need correction. These changes require supervisor approval or will not be included in your pay. 

For all other questions, please refer to the university's HR web page.