A Handbook to Freedom of Expression at Pacific University

We are committed to free and open inquiry in matters concerning the advancement of knowledge. In order to carry out our mission, we encourage all community members to speak, write, listen, challenge, and learn through a full, open, and civil discussion of ideas. Freedom of expression is vital to our shared pursuit of knowledge.

This document covers academic freedom; civility within the university and classroom; equity, diversity and inclusion; the student code of conduct; the students' academic rights and responsibilities; employee code of conduct; equal opportunity; and, the Pacific University core values.  

This document was endorsed by the Pacific University President's Cabinet December 1, 2018. 

Dec. 1, 2018

Animal Control Policy

POL - U1024

Pacific University campus animal policies shall be in conformity with state, county, and city ordinances and regulations. In conformity with Oregon Health regulations relative to food services, no animals are allowed in the University Center.

The President, or her/his designee, shall duly assign administrative responsibility to implement these policies. Violations of this animal policy may result in calling the appropriate authority requesting removal of the animal.

See other applicable Pet/Animal Policies: Service and Companion Animal Policy

Jun. 1, 2018

Change of Information Policy

POL - U1021

It is the responsibility of staff members to update relevant information such as address, telephone number or tax status, in applicable systems and if unable, the staff member shall notify the Human Resource Office of changes.

Jun. 1, 2018

Complaint Resolution Procedure - Staff

POL - U1011

In any organization, misunderstandings and problems can develop which require clarification and attention. These disagreements may involve peers or an employee and a supervisor. Each person involved in a disagreement should be treated with respect and a grievance should not be discussed with anyone other than the person(s) involved in its resolution. Pacific University provides each employee with this process for resolving a work-related complaint.

This policy does not apply to complaints related to harassment based on race, color, sex, religion, age, marital status, national origin, physical or mental disability, veteran status, sexual orientation or any other basis protected by applicable local, state or federal law. These concerns should be reported immediately following the procedures outlined in the Harassment Including Sexual Harassment policy.

Sep. 5, 2018

Conflict of Interest

POL - U1012

A conflict of interest is considered to exist if an employee’s actions, activities or practices on behalf of the University result in preferential treatment or an improper gain or advantage to the employee, the individual’s family or business associates, or conversely, has a detrimental effect on the University’s interests. It can include an instance in which an employee fails to exercise due care, skills and judgment on behalf of the University on the performance of the individual’s duties because of a conflict of interest.

Jun. 1, 2018

Consensual Relationship Policy

POL - U1009

For purposes of this policy, a consensual relationship is a mutually acceptable intimate, romantic and/or sexual relationship between a University employee with supervisory, teaching, evaluation or advisory authority and an employee or student who is supervised, taught or advised by that employee. 

Feb. 9, 2010

Emergency Closures Policy

POL - U1017

Pacific University will make every attempt to keep offices and services operating inclement weather. However, there are occasions when severe inclement weather may necessitate closure of the university. In that event, the procedures within this policy will be observed. 

In the event of emergency closure, the University’s web site (www.pacificu.edu) will be updated with information about closures and /or late openings at the Forest Grove, Portland, and Eugene campuses. In addition, the University’s main switchboard at 503-357-6151 will have a recorded message if the University is closed. It is the responsibility of each employee to monitor this information. Additionally, information will be placed on local media regarding the University’s closures or late openings, but keep in mind that television and radio stations need extra time to update these messages.

Jun. 1, 2018

Emergency Response System Policy

POL - U1018

In the event of an emergency the Pacific University Emergency Plan provides the guidelines to minimize the threat to life, health, and property due to natural disasters, medical emergencies, fires, and utility failures. The Pacific University General Emergency Plan is known to the campus community and is distributed to managers, supervisors, and student representatives. Training sessions are provided for all employees and students.

If, in the view of the University President or his/her designee, a condition occurs that might endanger the health and welfare of students, faculty, staff, or property of Pacific University, the Emergency Administrative System (EAS) will be activated by the University President or designee. Identified personnel will proceed immediately to open the Emergency Operations Center and follow established priority objectives and oversee response and recovery activities.

Jun. 1, 2018

Employment of Relatives

POL - U1013

The University will not prohibit the employment of relatives provided that the employment does not create a conflict of interest and has been based on merit principles and that a member of the employee’s family does not influence the selection process.

Jun. 1, 2018

Employment Verification Policy

POL - U1031

Pacific University will verify employment and respond to reference requests regarding current and former faculty and staff to outside organizations who request such information for credit or employment purposes.

Jun. 1, 2018

Equal Opportunity Policy

POL - U1001

The Equal Opportunity Policy provides the framework for upholding inclusion, diversity and equity at Pacific University in all academic and employment practices.

Dec. 8, 2016

Financial Irregularity

POL - U1014

Committed to the highest standards of moral and ethical behavior, employees are expected to report known or suspected financial irregularities. Employees reporting known or suspected financial irregularities in good faith must feel safe and protected from retaliation. Employees found to have been making frivolous claims under the policy will be subject to disciplinary action. The purpose of this policy statement is to provide a formal protocol for communication among relevant parties.

Jun. 1, 2018

Harassment Including Sexual Harassment

POL - U1010

Pacific University reaffirms the principle that its students, faculty, and staff have a right to be free from harassment in workplace and academic settings and activities.

Harassment is inconsistent with the nature of an academic community and in some circumstances can be a violation of federal and state law.

Aug. 1, 2018

Healthy Meeting Policy

POL – U1006

The purpose of this policy is to provide an environment conducive to and supportive of health and well being for all Pacific University Faculty, Staff, Students, and guests.  The strong relationship between diet and health and the increasing rates of weight problems make supporting healthy food choices at Pacific part of our commitment to health. Pacific University is committed to providing an environment that encourages healthy lifestyles among its employees, students, and partners.  As meetings are a central aspect of the workplace, the University asks individuals who organize meetings and events to include healthy food and beverage options when refreshments are served, and dedicated opportunities for physical activity. 

Mar. 10, 2014

Identification Cards

POL - U1025

Identification (ID) cards (Boxer Cards) are issued to Pacific University employees. An ID card may be required for admission to or participation in University programs.

The University ID card also serves as a library card. ID cards are issued by Campus Public Safety.

Jun. 1, 2018

Immigration Certification I-9

POL - U1015

All employees hired by the University must present documentation establishing their identity and employment authorization in accordance with the immigration laws of the United States prior to hire and upon request of the University at any time after hire.


Jun. 1, 2018

Individual Develpment Plan Policy


Grounded in the core theme of educating for student success, Individual Development Plans intend to guide graduate and postdoctoral students in their professional development and career planning.

Graduate students and post-doctoral researchers supported by funding from the National Institutes of Health (NIH) are required to develop Individual Development Plans (IDP). Required progress reports submitted to the NIH must include a copy of the University’s IDP policy, a description of whether the university uses IDPs, and how IDPs are used to assist in the career development of graduate students and postdoctoral researchers supported by NIH.  

Pacific University encourages graduate students and postdoctoral researchers to create and use IDPs to formulate academic and career goals and facilitate conversations with faculty advisors and mentors. All graduate students and postdoctoral researchers supported by NIH funding are required to have an IDP. The Office of Scholarship and Sponsored Projects offers graduate students, postdoctoral researchers, faculty advisors and mentors information on IDP resources, including templates and online resources.

PUNet ID required to review policy.

Dec. 18, 2018

Keys Policy

POL - U1022

The appropriate administrative head may authorize a key or keys to an employee for her/his office, classroom and building. The administrative head authorizing the keys is also responsible to make sure the keys are returned upon termination of the employee.

Key authorization forms are available from Facilities Management and on their website. The employee assumes responsibility for the security of the various keys he/she will need. Each key is for personal use in discharge of assigned duties. Under no circumstances will an individual have keys duplicated or permit them to be duplicated unless written permission has been granted by the Facilities Department.

Jun. 1, 2018

Office Space and Furnishings

POL - U1028

The assigning of office space and furnishings for academic personnel is a function of the dean of the appropriate college or school in consultation with the Vice President for Finance and Administration.

Office space and furnishings for non-academic administrators and staff are assigned by the appropriate department head in consultation with the Vice President for Finance and administration.

Jun. 1, 2018

Pacific University Policy on Policies

POL - U1000.001

This policy establishes a process and guidance for the development, review, approval, and maintenance of University policies and procedures. By implementing this process, the University seeks to enhance operational efficiencies and compliance with applicable laws throughout University operations and activities. Policymaking may be used as a tool for providing guidance and establishing requirements for the areas of the University community covered by the policy or procedure.

Policy template

Procedure template  

PUNID required to review documents.

Nov. 7, 2017