Pacific University’s Human Resources department is transitioning to DocuSign for our HR Forms!
This page serves as your central resource for accessing HR form instructions, training materials and helpful guides. Training dates will also be communicated throughout the month of November and December.
Upcoming Trainings and Open Zoom Sessions
- Training & Resources: HR will host hands-on in-person training sessions throughout November and provide step-by-step navigation guides.
- Department Visits: You’ll also have the option to invite our HR team to your upcoming department meetings for a quick workflow walkthrough.
- Zoom HR Forms Support: Open HR Zoom hours have been extended.
- November 9 from 10am – 11am and 3pm-4pm
- November 10 from 9am-10am and 2pm-3pm
- November 12 from 12:30pm-1:30pm and 4pm-5pm
- November 13 at 10am-11am and 3pm-4pm
Immediate Discontinuation of Prior Versions
Effective immediately, we have permanently removed all fillable PDF HR forms from the HR website, and we will no longer accept them. Going forward, all faculty and staff HR forms must be submitted using our approved DocuSign templates. Any previously downloaded, saved, or printed versions of the forms listed below will be automatically declined if submitted with dates prior to the following cutoffs:
| Form Type | Discontinued Versions (Prior To) |
|---|---|
| Personnel Request Form (PRF) | November 2025 |
| Personnel Action Form (PAF) | July 2025 |
| Supplemental Pay Form (SPR) | May 2026 |
| Multiple Job Form (MJF) | May 2026 |
HR Form Templates Available in DocuSign
Position Requisition Forms (PRF)
- Position Requisition Faculty Form (PRF) - Used to request approval to create a new faculty position or fill an existing faculty vacancy before recruitment begins.
- Position Requisition Staff Form (PRF) - Used to request approval to recruit and hire for new or existing exempt and non-exempt staff positions.
Personnel Action Forms (PAF)
- Personnel Action Form (PAF) for Faculty - Used to document and process official employment changes for faculty (e.g., updates to rank, tenure status, salary, or department). This is the primary form for all new and returning adjuncts.
- Personnel Action Form (PAF) for Coaches - Used to initiate or update employment details specifically for athletic coaches, including part-time assistant appointment terms and stipends.
- Personnel Action Form (PAF) for Exempt Staff - Used to process status changes, promotions, salary adjustments, or title updates for salaried, non-overtime-eligible staff.
- Personnel Action Form (PAF) for Non-Exempt Staff - Used to process status changes, record wage, hour, or job title for hourly, overtime-eligible staff.
- Personnel Action Form (PAF) for Separation Notice (NEW!) - Used to formally document an employee's end of employment (resignation, termination, or retirement, etc.) and process offboarding details.
- Multiple Job Personnel Action Form (NEW!) - Used for non-exempt, hourly employees to approve and record an employee holding more than one job or secondary role concurrently within the university, with or without pay differentials.
Supplemental Pay Request (SPR)
- Supplemental Pay Request (SPR) for Instruction - Used to request additional one-time or temporary pay for academic instruction outside an employee’s regular contract scope (e.g., overload teaching, summer courses).
- Supplemental Pay Request (SPR) for Non-instruction - Used to approve one-time or temporary compensation for non-teaching extra duties, administrative projects, or special assignments for exempt employees.
- Supplemental Pay Request (SPR) for Student Stipend - Used to submit one or multiple students to a single form. The signature block has been updated and requires fewer signatures (Provost approval is no longer required).
DocuSign Form Resources
PAF Instructions for Staff & Faculty
Faculty & Exempt Staff SPR Instructions
Separation Notice Form Instructions
Compensation & Classification Review
Naming Conventions in DocuSign