College of Undergraduate Studies | Faculty Personnel Review Resources

The College of Undergraduate Studies provides this collection of documents to assist faculty in their review process.

Faculty Personnel Documents

A decision tree is available to provide assistance in identifying the correct forms to use for your review.

Review Documents (will open in new tab)	Guidelines Available	Review Documents Due '26-'27	Waivers (Collected Electronically)	Sign-Off Sheets	Director & Chair Letters Due '26-'27	Reviewer & Community Letters Due	Submit External, Internal & Former Student Names for Approval
Workload Report Form & CV's		Sept. 1
Term Annual Review		Sept. 1			TBD
Extended Term Track Annual Review		Sept. 1			TBD
Tenure Track- Annual Review		Sept. 1			TBD
3rd Year Comprehensive	Guidelines	Sept. 8	Waiver	Deadline Sept. 21	TBD	Sept. 8
Extended Term Status & Promotion Sample Request Letters	Guidelines	Sept. 8	Waiver	Deadline Sept. 21	TBD	Sept. 8	Complete and submit this form to Amber Vanzant by April 10
Tenure & Promotion Sample Request Letters	Guidelines	Sept. 8	Waiver	Deadline Sept. 21	TBD	Sept. 8	Complete and submit this form to Amber Vanzant by April 10
Promotion to Associate for Extended-Term Sample Request Letters	Guidelines	Sept. 21	Waiver	Deadline Oct. 2	TBD	Sept. 8	Complete and submit this form to Amber Vanzant by April 10
Tenure Promotion to Professor Sample Request Letters	Guidelines	Sept. 21	Waiver	Deadline Oct. 2	TBD	Sept. 8	Complete and submit this form to Amber Vanzant by April 10
Associate Prof. or Ext Term 3rd Year Post Tenure & 5th Year rolling		Jan. 4			Jan. 12	Jan. 12
Full Professor - 5th Year		Jan. 4			Jan. 12	Jan. 12
Faculty have been given full access to personnel files in Box - please submit your materials directly into your faculty file.
UPLOAD DEPARTMENT CHAIR AND DIRECTOR LETTERS HERE UPLOAD COLLEAGUE and COMMUNITY COMMENT LETTERS HERE