Keys Policy

POL - U1022

The appropriate administrative head may authorize a key or keys to an employee for her/his office, classroom and building. The administrative head authorizing the keys is also responsible to make sure the keys are returned upon termination of the employee.

Key authorization forms are available from Facilities Management and on their website. The employee assumes responsibility for the security of the various keys he/she will need. Each key is for personal use in discharge of assigned duties. Under no circumstances will an individual have keys duplicated or permit them to be duplicated unless written permission has been granted by the Facilities Department.

Jun. 1, 2018

Non-Retaliation/Non-Retribution Policy

POL-HRLEG5002

Pacific University promotes the highest standard of ethical and legal conduct. The Code of Conduct, policy and procedures for all workforce members guide this effort. Pacific University promotes open dialogue between members of the Pacific University community, and encourages workforce members to report problems, concerns, opinions without fear of retaliation or retribution.

The University will use best efforts to protect workforce members against retaliation or retribution from reporting actual or potential wrongdoing, including actual or potential violation of law, regulation, policy or procedure.

All workforce members are responsible for promptly reporting actual or potential wrongdoing, including an actual or potential violation of law, regulation, policy or procedure. Workforce members who report concerns in good faith will not be subjected to retaliation, retribution or harassment.

Pacific University maintains an “open door policy” to allow individuals to report problems and concerns. Reports can be submitted in person, by mail, by phone or email to any person in leadership within Pacific University, including:

General Counsel, Associate VP of HR, Legal and Compliance, or
Vice President for Finance and Administration, or
Provost and Vice President for Academic Affairs

2043 College Way
Forest Grove, OR 97116

Feb. 25, 2020

Office Space and Furnishings

POL - U1028

The assigning of office space and furnishings for academic personnel is a function of the dean of the appropriate college or school in consultation with the Vice President for Finance and Administration.

Office space and furnishings for non-academic administrators and staff are assigned by the appropriate department head in consultation with the Vice President for Finance and administration.

Jun. 1, 2018

Pacific University Policy on Policies

POL - U1000.001

This policy establishes a process and guidance for the development, review, approval, and maintenance of University policies and procedures. By implementing this process, the University seeks to enhance operational efficiencies and compliance with applicable laws throughout University operations and activities. Policymaking may be used as a tool for providing guidance and establishing requirements for the areas of the University community covered by the policy or procedure.

Policy template

Procedure template  

PUNID required to review documents.

Nov. 7, 2017

Parking Policy

POL U-1027

Faculty, staff and students are expected to comply with campus parking rules and regulations. Parking permits and a copy of current parking regulations may be obtained from the Office of Campus Public Safety.

Parking Assessment Memo

Jun. 1, 2018

Personnel Records

POL - U1030

Human Resources maintains the official personnel files for all current staff members and past employees to document benefits and employment related decisions and comply with federal and state record keeping requirements. Supervisors are discouraged from keeping informal files on employees, however it may be necessary for a supervisor to keep records concerning ongoing employee performance.

Staff members may have access to their personnel files. A staff member who wishes to review their personnel file should contact Human Resources to schedule a mutually convenient time when the file can be reviewed. The personnel file cannot be removed from the Human Resources Department. However, staff members may request copies of documents in the file. A reasonable charge will be made for copies requested by employees. The personnel file is the property of the University.

To ensure the confidentiality of personnel information, access to an employee’s personnel file is limited to the employee and authorized administrators and supervisors.

Jun. 1, 2018

Political Campaign Activity Policy

Pacific University supports the principles of Academic Freedom and encourages free and open discussion of ideas and opinions. As part of its dedication to active citizenship, the university encourages students, faculty, and staff to exercise their civic rights to participate as individuals in the political process.

Jun. 1, 2018

Records Retention Policy

The Student Records Retention Policy will do the following: retain records as required by federal, state, and other regulatory agencies; preserve the records that are vital to the University; and provide needed documentation in the event of litigation..

Original approval 2007. Policy updated to new format on 4/7/19.

PUNID Required to review policy.

Jan. 2, 2007

Responsibility for Personal Property

POL - U1019

Pacific University is not responsible for damage or loss of personal property on or off campus whether or not it is used on behalf of the University.

Employees are advised to take precautions when using personal items on campus and are encouraged to guard against theft or damage by keeping personal property secure at all times.

Jun. 1, 2018

Service and Companion Animal Policy

POL - U1002

To establish guidance regarding students or visitors bringing service or companion animals on University property and, if applicable, the process for appealing a decision relating to a qualifying animal.  This policy does not apply to animals utilized for research or other scholarly activities. 

Jan. 5, 2018

Smoke and Tobacco Free Campus Policy

POL-U1004

The purpose and intent of this policy is to create an environment that is consistent with Pacific University’s commitment to improve the health and wellness of its community by creating a smoke free campus.

Mar. 13, 2014

Solicitation and Distribution

POL - U1016

The University prohibits solicitation of its personnel or distribution of literature by outsiders at any time. Faculty and staff members are not permitted to solicit University Personnel or distribute unauthorized literature during working time or within the working areas of the University. No employee may directly or indirectly sell any item or post any literature within the University or on University property without proper authorization.

Questions about this policy should be addressed to the Vice President for Finance and Administration.

Jun. 1, 2018

Staff Handbook

POL-HRLEG5001

These policy handbooks supersede all previous publications issued by the University; as well as any express or implied representations previously made by persons employed by the University. These policies and procedures are necessarily general and may change as the University changes.

PUN ID required to view document.

May. 30, 2014

Student Prefered Names Policy

POL-EMSA7001

This policy is designed to recognize that many students use first names other than their legal names to identify themselves. This policy makes official University use of preferred names for students in certain instances, while maintaining the official, legal name when required. Congruent with Pacific University’s commitment to creating a welcoming and inclusive campus environment, this policy aims to support the transgender and gender-neutral student populations, as well as students who prefer to be known by nicknames.

PUN ID required to view policy.

Mar. 8, 2018

Styrofoam Purchase Policy

POL-PUR4701

Based on the facts that Styrofoam (or expanded polystyrene) is petroleum based, (which is a nonrenewable resource and a significant emitter of greenhouse gases), non-biodegradable, a top contributor to hazardous waste, and releases toxic chemicals styrene and benzene when exposed to hot, acidic, alcoholic, or oily substances, this policy bans the further purchase of Styrofoam for Pacific University affiliated programs.

Styrofoam foam food service containers shall not be sold, used, provided, or offered for use at any Pacific University authorized concession, university sponsored event, or university program. Pacific will transition to using PCW (post-consumer waste) materials for its single use foodware needs. Pacific is allowed a phase-in period to use up the remaining stock of Styrofoam containers, until July 1, 2021, at which point an alternative material must be used.

PUNID Required to view policy document.

May. 7, 2020

Thefts and Damage

POL - U1023

All thefts or damage to University property and all other thefts, which come to the attention of the University employees, are to be reported promptly to Campus Public Safety.

A form for such reports is available in the Office of Campus Public Safety.

Jun. 1, 2018

Tobacco and Inhalant Delivery Systems Policy

POL-U1005

Tobacco & Inhalant Delivery Systems – In compliance with ORS 431A.175 and ORS 339.883, tobacco products and inhalant delivery systems may not be possessed or used by any person under twenty-one (21) years of age on University premises or at University-sponsored activities.

Senate Bill 754, signed by the Governor of Oregon in August, 2017 and in effect as of January 1, 2018, makes it an offense to sell tobacco products or inhalant delivery systems to anyone under 21 years of age. Additionally, the bill changed two Oregon Revised Statutes, thereby requiring Universities like Pacific to prohibit the possession and use of tobacco and inhalant delivery systems on University premises and University-sponsored events by persons under 21 years of age. This new policy is in direct response to these statute requirements.

Jan. 1, 2018

University Equipment

POL - U1020

Employees who use University equipment are responsible for its care and security, while under their control. Employees are not permitted to use University equipment for personal reasons or take University equipment home unless authorized by their supervisor. Unauthorized use or removal of University property is cause for immediate dismissal.

Jun. 1, 2018

University Public Exhibits Policy

POL - U1003

To establish a process whereby Pacific University faculty, staff, and students may request, and implement, the temporary installation of a public exhibit in or adjacent to a university building or facility. The primary purpose of exhibits on the Pacific University campuses is to promote interest and use of the university’s cultural resources (Archives, Museum, and Art collections); exhibits may also be used to promote diverse scholarly and cultural perspectives or improve access to collections of resources that connect to community or global issues.

SUP - U1003A External Exhibit Agreement

Apr. 13, 2017

University Transfer Policy

POL-AA2005

For programs that accept transfer credits, Pacific University accepts coursework and credits comparable in nature, content, academic quality, and academic level to the coursework expected of the relevant Pacific degree program, according to evaluation criteria and transfer limits determined by each College, School, and/or Program.

Exceptions to specific transfer practices may be made on a case by case basis, when special circumstances warrant.

PUNID Required to view policy.

May. 14, 2020

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