Human Resources maintains the official personnel files for all current staff members and past employees to document benefits and employment related decisions and comply with federal and state record keeping requirements. Supervisors are discouraged from keeping informal files on employees, however it may be necessary for a supervisor to keep records concerning ongoing employee performance.
Staff members may have access to their personnel files. A staff member who wishes to review their personnel file should contact Human Resources to schedule a mutually convenient time when the file can be reviewed. The personnel file cannot be removed from the Human Resources Department. However, staff members may request copies of documents in the file. A reasonable charge will be made for copies requested by employees. The personnel file is the property of the University.
To ensure the confidentiality of personnel information, access to an employee’s personnel file is limited to the employee and authorized administrators and supervisors.