College of Arts & Sciences Academic Misconduct Policies and Procedures, including Misconduct Report.

In accordance with state law, this policy establishes eligibility and procedures for seeking waivers from minimum GPA or disciplinary record requirements related to academic success. These waivers are available for students who have experienced sexual misconduct while enrolled at Pacific University.

This policy describes the minimum academic and disciplinary standards at the university, the availability of confidentiality for those seeking waivers under this policy, the applicability of waivers to university activities, and the procedures by which waivers can be requested and how they will be considered and approved.

Describes the types of automatically created and sponsored accounts and email addresses.

See Account and Email Address Policy in the Helpdesk Knowledgebase.

The purpose of this policy is to describe patients’ rights to request an accounting of disclosures of their protected health information.

One of the rights granted to patients under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) is the right of the patient to request and receive an accounting of the disclosures of the patient’s PHI. The patient’s right to request and receive an Accounting of Disclosures is described within the Notice of Privacy Practices. This policy describes how Pacific University must to be able to provide the patient with an accurate Accounting of Disclosures.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

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The form and policy were updated June 2024.

Form - Request for Accounting of Disclosures of Protected Health Information

This document describes the College of Arts & Sciences administrative structure and policies. The college faculty may recommend alterations to its administrative structure by vote of a majority of faculty members eligible to vote at Faculty Meeting. Major changes require approval by the Provost and the President. All votes described below are by the college’s full-time faculty.

Pacific University admits* students based on their demonstrated preparedness to succeed in the course of study leading to the given degree and, where relevant, in the professions that the degree serves. Within established university protocols respecting requirements by the Northwest Commission of Colleges and Universities and, where applicable, specialized accreditation requirements, each academic program defines the specific qualifications required for admission and has the authority to make exceptions in order to support the most appropriate admissions decisions based on holistic assessments of applicants.

* Criteria for admissions is distinct from criteria for transfer of credits. Transfer of credits for application to Pacific degrees is governed by the “University Transfer Policy;” undergraduate transfer is additionally governed by the “Undergraduate Transfer Credits Policy."

To provide equitable access and to ensure all advertisements to the Hillsboro campus community meet minimum standards.

Staff, students and faculty who may wish to supplement office equipment with the use of small appliances are responsible for the purchase, maintenance, and safety of such appliances in their spaces.

The use of air purifiers for space in Pacific University campuses and their efficiency depends on the size of the area they are trying to condition and the power available in the room/building. The University will not purchase air purifiers nor will the University Facilities department maintain the appliance or their filters. It is the sole responsibility of the owner.

Members of the university community should contact Facilities before using these or any other small appliances on campus.

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Pacific University campus animal policies shall be in conformity with state, county, and city ordinances and regulations. In conformity with Oregon Health regulations relative to food services, no animals are allowed in the University Center.

The President, or her/his designee, shall duly assign administrative responsibility to implement these policies. Violations of this animal policy may result in calling the appropriate authority requesting removal of the animal.

See other applicable Pet/Animal Policies: Service and Companion Animal Policy

All users of the Information Technology at Pacific University are required to follow this policy. Please ensure you understand the policies before using university technology. Questions or concerns should be directed to the Technology Helpdesk.

The purpose of this Policy is to set forth the University’s process for the use and disclosure of PHI pursuant to a written authorization.

This policy describes the uses and disclosures of protected health information (PHI) that require written authorization prior to use or disclosure. This policy establishes guidelines for obtaining and properly documenting an individual’s authorization for any use and/or disclosure of PHI that requires prior authorization. This policy also identifies the elements of a valid authorization and verification for release of PHI upon receipt of an authorization.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

Authorization to Disclose FORM - English

Authorization to Disclose FORM - Spanish

Authorization to Disclose Opt Out or Revoke Form - English

Authorization to Disclose Opt Out or Revoke Form - Spanish

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Policy Updated May 2023; Forms Updated December 2023

Pacific University utilizes a variety of IT equipment to support patient care and communicate with healthcare information systems including desktop computers, servers, laptops, and biomedical devices. Biomedical devices typically measure physiological characteristics of patients and in some cases may not use or look like a traditional computer, yet they may store electronic protected healthcare information (ePHI).

Policy addresses security of devices/equipment while in use by Pacific workforce. Details encryption and physical safety measures as well as removal of PHI from devices.

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The HIPAA rules generally require that covered entities enter into contracts with their business associates to ensure that each party will appropriately safeguard protected health information. The business associate contract also serves to clarify and limit, as appropriate, the permissible uses and disclosures of protected health information by the business associate, based on the relationship between the parties and the activities or services being performed by the business associate.  A business associate may use or disclose protected health information only as permitted or required by its business associate contract or as required by law.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

Business associate agreements must be in writing and must include terms authorized and approved by the Privacy Office and Legal Affairs, in order to maintain compliance with federal and state privacy regulations. When Pacific University enter into agreements with outside vendors involving the vendor’s access or exposure to information considered to be protected health information (PHI), pursuant to the Health Information Privacy and Portability Act (HIPAA), a BAA is required. 

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Updated June 2022.

Supplemental Documents:

Business Associate Decision Tree
Business Associate FAQ
Business Associates Procedure Outline
Business Associate Agreement Template

Committed to the highest standards of moral and ethical behavior, employees are expected to report known or suspected fraudulent or dishonest conduct. Employees reporting known or suspected fraudulent or dishonest conduct in good faith must feel safe and protected from retaliation. Employees found to have been making frivolous claims under this policy will be subject to disciplinary action. The purpose of this policy statement is to provide a formal protocol for communication among relevant parties.

Pacific University will investigate any possible fraudulent or dishonest conduct, including misuse of University resources or property by faculty, staff or students. Anyone found to have engaged in fraudulent or dishonest conduct is subject to disciplinary action by the University up to and including dismissal or expulsion, and civil or criminal prosecution when warranted.

All members of the University community are encouraged to report possible fraudulent or dishonest conduct. An employee should report his or her concerns to their manager. Managers are required to report suspected fraudulent or dishonest conduct to the Vice President of Finance and Administration. If for any reason an employee finds it difficult to report his or her concern to a manager, the employee can report it directly to the Vice President of Finance and Administration (VPFA), the Director of Human Resources, or the University Controller/Assistant VPFA.

Fraudulent or dishonest conduct may include criminal acts, subject to prosecution under the law. The university must safeguard its assets and reputation and protect its funds from theft and misappropriation. This policy provides information on the proper procedures that should be followed to report known or suspected fraudulent or dishonest conduct. These procedures have been developed to achieve confidentiality and consistency. In addition, this policy establishes a central collection point for reporting all known or suspected fraudulent or dishonest conduct so that financial and system controls can be thoroughly and consistently reviewed, evaluated and modified in order to prevent similar irregularities in the future.

See policy for more information. 

Contact Information

Office of the President, 503-352-2123, president@pacificu.edu

Finance and Administration, 503-352-2258

Human Resources, hraccount@pacificu.edu

The policies within the Campus Living Handbook (formerly known as the "Residence Hall Handbook) apply to all conduct in or around Pacific University's housing and dining facilities. Both residents and guests are required to abide by both these rules and those detailed in the Student Code of Conduct.

By digitally signing the housing contract, residential students agree to abide by all terms and conditions set forth in the housing contract, as well as all rules and regulations governing Pacific University students as set forth in published handbooks (online and/or printed). The policies and procedures in this handbook are thus incorporated into the housing contract.

Updated August 2024

Cellular telephones and cellular-based wireless communications devices can be an effective resource for campus employees in the performance of their job duties. For employees who spend considerable time outside of their assigned office area, or who must be accessible outside of scheduled or normal work hours, a cellular or mobile device can be a significant benefit. Based on job duties, certain employees may qualify to be provided a stipend to cover the business use of personal cell phones.