45 CFR 46: Protection of Human Subjects (HHS)

45 CFR 46

A Handbook to Freedom of Expression at Pacific University

We are committed to free and open inquiry in matters concerning the advancement of knowledge. In order to carry out our mission, we encourage all community members to speak, write, listen, challenge, and learn through a full, open, and civil discussion of ideas. Freedom of expression is vital to our shared pursuit of knowledge.

This document covers academic freedom; civility within the university and classroom; equity, diversity and inclusion; the student code of conduct; the students' academic rights and responsibilities; employee code of conduct; equal opportunity; and, the Pacific University core values.  

This document was endorsed by the Pacific University President's Cabinet December 1, 2018. 

Saturday, Dec. 1, 2018

Academic Misconduct Policies and Procedures | CAS

College of Arts & Sciences Academic Misconduct Policies and Procedures, including Misconduct Report.

Thursday, Dec. 11, 2014

Acceptable Class Times

Tuesday, July 27, 2021

Account and Email Address Policy | UIS

Describes the types of automatically created and sponsored accounts and email addresses.

See Account and Email Address Policy in the Helpdesk Knowledgebase.

Accounting of Disclosures of Protected Health Information Policy

POL-COM4803

The purpose of this policy is to describe patients’ rights to request an accounting of disclosures of their protected health information.

One of the rights granted to patients under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) is the right of the patient to request and receive an accounting of the disclosures of the patient’s PHI. The patient’s right to request and receive an Accounting of Disclosures is described within the Notice of Privacy Practices. This policy describes how Pacific University must to be able to provide the patient with an accurate Accounting of Disclosures.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

PUNet ID Required to review

Form - Request for Accounting of Disclosures of Protected Health Information

Tuesday, Sept. 14, 2021

Administrative Structure 2022 | CAS

This document describes the College of Arts & Sciences administrative structure and policies. The college faculty may recommend alterations to its administrative structure by vote of a majority of faculty members eligible to vote at Faculty Meeting. Major changes require approval by the Provost and the President. All votes described below are by the college’s full-time faculty.

Tuesday, Aug. 16, 2016

Admissions Policy

POL-AA2008

Pacific University admits* students based on their demonstrated preparedness to succeed in the course of study leading to the given degree and, where relevant, in the professions that the degree serves. Within established university protocols respecting requirements by the Northwest Commission of Colleges and Universities and, where applicable, specialized accreditation requirements, each academic program defines the specific qualifications required for admission and has the authority to make exceptions in order to support the most appropriate admissions decisions based on holistic assessments of applicants.

* Criteria for admissions is distinct from criteria for transfer of credits. Transfer of credits for application to Pacific degrees is governed by the “University Transfer Policy;” undergraduate transfer is additionally governed by the “Undergraduate Transfer Credits Policy."

Thursday, Nov. 19, 2020

Air Filtration and Small Appliance Policy

POL-FSM4101

Staff, students and faculty who may wish to supplement office equipment with the use of small appliances are responsible for the purchase, maintenance, and safety of such appliances in their spaces.

The use of air purifiers for space in Pacific University campuses and their efficiency depends on the size of the area they are trying to condition and the power available in the room/building. The University will not purchase air purifiers nor will the University Facilities department maintain the appliance or their filters. It is the sole responsibility of the owner.

Members of the university community should contact Facilities before using these or any other small appliances on campus.

PUNID Required to review policy.

Wednesday, Sept. 9, 2020

All-Campus Email Policy

Saturday, Aug. 1, 2015

Animal Control Policy

POL - U1024

Pacific University campus animal policies shall be in conformity with state, county, and city ordinances and regulations. In conformity with Oregon Health regulations relative to food services, no animals are allowed in the University Center.

The President, or her/his designee, shall duly assign administrative responsibility to implement these policies. Violations of this animal policy may result in calling the appropriate authority requesting removal of the animal.

See other applicable Pet/Animal Policies: Service and Companion Animal Policy

Friday, June 1, 2018

Annual Security and Fire Safety Report

This is the Pacific University Annual Security and Fire Safety Report for Calendar Year 2013. The university will provide a paper copy of the annual security report upon request. This request does not have to be made in writing, however it can be requested by contacting cps@pacificu.edu

Thursday, Oct. 23, 2014

Appropriate Use Policy for Information Technology | UIS

POL-UIS4518

All users of the Information Technology at Pacific University are required to follow this policy. Please ensure you understand the policies before using university technology. Questions or concerns should be directed to the Technology Helpdesk.

Tuesday, March 1, 2022

Authorization for Use and Disclosure of Protected Health Information

POL-COM4804

The purpose of this Policy is to set forth the University’s process for the use and disclosure of PHI pursuant to a written authorization.

This policy describes the uses and disclosures of protected health information (PHI) that require written authorization prior to use or disclosure. This policy establishes guidelines for obtaining and properly documenting an individual’s authorization for any use and/or disclosure of PHI that requires prior authorization. This policy also identifies the elements of a valid authorization and verification for release of PHI upon receipt of an authorization.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

Authorization to Disclose FORM English 11_2020

Authorization to Disclose FORM Spanish 12_2020

PUNet ID Required to review

Wednesday, Nov. 1, 2017

Biomedical Device Policy and Procedure | UIS

POL-UIS4504

Pacific University utilizes a variety of IT equipment to support patient care and communicate with healthcare information systems including desktop computers, servers, laptops, and biomedical devices. Biomedical devices typically measure physiological characteristics of patients and in some cases may not use or look like a traditional computer, yet they may store electronic protected healthcare information (ePHI).

Policy addresses security of devices/equipment while in use by Pacific workforce. Details encryption and physical safety measures as well as removal of PHI from devices.

PUNID required to review policy.

Tuesday, Jan. 29, 2019

Business Associate Agreements (BAAs) Policy

POL-COM4808

The HIPAA rules generally require that covered entities enter into contracts with their business associates to ensure that each party will appropriately safeguard protected health information. The business associate contract also serves to clarify and limit, as appropriate, the permissible uses and disclosures of protected health information by the business associate, based on the relationship between the parties and the activities or services being performed by the business associate.  A business associate may use or disclose protected health information only as permitted or required by its business associate contract or as required by law.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

Business associate agreements must be in writing and must include terms authorized and approved by the Privacy Office and Legal Affairs, in order to maintain compliance with federal and state privacy regulations. When Pacific University enter into agreements with outside vendors involving the vendor’s access or exposure to information considered to be protected health information (PHI), pursuant to the Health Information Privacy and Portability Act (HIPAA), a BAA is required. 

PUNet ID Required to review.

Updated June 2022.

 

Supplemental Documents:

Business Associate Decision Tree
Business Associate FAQ
Business Associates Procedure Outline
Business Associate Agreement Template

Tuesday, Sept. 10, 2019

Business Conduct Policy

POL-BOT1302

Committed to the highest standards of moral and ethical behavior, employees are expected to report known or suspected fraudulent or dishonest conduct. Employees reporting known or suspected fraudulent or dishonest conduct in good faith must feel safe and protected from retaliation. Employees found to have been making frivolous claims under this policy will be subject to disciplinary action. The purpose of this policy statement is to provide a formal protocol for communication among relevant parties.

Pacific University will investigate any possible fraudulent or dishonest conduct, including misuse of University resources or property by faculty, staff or students. Anyone found to have engaged in fraudulent or dishonest conduct is subject to disciplinary action by the University up to and including dismissal or expulsion, and civil or criminal prosecution when warranted.

All members of the University community are encouraged to report possible fraudulent or dishonest conduct. An employee should report his or her concerns to their manager. Managers are required to report suspected fraudulent or dishonest conduct to the Vice President of Finance and Administration. If for any reason an employee finds it difficult to report his or her concern to a manager, the employee can report it directly to the Vice President of Finance and Administration (VPFA), the Director of Human Resources, or the University Controller/Assistant VPFA.

Fraudulent or dishonest conduct may include criminal acts, subject to prosecution under the law. The university must safeguard its assets and reputation and protect its funds from theft and misappropriation. This policy provides information on the proper procedures that should be followed to report known or suspected fraudulent or dishonest conduct. These procedures have been developed to achieve confidentiality and consistency. In addition, this policy establishes a central collection point for reporting all known or suspected fraudulent or dishonest conduct so that financial and system controls can be thoroughly and consistently reviewed, evaluated and modified in order to prevent similar irregularities in the future.

See policy for more information. 

Contact Information

Office of the President, 503-352-2123, president@pacificu.edu

Finance and Administration, 503-352-2258

Human Resources, hraccount@pacificu.edu

Friday, May 17, 2013

Cart and Gator Policies

Carts/Gators are to be driven by authorized personnel only.

Cart/Gator Operators must receive authorization and training as well as having their license on file at the Facilities Management Office.

Cell Phone Service Guidelines and Policy | UIS

Cellular telephones and cellular-based wireless communications devices can be an effective resource for campus employees in the performance of their job duties. For employees who spend considerable time outside of their assigned office area, or who must be accessible outside of scheduled or normal work hours, a cellular or mobile device can be a significant benefit. Based on job duties, certain employees may qualify to be provided a stipend to cover the business use of personal cell phones.

Cell Phone Stipend Agreement | UIS

This is the agreement and form to request a cell phone stipend for an employee.  For more information see the Cell Phone Service Guidelines and Policy.

Monday, June 29, 2015

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