The appropriate administrative head may authorize a key or keys to an employee for her/his office, classroom and building. The administrative head authorizing the keys is also responsible to make sure the keys are returned upon termination of the employee.

Key authorization forms are available from Facilities Management and on their website. The employee assumes responsibility for the security of the various keys he/she will need. Each key is for personal use in discharge of assigned duties. Under no circumstances will an individual have keys duplicated or permit them to be duplicated unless written permission has been granted by the Facilities Department.

The purpose of this policy is to establish language proficiency requirements for Providers in accordance with OHA 333.002.0250.

Pacific University will allow Providers to interpret from English to the target language, when arranging for or providing services to a person with Limited English Proficiency (LEP), when the Provider meets the proficiency standard, prior to acting as interpreter. Patient requests for a certified or qualified interpreter from the Health Care Interpreters Registry will be honored by Pacific University.

This policy applies to Providers within Pacific University’s Healthcare Clinics. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care components of Pacific University.

Pacific University Libraries are committed to respecting users’ privacy and acknowledge the role that privacy plays in fulfilling the Libraries’ mission to advance critical inquiry, collaborative learning, and knowledge creation. This policy’s purpose is to inform users about: 

• How the Libraries handle personally identifiable information that may be collected
• Actions the Libraries take in order to protect users’ privacy
• Users’ rights while engaging with Libraries’ resources

This policy only applies to the Libraries’ website and any other web service hosted on behalf of the Libraries and does not cover any external service or site, even if it is linked from the Libraries’ resources.

If you would like to change the amount of your work study award, Federal Direct Loan(s) and/or private loan, indicate the requested change(s) on this form and return to the Office of Financial Aid. Our ability to change loan amounts is limited. 

Effective January 1, 2013, employees of Oregon public and private higher education institutions are considered by law to be mandatory reporters of child abuse for minors. 

The purpose of this policy is to establish Pacific University's compliance with federal HIPAA regulations 45 CFR §§ 164.502(b) and 164.514(d), which require covered entities to make reasonable efforts to limit the use and disclosure of PHI to the minimum necessary. Information systems, including electronic health records contain more protected health information (PHI) than may be needed for a given purpose or disclosure. This policy governs the use and disclosure of PHI so that only the minimum amount of PHI is used when needed.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

PUNet ID required to review
Updated April 2023

Workforce members of Pacific University are generally not issued smart phones or similar mobile devices, which have the ability to connect to the Pacific network and download data. To support mobile access for the workforce, Pacific has adopted a "bring your own device" (BYOD) approach, which permits workforce members to utilize personally owned devices to access Pacific email, calendar, contacts and other resources. This policy applies to both personally owned devices and Pacific-owned devices.

The use of personally owned mobile devices to access Pacific data remotely might inevitably lead to users storing Pacific data on their personally owned devices. While Pacific determines the financial and technical feasibility of implementing technical controls and mobile device security enhancements, the university has adopted the measures described in this policy to safeguard university Protected Data.

PUNID required to review policy.

Revised 2/8/2022

New Academic and Business Program Template - Please visit the Academic Program Proposals webpage for the most current version of the New Academic and Business Program Template along with instructions on how to submit a proposal for review. 

If you have questions, please contact the Provost's Office for more information. 

Pacific University promotes the highest standard of ethical and legal conduct. The Code of Conduct, policy and procedures for all workforce members guide this effort. Pacific University promotes open dialogue between members of the Pacific University community, and encourages workforce members to report problems, concerns, opinions without fear of retaliation or retribution.

The University will use best efforts to protect workforce members against retaliation or retribution from reporting actual or potential wrongdoing, including actual or potential violation of law, regulation, policy or procedure.

All workforce members are responsible for promptly reporting actual or potential wrongdoing, including an actual or potential violation of law, regulation, policy or procedure. Workforce members who report concerns in good faith will not be subjected to retaliation, retribution or harassment.

Pacific University maintains an “open door policy” to allow individuals to report problems and concerns. Reports can be submitted in person, by mail, by phone or email to any person in leadership within Pacific University, including:

General Counsel, Associate VP of HR, Legal and Compliance, or
Vice President for Finance and Administration, or
Provost and Vice President for Academic Affairs
2043 College Way
Forest Grove, OR 97116

Pacific University is committed to preserving the privacy of your health information. We are required by law to keep your health information private and provide you with this Notice of Privacy Practices. We are also required to provide you with this Notice describing our legal duties and our practices concerning your health information. We reserve the right to change this Notice and to make the revised or changed Notice effective for health information we already have about you, as well as any information we receive in the future. We will have a copy of the current Notice with an effective date in clinical locations and any changes made to the Notice will be posted in the Patient Registration area, posted on our website and given to you at your next appointment. Pacific University is required to notify you if your protected health information is breached.

Notice of Privacy Practices — English

Notificación de Prácticas de Privacidad — Spanish

Request to Inspect or Copy Protected Health Information Form

For Clinic Use: 

Notice of Privacy Practices Acknowledgement - English

Notice of Privacy Practices Acknowledgement - Spanish

Notice of Privacy Practices Handout - English

Notice of Privacy Practices Handout - Spanish

The assigning of office space and furnishings for academic personnel is a function of the dean of the appropriate college or school in consultation with the Vice President for Finance and Administration.

Office space and furnishings for non-academic administrators and staff are assigned by the appropriate department head in consultation with the Vice President for Finance and administration.

It is important for the Financial Aid Office to know about any outside resources and/or scholarships you are receiving. 

The purpose of this policy is to establish a standard for creation of strong passwords, the protection of those passwords, and the frequency of change.

Passwords are an important aspect of computer security. A poorly chosen password may result in the compromise of Pacific University's entire university network.

This policy establishes a process and guidance for the development, review, approval, and maintenance of University policies and procedures. By implementing this process, the University seeks to enhance operational efficiencies and compliance with applicable laws throughout University operations and activities. Policymaking may be used as a tool for providing guidance and establishing requirements for the areas of the University community covered by the policy or procedure.

Policy template

Procedure template  

PUNID required to review documents.

Faculty, staff and students are expected to comply with campus parking rules and regulations. Parking permits and a copy of current parking regulations may be obtained from the Office of Campus Public Safety.

Parking Assessment Memo