Facilities Management has established the following methods of issuing and retrieving keys on campus in order to protect the security of the campus buildings. Please view the Key Policy (pdf).
When authorizing a key for a student, please use the Student Key Authorization Form (pdf). Print form, fill it out as completely as you can and submit it to the Facilities Management Office. The form must include Supervisor’s signature, Area or Building Manager (if different than supervisor and the signature of the student receiving the key. There must be a date of return for all students. The student then presents the form to the Facilities Management office with their Boxer Card as required ID.
Students should be reminded by their supervisor to return their key(s) to the Facilities Management office on or before the date of return listed on the submitted key authorization form. All student keys must be collected and received in the Facilities Management office no later than commencement each year unless a re-authorization is received to firstname.lastname@example.org. If keys are not returned, a key charge will be added to the student’s account.
Staff and Faculty
When authorizing a key for a staff or faculty member, please use Staff-Faculty Key Authorization Form (pdf). Print form, fill it out as completely as you can, and submit it to the Facilities Management Office. The form must include Supervisor’s signature, Area or Building Manager (if different than supervisor and the signature of the staff or faculty member receiving the key. For the date of return, most employees are “end of employment” unless they are an Adjunct Faculty or temporary staff. In this case there MUST be a date of return. The individual to be issued the key(s) then presents the form to the Facilities Management office with their Boxer Card as required ID.
When Staff or Faculty leaves employment with the University, it is their responsibility to return their issued University keys to the Facilities Management Office, or HPC CPS Office, within 2 business days following termination. If keys are identified with Staff or Faculty who are no longer employed with Pacific University, but are still listed in our data system, we will assess a replacement fee that will be charged back to the authorizing department.
If a Lock Change is Necessary
If the security of the building is compromised by a staff, faculty, or student who has not returning their university key, it will be the responsibility of the authorizing department to cover the costs for any and all lock re-cores. This cost is in addition to the staff, faculty, or student fines or “replacement” fees already assessed. Please email email@example.com or call ext. 2213 if you have any questions.