Projects | UIS

What Is a Project?

Maybe your area is considering installing new equipment that needs to operate on our network. Maybe you want to implement a new software system--including software as a service ("SaaS") or cloud services. Maybe you plan to make significant changes in how you use an existing resource, such as implementing a new module, or performing a major upgrade that brings about significant change.

Any of these endeavors can be called a project, which should be considered as distinct from daily operational activities. A project has a specific objective or set of objectives that, when accomplished, mark its completion. Projects typically require dedicated time and include working with a group of individuals. They can be internal to your department, division or school but often involve cross-functional teams.

The projects UIS engages in directly support the technology needs of academic and administrative units of Pacific University. Some of the projects are behind the scenes such as upgrading the technology infrastructure. Regardless of your technological need, UIS wants to work with you to support achieving the best possible result.

How Can I Get UIS Help on a Project?

If you are working on something related to Audio/Visual technology, begin by completing this AV Project Request Form. For all other projects, begin with our more generic UIS Project Request Form. Not all of the questions require answers. Just provide as much information as you can. Once you submit this form, the UIS management team will review it alongside other project requests, strategic plans and available resources to determine whether and when it can be done.

What Happens Once a Project Request Is Approved?

Many people expect to jump straight from an approved request into actually working on getting the project complete. However, in order to increase the likelihood of success, there is actually more to the story. Every project UIS engages in goes through five main stages. You can learn more about these stages on our UIS Project Life-Cycle page, but in short, the stages are as follows:

  1. Request
  2. Initiation
  3. Planning
  4. Execution
  5. Closing

For smaller projects, the early steps (one through three) may be relatively short. However, the larger or more complex the project, the more time will need to be devoted to these earlier stages, before actual work can begin.

Project Size

To determine the project size, consider the combined total work effort of all individuals involved in the project.

  •  Small = 0 – 40 hours
  •  Medium = 40 – 100 hours
  •  Large = more than 100 hours