Purchasing

Overview of Services

Purchasing Policies & Procedures (pdf)

The Purchasing Policies and Procedures manual above provides an overview of services offered by the Purchasing Department. More information specific to University Credit cards, Purchase Orders, Capital Equipment, and vendors can be found below. 

To meet deadlines, process invoices, reimbursements, and PO’s/Blanket PO’s:

Please send your Documents Electronically - send to purchasing@pacificu.edu

Purchase Orders/Requisitions

Purchase Requisition Instructions (pdf)
Purchase Requisition Form (pdf)
Online Requisition procedure (pdf)

University Credit Cards

Credit Card Policy

Credit Card Handbook

Credit Card Quick Reference

Credit Card Deadlines Calendar

Credit Card forms: 

CC-2 Missing Receipt Form (pdf)
CC-4 Dispute Form (pdf)

Gift, Award or Prizes:

Gift, Award or Prize Policy (pdf)

POL-BUS4302 Frequently Asked Questions 

Gift, Award or Prize Form  (pdf)

Instructions for Gift, Award or Prize Form

Multiple Gift Card Excel Spreadsheet Template

Travel Bank System

*For additional assistance, please reach out to the Visa Admin support team at Visaadmin@pacificu.edu

Travel Bank Training Video

Travel Bank Cardholder User Guides

Travel Bank FAQs

Forms

Travel Bank Maintenance Request Form

Capital Equipment

Fixed Asset Disposition Form (pdf)
Fixed Asset Worksheet (pdf)
Capitalized Fixed Asset Determination (pdf)

Contractual Services

• Shred Northwest: Shredding - contact purchasing@pacificu.edu for all information

           Shredding Change Form   Please use this form for any shredding change requests and submit to purchasing@pacificu.edu

• Sierra Springs: Bottled Water/Coffee 1-800-492-8377 - contact the vendor directly for new or changes to service
• J Thayer: Office Supplies/Furniture
• Office Depot: Office Supplies/Furniture - contact purchasing@pacificu.edu to add or remove users
• Multipurpose Machines (Copiers)
  • Copy Machine Procedure  (pdf)

Furniture — Standards

Furniture Policy

Furniture Policy Specification Requirements

Contacts:

Office Depot - Eric Bell - 415-254-5227 phone - eric.bell@workspaceinteriorsod.com

J. Thayer & Company - Tony Hanauska - 503-684-7874 phone - tonyh@jthayer.com

Fiscal Year End Deadlines

2023-2024 Year End Deadlines