Overview of Services

Purchasing Policies & Procedures (pdf)

The Purchasing Policies and Procedures manual above provides an overview of services offered by the Purchasing Department. More information specific to PCards, Purchase Orders, Capital Equipment, and vendors can be found below. 

Purchasing Card

Purchasing Card Manual (pdf)

Purchasing Card (PCard) forms: 

PC-1 Participation Agreement (pdf)
PC-2 Missing Receipt Form (pdf)
PC-3 Reconciliation Form (Excel)
PC-4 Dispute Form (pdf)
PC-5 Gift Card Acknowledgement form (pdf)
PC-6 Award - Prize form (pdf)

Purchase Orders/Requisitions

Purchase Requisition Instructions (pdf)
Purchase Requisition Form (pdf)
Online Requisition procedure (pdf)

Capital Equipment

Fixed Asset Disposition Form (pdf)
Fixed Asset Worksheet (pdf)

Contractual Services

• Shred Northwest: Shredding
• Sierra Springs: Bottled Water/Coffee
• J Thayer: Office Supplies/Furniture
• Office Depot: Office Supplies/Furniture
• Multipurpose Machines (Copiers)
  • Copy Machine Procedure (pdf)

Furniture — Standards

Fiscal Year End Deadlines

FY 2018/2019 Year end Deadlines (pdf)
FY 2018/2019 Year end Calendar (pdf)

Grants & Sponsored Research

Allowable Costs - Grants (pdf)
Unallowable Costs - Grants (pdf)
Guideline for Grant Cost Transfers (pdf)