Box Implementation Project

Pacific will be replacing our current Vault (aka Xythos) file share system with a solution from (Box). All faculty, staff, and students who are currently using Vault will migrate to the new Box service.

Why Are We Doing It

This change is happening as a result of a survey of faculty and staff last fall regarding their file sharing needs and experiences with Vault. While no single solution will be perfect for everybody, Box was found to offer a number of improvements that are in high demand:

  • Mobile-friendly
  • Broad compatibility with a variety of browsers
  • User-friendly web interface
  • More storage
  • Highly responsive
  • Extensive online help
  • Compliant with HIPAA requirements

Who is Involved

The University Technology Committee (UTC) is the sponsor of this project. Implementation is being done by University Information Services staff in coordination with Vault departmental space administrators. See our list (PUnet ID logon required) of Vault departmental spaces and the administrators we are working with to transition those spaces to Box.

Project Timeline

  • Fall 2014: Faculty and staff survey about file storage needs
  • Winter 2015: Search for new file storage system
  • Spring 2015: Box pilot and selection of Box
  • Summer 2015: Technical preparation for Box implementation
  • October-November 2015: Consultations with departmental space administrators in preparation for Box migration (see full calendar of consultations) and phased invitations to faculty and staff
  • January 2016: Campus-wide rollout of Box for all faculty, staff and students
  • January-February 2016: Completion of migration from Vault to Box
  • March 1, 2016: Change of Vault to read-only
  • March 31, 2016: Vault no longer accessible