Accounts Payable

Due to COVID-19 and mandated social distancing guidelines, the Business Office and Purchasing are working remotely. Please direct inquiries and questions for Accounts Payable to accountspayable@pacificu.edu.

Operations during COVID-19 Restrictions

To meet deadlines, process invoices, reimbursements, and PO’s/BPO’s you currently have two options.

Send your Documents Electronically

This option is temporary due to COVID-19, and this method is preferred at this time. If choosing this option, the payee must include the following statement with their emailed/scanned receipts:

Due to the COVID-19 restrictions I’m scanning my original receipt/s for reimbursement to my school’s budget authority. I have written on each receipt “scanned for reimbursement”. I attest that I will not submit these originals again at a later date.  Once I verify receipt of the funds I will shred the original receipts.

Accounts Payable will accept scanned copies of receipts with DocuSign budget approval. The budget authority should scan the requests to accountspayable@pacificu.edu. Please ensure that the packet is complete and legible. Do not overlap receipts— the full receipt/invoice must be viewable for auditing.

Please note: A live signature is required on reimbursement requests when the payee has direct deposit. However, if the payee is unable to sign the request they need to acknowledge in their email that they understand the funds will be direct deposited. Remember: Payroll and Accounts Payable direct deposits are separate systems.

Deliver Requests to the Mail Room

Mail Services is located in the UC on the lower level. There is a mail slot to the left of the main entrance to the mail room. The building is locked so you’ll need your Boxer Card to access the building. Please refrain from calling CPS as their time should be reserved for emergencies.   

Change to Deadlines

Our deadlines have changed . Due to reduced hours as a result of the current furlough, and until further notice, the AP deadline will be 5 PM on Friday’s for the check run that week. The first Friday deadline will be 5/22 for checks issued on 5/28.  Accounts Payable will not hold checks for pick up until further notice. Payments will be sent by direct deposit for those currently signed up or mailed to an off campus address.  Make sure all requests have a complete address. If no address is included on the form, Accounts Payable will mail to the home address on record (sorry no UC boxes). 


University Name Badges

Effective Immediately, Staff and Faculty name badges will cost a fixed rate of $11.00 each. New order forms and instruction guidelines are available on the Accounts Payable-Business Office website. 

  • All order forms must be received by 12pm Thursday in order to be processed for submission on Friday.
  • Orders are submitted to vendors Friday at 9am
  • Orders received after deadline will be processed the following week.

Mileage Rate Change

The IRS announced the 2020 Standard Mileage Rates for Business.  Beginning on January 1, 2020, the standard mileage rate for operating a personal vehicle for business miles driven decreased by .5 cents from 58¢ per mile to 57.5¢ per mile.  Mileage prior to and including 12/31/19 will be 58¢ per mile.

 

Business Office Hours

Office Hours: Monday-Friday, 8 a.m. to 5 p.m.
Window Hours: Monday-Friday, 9 a.m. to 5 p.m.

General Contact | Fax: 503-352-3030 | AccountsPayable@pacificu.edu 

The Business Office is located on the first floor of Marsh Hall.

Campus map (pdf) 

The Accounts Payable Department disburses checks to vendors, staff, faculty and students for travel and expense reimbursements. We also process travel and expense advances.

FAQS

Forms

This section contains forms available to download and print. For further assistance with forms, please contact a Business Office staff member.

Adobe Reader is required to view these forms and can be downloaded for free at the Adobe website.

Travel Policy

US Bank Travel Card

Travel Card User Manual

University Name Badges

Object Code List

Signature Authority Memo

Signature Authority Flowchart

FY 2019 - 2020 Year end Deadlines
FY 2019 - 2020 Year end Calendar

Alcohol Policy

Grants & Sponsored Research

Contact Us

Nancy J. Connolly | Accounts Payable Manager
Marsh Hall | 503-352-2177 |  connolln@pacificu.edu

Tami K. Grotte | Accounts Payable Coordinator
Marsh Hall | 503-352-2978 | grot7524@pacificu.edu

DeVonda Stoops-Hultin | Accounts Payable Coordinator
Marsh Hall | 503-352-2149 | dstoopshultin@pacificu.edu